StandOut CV

Placement cover letter examples

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Placements are a great way to gain valuable experience, but this is also the reason these roles are so competitive.

Your cover letter gives you a chance to expand on your CV and persuade the employer to invite you for an interview over the other 50 applicants. So it needs to be good!

Find out how to write an attention-grabbing application with our detailed guide and placement cover letter examples below.

CV templates 

Placement cover letter example 1

Placement cover letter 1

Placement cover letter example 2

Placement cover letter 2

Placement cover letter example 3

Placement cover letter 3

The example cover letters here should give you a good general idea on how your Placement cover letter should be formatted and written.

The rest of this guide gives more specific guidance on how to create your own cover letter in this format, and even includes some templates you can copy and paste.

How to write a Placement cover letter

A simple step-by-step guide to writing your very own winning cover letter.

How to write a cover letter

Write your cover letter in the body of an email/message

You should write your cover letter in the body of the email (or messaging system if sending via a job board) and never attach it as a document.

The reason for this?

You want your cover letter to start connecting with the recruiter from the moment they open your application.

If they have to open a document to read it, it will slow things down and they may not even bother to open it.

Write cover letter in body of email

Start with a friendly greeting

Cover letter address

To kick your cover letter off, start with a friendly greeting to build rapport with the recruiter instantly.

Your greeting should be personable but professional. Not too casual, but not too formal either

Go with something like…

  • Hi [insert recruiter name]
  • Hi [insert department/team name]

Avoid old-fashioned greetings like “Dear sir/madam ” unless applying to very formal companies.

How to find the contact’s name?

Addressing the recruitment contact by name is an excellent way to start building a strong relationship. If it is not listed in the job advert, try these methods to find it.

  • Check out the company website and look at their  About page. If you see a hiring manager, HR person or internal recruiter, use their name. You could also try to figure out who would be your manager in the role and use their name.
  • Head to LinkedIn , search for the company and scan through the list of employees. Most professionals are on LinkedIn these days, so this is a good bet.

Identify the role you are applying for

Once you’ve opened up the cover letter with a warm greeting to start building a relationship, it is time to identify which role you want to apply for.

Recruiters are often managing multiple vacancies, so you need to ensure you apply to the correct one.

Be very specific and use a reference number if you can find one.

  • I am interested in applying for the position of *Placement position* with your company.
  • I would like to apply for the role of Sales assistant (Ref: 406f57393)
  • I would like to express my interest in the customer service vacancy within your retail department
  • I saw your advert for a junior project manager on Reed and would like to apply for the role.

See also: CV examples – how to write a CV – CV profiles

Highlight your suitability

The sole objective of your cover letter is to motivate recruiters into to opening your CV. And you achieve this by quickly explaining your suitability to the roles you are applying for.

Take a look at the job descriptions you are applying to, and make note of the most important skills and qualifications being asked for.

Then, when crafting your cover letter, make your suitability the central focus.

Explain why you are the best qualified candidate, and why you are so well suited to carry out the job.

This will give recruiters all the encouragement they need to open your CV and consider you for the job.

Cover letter tips

Keep it short and sharp

It is best to keep your cover letter brief if you want to ensure you hold the attention of busy recruiters and hiring managers. A lengthy cover letter will probably not get read in full, so keep yours to around 3-6 sentences and save the real detail for your CV.

Remember the purpose of your cover letter is to quickly get recruiters to notice you and encourage them to open your CV, so it only needs to include the highlights of your experience.

Sign off professionally

To round of your cover letter, add a professional signature to the bottom, giving recruiters your vital contact information.

This not only gives various means of contacting you, it also looks really professional and shows that you know how to communicate in the workplace.

Include the following points;

  • A friendly sign off – e.g. “Warm regards”
  • Your full name
  • Phone number (one you can answer quickly)
  • Email address
  • Profession title
  • Professional social network – e.g. LinkedIn

Here is an example signature;

Warm regards,

Gerald Baker Senior Accountant 07887500404 [email protected] LinkedIn

Quick tip : To save yourself from having to write your signature every time you send a job application email, you can save it within your email drafts, or on a separate document that you could copy in.

