Reduce the file size of your PowerPoint presentations
If the file size of your presentation is too large, try the following tips to make it more manageable.
Compress pictures in your presentation
Select a picture in your document. The Picture Format tab appears.
On the Picture Format tab, in the Adjust group, select Compress Pictures .
Under Compression options , do any of the following:
Make sure that Apply only to this picture is not selected so that the changes you make here will apply to all pictures in the document.
Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.
Under Resolution , select Use default resolution .
Under Compression options , do either of the following:
Select Delete cropped areas of pictures . This option removes the cropped picture data but note that if you delete the cropped picture data, you won't be able to restore it.
Delete image editing data and lower default resolution
By default, when you edit an image, the data from the original is retained (to ensure the image can be restored). Discarding it means that you can't restore the changes you make, but it will reduce your file size. Lowering the default resolution for images also reduces your overall file size.
Go to File > Options > Advanced .
Under Image Size and Quality , do the following:
Select Discard editing data . This option removes stored data that's used to restore the image to its original state after it's been edited. Note that if you discard editing data, you won't be able to restore the image after you edit it.
Make sure that Do not compress images in file is not selected.
Reduce the character set of embedded fonts
To make your presentation more sharable with others who don't have the same fonts in their system, it's typical to embed the fonts you use. However, embedded fonts will increase your file size. To minimize the file increase, embed only those characters used in the presentation.
Go to File > Options > Save .
Note: If you've used custom fonts and want others to edit the presentation, select Embed all characters .
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How to Reduce the File Size of a PowerPoint Presentation
Marshall is a writer with experience in the data storage industry. He worked at Synology, and most recently as CMO and technical staff writer at StorageReview. He's currently an API/Software Technical Writer based in Tokyo, Japan, runs VGKAMI and ITEnterpriser, and spends what little free time he has learning Japanese. Read more...
Considering that Microsoft PowerPoint presentations are generally accompanied with tons of images, gifs , embedded videos , charts , graphs, and other content, it’s no surprise that you get some pretty big files. Here are a few steps you can take to reduce a presentation’s file size.
Large files can be annoying. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. You can prevent all of these things by reducing the file size of your presentation.
We’ve mentioned it before, but the first thing you’d think of when considering file size reduction is images—and for a good reason. Image files can be quite large. There are steps you can take to reduce the size, such as compressing the images in the presentation. If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images .
RELATED: How to Reduce the Size of a Microsoft Word Document
We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size.
Convert Your Presentation to the PPTX Format
Microsoft released the PPTX format in Office 2007. Still, it’s not uncommon to see PPT files floating around. So what’s the difference between a PPT and PPTX file? The PPTX version compresses all of the content within the presentation. If you have a PPT file and convert it into a PPTX file, you’ll notice a decrease in the file size.
Converting the file is as simple as pressing a button and choosing the file type. Go ahead and open your PPT file, head over to the “File” tab, and then click “Convert.”
Windows File Explorer will appear. You’ll notice the Save As type is set as “PowerPoint Presentation.” This is the PPTX file type. Click “Save.”
Your PPT file will now be converted to a PPTX file. As you can see, the size of the file has been reduced.
HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. Merely converting the file type reduced the size by 335 KB.
While this isn’t a breathtaking drop in file size, we managed to reduce a Word document file size from 6,001 KB to 721 KB. It all depends on what’s inside the file. With any luck, this will be the only step you need to take. If not, keep reading.
Insert Your Pictures—Don’t Copy and Paste
It’s tempting to copy and paste an image in PowerPoint instead of using the insert function. This won’t be an issue if you’re not concerned about file size, but if you are, then beware of copy and paste—it may reformat your image to BMP or PNG. Why is this an issue? Both of those file formats are larger than JPG.
You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. Using the insert function will ensure your images are inserted as intended.
Do Image Edits in an Image Editor—Not in PowerPoint
When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. If it does require edits, you’re better off doing it in an image editor. Why? When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. For example, when you change an image to black and white, PowerPoint retains the full-color image as well. That’s a lot of extra bites being stored.
If you don’t have an image editor ( you do ) or you simply must use PowerPoint, be sure to tell PowerPoint to discard all of that excess data saved from the edits . It won’t save you as much space as working in a dedicated editor, but it will help.
Compress All of the Images in Your Presentation
You can compress images in PowerPoint one at a time or all at once. If you’re looking to do the latter, here’s how.
Open your presentation, head over to the “File” tab, and then select “Save As” in the left-hand pane.
Next, select “More Options,” which you’ll find under the area where you would name your file and choose the file type.
The “Save As” window will appear—this time with a few extra options available to you. Next to the “Save” button, click “Tools.”
In the drop-down menu that appears, select “Compress Pictures.”
The “Compress Pictures” window will appear. Here, you can choose the resolution type of the images (based on PPI) in the presentation. You’ll also notice that you’re not able to select the “Apply only to this picture” option in the “Compression Options” group. That’s because, due to the way we accessed this tool, this option isn’t available.
Note: If you do want to compress a single picture, select it and then head to Picture Tools Format > Compress Pictures.
Once you’re happy with your selection, click “OK.”
Be sure to save your presentation afterward.
Don’t Use Embedded Fonts
We get why you might want to embed fonts—you might be making a Star Wars themed presentation and, as a result, anyone you may be sharing the presentation with is not likely to have those special fonts available to them. Embedding the fonts in your presentation could prevent issues down the line, but it comes at the cost of increased file sizes.
In general, unless you are sure you need to display a particular font, we recommend turning off font embedding.
Head over to the “File” tab and select “Options” at the bottom of the left-hand pane.
On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.”
We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. Look at the difference if file sizes:
Convinced yet?
Link to Files Instead of Embedding Them
Consider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. Embedding an entire video will significantly increase the size of your presentation. There are certainly some valuable benefits when embedding a file vs. linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it.
Don’t Store a Thumbnail for the Presentation
Way back when Office let you save thumbnail images of your presentation so that you could get a sneak preview of the file when searching for it in File Explorer. Windows has grown to be more sophisticated, so it no longer requires the help of Office applications to do this. But, the option is still available.
We ran a little test to see the difference in file size with and without this option enabled. Here are the results:
With the thumbnail option enabled, our file size was 2,660 KB. Without the option enabled, the file size was reduced to 2,662 KB, saving a total of 7 KB.
This is a pretty small save, but when we tested it with a Word document, the difference was significant, showing 721 KB without the option enabled, and 3,247 KB with the option enabled.
While this is a large gap between applications and it’s not exactly clear why the difference is so large, it’s still an option worth exploring. To disable the feature, open your presentation, head over to the “File” tab, and then select “Properties” found on the right-hand side, then “Advanced Properties.”
You’ll now be in the “Summary” tab of the “Properties” window. At the bottom of the window, uncheck the box next to “Save preview picture,” and