Email signatures

What to include in your Placement cover letter

Your Placement cover letter will be unique to your situation, but there are certain content guidelines you should stick to for best results.

To attract and entice recruiters, stick with the following key subjects in your cover letter – adapting them to fit your profession and target jobs.

  • Your professional experience – Employers will be keen to know if your experience is suitable for the job you are applying to, so provide a good summary of it in your cover letter.
  • Your qualifications and education – Highlight your most relevant and high-level of qualification, especially if they are essential to the job.
  • The positive impact you have made – Employers love to hear about the benefits you can bring to them, so shout about anything impressive you have done, such as saving money or improving processes.
  • Your reasons for leaving – Use a few words of your cover letter to explain why you are leaving your current job and ensure you avoid any negative reasons.
  • Your availability – Let recruiters know when you can start a new job . Are you immediately available, or do you have a month notice period?

Placement cover letter templates

Copy and paste these Placement cover letter templates to get a head start on your own.

I hope you are well. I would like to apply for the Health and Social Care academic placement at Lifetime UK. With a heartfelt commitment to making a positive impact in the lives of individuals who require support, I am excited about the opportunity to contribute towards delivering success to organisation.

I am in my final year of my BSc in Social Psychology at the University of London, where have gained fundamental knowledge of how psychological principles apply to behavioural problems. In my current role as a volunteer at Ellesmere House Care Home, I treat each individual with dignity, respect, and kindness, as well as believe in tailoring care to people’s unique needs, preferences, and routines to promote comfort and well-being.

I maintain a safe environment and have played a role in helped conduct exercise sessions that increased residents’ physical health and mobility by 20% as measured by physicians. Additionally, I was pivotal in preparing nutritious meals which lowered obese lowered obese residents’ weight by 10%.

Enclosed is my CV, which provides further details about my skills and additional achievements. Please feel free to contact me at your earliest convenience to schedule an interview.

Kind regards

James Goldstein

Good day Mark

I am writing to express my strong interest in the Accounting Placement opportunity at Jameson Stone LLP, as advertised on the company’s website. As a current BSc Finance student, I am excited about the opportunity to expand my knowledge by learning from my experienced team members.

During my academic tenure I have developed a solid understanding of accounting principles, financial reporting, and taxation. Alongside my studies I work part-time as a Retail Assistant at McColl’s Retail Group, where I have exceeded snack sales targets by 10% and helped boost CSAT score by 25% through offering outstanding customer service. Moreover, I played a key role in revamping the store’s visual merchandising layout, resulting in a 30% increase in the visibility of featured food products.

My bookkeeping and ledger management knowledge, commitment to professional growth, career aspirations, as well as attention to detail makes me the perfect candidate for the placement opportunity.

I welcome the opportunity of discussing my other achievements and competencies in an interview, at your earliest convenience. Thank you for your time and consideration.

Neil Stapleton

Good afternoon, Shannon

I would like to write to express my interest in the culinary placement opportunity at Accor Hotel. As a culinary arts student with a strong desire to learn/grow within a professional kitchen environment, I am excited about the opportunity to develop my competencies under your mentorship.

My culinary journey began as a volunteer at ND Care & Support, where I experimented with different flavours and techniques in the home’s kitchen. I had the privilege of honing my knife skills, and expanding my knowledge of cooking methods and food safety standards to ensure that all residents were served with nutritious meals, which is demonstrated by improving residents’ health outcomes by 15% on average through preparing well-balanced dishes, as well as supporting the implementation of ingredient inventory management processes that resulted in a 30% reduction in food waste.

This passion has only grown stronger over time, leading me to pursue formal culinary education, and I am now seeking a placement opportunity to further hone my skills and experiences.

Thank you for considering my application. I am immediately available for an interview and look forward to discussing the possibility of joining your esteemed hospitality company.

Harry Arnold

Writing an impressive cover letter is a crucial step in landing a Placement, so taking the time to perfect it is well worth while.

By following the tips and examples above you will be able to create an eye-catching cover letter that will wow recruiters and ensure your CV gets read – leading to more job interviews for you.

Good luck with your job search!

8 September 2023

Writing a Placement & Work Experience Cover Letter

Alt Text!

When you apply for a placement, you’ll need to send a cover letter along with your CV. A placement cover letter supports your application by explaining who you are and why you’re interested in the role.

The aim of your cover letter is to persuade an employer to read your CV, (over the fifty others they received), and eventually invite you for an interview.

Want to write the perfect one? Read on for the how…

  • What goes into a work experience cover letter?

How to write a cover letter for a placement

Placement cover letter example.

  • Things to remember

What goes into a work experience cover letter

Although you should always tailor your cover letter for each job you apply for, there are a couple of things that all cover letters must include.

On top of the usual letter niceties, these are…

  • Your name and contact details
  • The role you’re applying for
  • Why you’re interested in the role
  • Your skills and previous experience
  • What you’ll bring to the company
  • Your career goals

Step 1: Dear Sir / Madam?

The first three words of your cover letter are crucial. Make no mistake!

Recruiters and employers get itchy eyes when they read a work placement cover letter addressed to [Dear Sir/Madam]. And they really lose their minds when they see [To whom it may concern]. It’s best to address your letter to the reader directly. So…

Dear Full Name , e.g. Dear David Attenborough – this is ideal as it’s gender-inclusive and doesn’t rely on the use of ‘Mr’ or ‘Ms’

Dear Mr Surname , e.g. Dear Mr Attenborough

Dear Ms Surname , e.g. Dear Ms Attenborough – never presume marital status. Write Ms instead of Miss / Mrs.

Don’t know who to address your cover letter to? There’s a few things you can do.

1. Browse LinkedIn – Lots of companies have a profile that lists their employees

2. Contact the employer – Ask for the name of the person who is tasked with reading placement cover letters. You can do this by phone or email

3. Address your cover letter to the department manager

4. If you can’t locate the person who handles recruitment, address your placement cover letter to someone who works in HR .

application letter for national service placement

Step 2:  Swift intro

Next, you need to disclose what placement you’re applying for. 

A company might be hiring placement students in a number of different departments. Be specific to make sure you’re being considered for the right role.

Write something like this –

“ I am writing regarding the vacancy for the marketing placement with IBM, as advertised on RateMyPlacement. Please find my attached CV. “

Let the recruiter know where you found the vacancy for the placement. Employers are always keen to know what channels students use to find jobs. It makes a good impression.

Step 3:  Why are you interested?

Now you’ve introduced yourself, it’s time to explain why you’re interested in the chosen placement or work experience scheme.

It’s important to do some research about the company you’re applying to and the content of the programme. Use it to give convincing reasons for your interest in the placement.

Step 4: What can YOU bring?

In this section, you want to explain what you’ll bring to the company as a placement student. There’s no need to mention everything.

Be specific and keep it relevant to the role. What unique skills will you bring to the organisation?

It’s also a chance to talk a little bit about your hobbies and interests – keeping them relevant to the role you’ve applied to.

“ I am halfway through a Marketing degree, and on course to achieve a 2:1. So far, I have focussed on digital marketing modules, which have imparted strong analytical and problem-solving skills. I am also now proficient in basic coding. My three years at Mecca Bingo have provided experience with customer service practices and other useful soft skills. “

application letter for national service placement

Step 5: Final flourish

Aptly named the final flourish, you will end your placement cover letter in this section. Thank the recruiter for considering your application, and register your interest in attending an interview.

“Thank you for considering my application, I’m looking forward to the prospect of discussing the placement in greater detail in an interview. “

Step 6: Farewell

If you found the name of the recruiter/employer, end your placement cover letter with ‘Yours Sincerely’. If you rebelled and wrote “to whom it may concern”, put ‘ Yours Faithfully’.

Want to set yourself up for success with your work experience application? Sign up to our FREE Career Coaching Course, a four-day virtual programme in October, to upskill yourself on CVs, applications and interviews.

Here is an example of a placement cover letter. This is the structure and general length you should be aiming for (approx 250 words) …

Dear Mr Attenborough,

I am writing regarding the vacancy for the marketing placement with IBM, as advertised on RateMyPlacement. Please find my attached CV.

I am particularly interested in this placement at IBM because of the focus on different areas of digital marketing. IBM is at the forefront of the digital marketing industry, and I am fascinated by the cloud-based software IBM provides for companies on email, web and social media. 

I have been reading about IBM’s most recent project, which aimed to improve customer experience across the buyer journey. It links closely to a project I completed in the first year of my Marketing degree, which centred around optimising the user experience for online retail.

I am halfway through a Marketing degree, and on course to achieve a 2:1. So far, I have focussed on digital marketing modules, which have imparted strong analytical and problem-solving skills. I am also now proficient in basic coding. My three years at Mecca Bingo have provided experience with customer service practices and other useful soft skills.

Thank you for considering my application, I’m looking forward to the prospect of discussing the placement in greater detail in an interview.

Yours Sincerely,

Kevin McCloud.

Things to remember…

Now you have the tools needed to craft a superb piece of career prose, there are a few things to keep in mind…

Online Placement Applications

1 . If you’re applying for a placement online, you’ll need to write your cover letter in a text box. Write it in Microsoft Word or Pages first, then copy and paste it into the text box. That way you can check your grammar and spelling beforehand.

2. If you’re sending your cover letter via email or attaching it to an online application, save it as a .pdf rather than a Word/Pages file. All computers can read PDFs, so there’ll be no problem when an employer opens the file.

3 . Always save your cover letter as ‘[Your Name] Cover Letter ‘. It looks clean, and employers will be able to find you easier.

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Nysc letter of request

NYSC Letter of Request Sample, Format and How to Write It

The NYSC letter of request is a letter written to the management of the National Youth Service Corps (NYSC), requesting the posting of Corps members to your organization. Additionally, if you are a Corps member, you can write this letter to request NYSC to post you to a specific organization for your primary assignment.

In this article, I will guide you on how to effectively write a letter to request NYSC to post Corps members to your company. Furthermore, if you are a Corps member, I will explain the process of requesting NYSC to assign you to a particular organization.

Whether you are a prospective corps member or an employer seeking to be posted in a particular Place of Primary Assignment (PPA) or seeking corp members to be posted to your organization , this guide will equip you with the essential knowledge to create a compelling letter that meets all the necessary requirements.

By following the guidelines outlined in this article, you will be able to craft a professional and persuasive NYSC letter of request.

This topic covers the following two major points;

  • Corps member asking NYSC to post/re-post them to a particular Place of Primary Assignment (PPA).
  • Employer or Manager asking NYSC to post Corps Members to their organization.

As a Corps member, if you wish to serve in a specific company, you can write a letter of request to ask NYSC to assign you to that organization.

However, please note that this approach may not guarantee success, as NYSC cannot guarantee that the organization has a need for your services.

To increase your chances of success, you should write the letter on behalf of the organization you desire to work for. Additionally, it’s important to obtain the signature and stamp of the head of the organization (your prospective boss) on the letter. Once completed , anyone can submit the letter to the office of the NYSC state coordinator.

Note: NYSC may not post you to an organization that is not well-known or registered with the appropriate government agency. On the other hand, if you are an employer or if you have a business where you need Corps Members to be posted, you can also write the letter.

NYSC request letter format

If any organization in Nigeria is interested in hiring a corps member, they have to write an official letter to the NYSC management. This is the only way to employ corps members in your workplace. The NYSC request letter should meet the following requirements:

  • Use formal language,
  • Correct English grammar and spellings,
  • Make the body of letter short,
  • Use persuasive writing style,
  • Be clear, and go straight to the point,
  • Use A4 paper letter size.

If your letter meet the above requirements, then expect reply from NYSC in a very short time.

Follow the guide below;

  • Opening paragraph: Introduce your company or organization in one sentence. Then use two more sentences to state your request for Corps member (s) that you want and also state why you are asking for corps member (s).
  • Closing paragraph: Since you expect a response from NYSC, try to be polite as much as you can in your call to action. Also, provide a date by which you expect to receive a reply.

NYSC request letter sample

Below is the NYSC request letter sample;

Your Company’s Address

Date with Year

The NYSC State

Coordinator

City or State

Dear Mr. (Name of the state coordinator)

REQUEST FOR CORPS MEMBER

I am writing to request the assignment of an NYSC member, Nnamdi Okwu Kanu, with the Call-up number NAU/2023/11014 and state code AB/20A/0036, to serve in our organization. Our management strongly believes that his/her placement in our firm will be beneficial and valuable.

We kindly appeal for your consideration regarding our request. 

I look forward to your favorable response. Best regards.

The above is the NYSC request letter format. You can follow if you want NYSC to post Corps members to your organization for their Primary Assignment

Note: Don’t mention name or the identity of that corps members if you don’t know anybody in particular (if just need a corper). Also, state the number of Corps members you need; it can be 1, 2, 5, 10 or 15.

Hope you find this information useful. If you have any question, use the comment section below.

30 thoughts on “NYSC Letter of Request Sample, Format and How to Write It”

Hi, Can I send the letter to the assigned coordinator of the local government area my organisation is? Or do I only have to send it to state Coordinator directly?

Good evening sir,I just finished my orientation on Tuesday from ondo state.I redeployed to Abuja and i don’t really know how to go about it,how to get a good ppa.I would really appreciate your guidance. Thank you sir

I’ve already gotten a particular company I would like to serve as my PPA and they’re ready to give me a request later to take to camp. The issue now is how do they go about it since state code isn’t readily available until I get to camp? Can the requested letter be written without state code? Please, I need answers urgently. Thank you.

yes. they can use your call up number instead.

Admin thank you for the guideline. Is it possible to request for a corp member from another state when my organisation is located in another. Thanks if i can get response asap.

Not possible, such corps member needs to apply for relocation

I need Corp members in my school,08131170471

Can I send a letter to d my desired ppa to let them know I want to serve there so dey can to send a letter to nysc for me, is dat possible?

Can I send a letter to d my desired ppa to let them know I want to serve there so dey can to send a letter to nysc for me, is dat possible

Good evening sir, I was relocated to cross river state and am yet to get a good PPA. I want to work in government parastatal. How can I go about it pls.

Please I need ogun state code

sir, will NYSC still pay the allowance package to personnel when I request for one into my organization? or is it my organization who needs to pay?

Please sir what is Anambra state code I want to write it on my letter, Thanks

Please I just relocated to oyo state and I don’t have a PPA yet…please if there’s anyone who knows how I can get a good PPA, kindly contact me 08144160085

I’m available should incase any company in delta state needs a corper. I studied computer science, a female and am a fresh corper yet to be posted. Also, accommodation is a plus.

Plz I just relocated to Lagos.. I’m looking for a good PPA.. if you have any good info plz lemme me knw

Good Dey Gabriel, prior to your message on PPA,may i know your location in Lagos and if you can work with a private logistic firm. call me on 08137284258

Please what is Lagos State code I want to fill it in my request letter

Please, I need NYSC members at most 2 to be posted in my media company.

pls, I need NYSC members at least 2 to be posted in my school

Sir please I submitted a request letter and was posted to there, but on getting there they rejected me with a reason that that I was not posted on time and searched and got another place of ppa but different LGA. How can I go about it. Thanks.

Good evening, Please apart from getting a request letter, Can a Corp member write a letter to NYSC secretariate requesting for a particular place to be posted after being sure of getting accepted but not issued a Request letter..

If Yes. Can I have the format of the letter of request and undertaking?

Yes, a Corps member can write request letter to that effect

sir i just redeployed to lagos and i want to go and change my state code from kano to Lagos state in Surulere and i was told if you have a request letter it would be better to tender it so i can be posted there.. pls can you help me out sir?

See this post How to write NYSC Request letter (sample)

Hello, thank you for this post. Can this letter be sent via email or one has to physically take it to the nysc office?

Hi, will this letter need to be sent after the 21days in camp or before camp ends?

In the beginning of camp.

Good morning, please if i want to be posted in a nearby state due to family problem that occurs like death, how will i do it so that so that I won’t be posted in far state?

No way unless you work it. Use our Contact

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Career Advice : National Service (NSS) Appointment Letter For Applicants

national service (nss) appointment letter for applicants

  • National Service (NSS) Appointment Letter For Applicants

NSS Appointment Letter

The management of the National Service Scheme (NSS) has released online the Appointment Letters of Service Personnel for the 2020/2021 service year. Successfully posted Personnel should follow the below procedures to obtain their Appointment letter.

How to Print National Service Appointment Letter

Importantly, the printing of appointment letters begins on a date yet to be specified. Thereafter, follow the lead below to download and print your NSS appointment letter.

  • Goto NSS Posting Portal via https://portal.nss.gov. gh /check-posting
  • Next, Enter your NSS Number in the space provided and Click the Search button.

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CONTINUE READING BELOW

  • When your Posting details, scroll down and click Click here to Print Posting Letter,
  • Your Posting Letter Page will Popup, then Click Show Appointment Letter below your details
  • Finally, Download and Print your NSS Appointment Letter.

After that, What’s Next?

1. Now take the appointment letter which has the User Agency form attached to it to the organization you’ve been posted to ( user agency ) for the letter to be signed by either the Head of the organization, Head of Department or the HR Director with the company’s official stamp. Please go early. You’re not the only one who’s been posted and you may be bounced.

2. Now that your letter has been endorsed, go back to the NSS site, log in , look on the dashboard and click Regional Registration Appointment. You’d be asked to schedule an appointment by selecting the date and time suitable for you, for your Regional Registration aka manual registration.

Note: if you don’t book online, you won’t be attended to at the regional zonal registration centres .

3. Now go to the regional zonal centre which is the NSS office in the region you were posted to , on the date and time you specified , for you to be registered into their system. Make sure you take your endorsed form, a valid national ID, passport picture, school ID and for those going to public sectors, your E-zwich card. Go prepared so nothing gets sprung up on you.

4. After your registration, you’d be given a Regional Acceptance Number (RAN) . Go back onto the NSS website , print your appointment letter again (this time it will have your RAN). Simply print 3 copies and send one to the NSS District office, one to the place you were posted to and keep the last one.

Note: If you’re rejected by the company you were posted to, just take a release letter from them and go to the NSS office to be reposted. If you still haven’t been posted at all, head over to the NSS office too.

For more information and inquiries, you can contact the National Service Scheme (NSS) by visiting the official website via http://nss.gov.gh or  +233-302-772714, +233-302-772714, 6 Patr i ce Lumumba Road, Airport Residential Area, Accra.

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Related articles >> click an article below to read, national service posting for nurses 2020/2021.

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application letter for national service placement

Welcome to the GHANA National Service Scheme Portal

application letter for national service placement

CHECK & PAY FOR PINCODE

Click here to check your pin code with your school ID or index number, and access the payment options, to commence your enrolment.

application letter for national service placement

INDIVIDUAL APPLICATION FOR PINCODE - INT'L GRADUATES

For Graduate of international tertiary institution.

application letter for national service placement

INDIVIDUAL APPLICATION FOR PINCODE - LOCAL GRADUATES

For Graduates from Ghanaian institution prior to the current graduation year.

application letter for national service placement

SIGN IN AS PERSONNEL TO CHECK 2023 & 2024 POSTING

Click here sign in and check where you have been posted for the current service year

application letter for national service placement

ONLINE REGISTRATION - ENROLMENT

Click here to complete your online enrolment to be mobilised for the current service year.

CHECK 2017 POSTING

Click here to check posting for 2017 Batch service year.

application letter for national service placement

VERIFY NSS CERTIFICATE

Click here to verify the authenticity of an NSS certificate

application letter for national service placement

REQUEST NSS CERTIFICATE

Click here to request for your NSS certificate to be picked up or delivered to your location of choice.

application letter for national service placement

Check your pincode and pay to start your enrolment

Fill the registration forms for access to NSS services

Check where you’ve been posted to

User Agency Flair Talent Portal. For companies only. ‍

application letter for national service placement

Want to know how and why the National Service Scheme was formed?

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Latest News

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NSS CAUTIONS SERVICE PERSONNEL AGAINST FALSE INFORMATION ON REPOSTINGS CIRCULATING ON SOCIAL MEDIA

Update on national service personnel allowances, first batch of 2023/2024 national service postings released for 122,275 national service personnel.

application letter for national service placement

THE GHANA1000. PROJECT

Nss pin codes released for general enrolment for the 2023/2024 postings, national service scheme secures government approval for upward adjustment of monthly allowances for national service personnel.

application letter for national service placement

Get inspired

Barimayena is a farming community in the Atwima Mponua District of the Ashanti Region that has benefitted immensely from the National Service Scheme. It was in this remote community that a young volunteer initiated a journey that promised to leave footprints in the sands of the history of the community.

application letter for national service placement

NSS 2022/2023 Registration Closes August 22th 2022

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  • Careers advice
  • Cover letters

There is a problem

How to write a cover letter.

A cover letter introduces you to an employer and asks them to think about your application. 

It’s a short letter, usually 3 to 5 paragraphs long.

When to include a cover letter

You should always include a cover letter when you apply for a job using a CV. 

You can write it as an email if you’re applying online or print a copy to go with a paper application.

When writing a cover letter, let the employer know you’re keen by showing that you’ve researched the company. Learn more about what they do through:

  • their website
  • recent news articles
  • talking to people you know who work there

Send it to the right person

It's important to try to address your cover letter to someone by name. Check you have the details of the person you need to send it to. 

You'll need their name and preferred title. For example, ‘Dr’, ‘Mr’, ‘Mrs’, ‘Ms’, and their job title. You should also make sure you have the right company name and address, including postcode.

If you do not know their name

If the job advert does not include a name you can check the company website. Try to find details of the head of the department, head of human resources or a recruitment manager.

If you still cannot find a name, you can start your letter with ‘Dear Sir or Madam’.

Introduction

Introduce yourself and explain how you found the advertised job. You can mention the job title, and reference number if there is one. 

If you’re asking about any job openings and not applying to a vacancy, tell them what sort of job you’re looking for. Let the employer see how keen you are to work for them.

Show you're right for the job

Highlight the skills and experience you have that match what the employer is looking for. 

Convince them that you're enthusiastic about working for them. Let them know you share their work values, culture and style.

Give extra information

If you have gaps in your employment history, you could talk about the skills you gained while you were out of work.

If you’ve mentioned on your CV that you have a disability, you might want to talk more about this in your cover letter. Organisations like Disability UK can give you advice on how to do this. You do not have to mention your disability at this stage if you prefer not to.

You can get more help with specialist advice on finding work if you have a disability.

Ending your cover letter

Thank the employer for considering your application. Let them know that they can get more details from your CV, and tell them you're looking forward to hearing from them.

Let them know how they can best contact you. Make sure your contact details are correct on both your cover letter and CV.

Yours sincerely or yours faithfully

If you know the name of the person you’re writing to, you should end the letter with ‘Yours sincerely’.

If you’ve addressed the letter ‘Dear Sir or Madam’, you should end the letter with ‘Yours faithfully’.

Tips for writing a cover letter

When writing your cover letter, remember to:

  • write a new one for every job you apply for and make sure it’s tailored to the company and the specific role
  • use the same font and size as you do for your CV, so it looks consistent
  • make sure the company name and recruiter’s details are correct
  • use the right language and tone: keep it professional and match the keywords used by the employer in their job advert
  • show you’ve done your research into the job and the company
  • highlight your most relevant skills and experience to stand out from other applicants
  • back up any statements you make with facts and use the STAR method
  • double check spelling and grammar before you send it
  • keep a copy of your cover letter as they may ask you about it in an interview

Related content

How to write a CV

Completing application forms

Interview tips

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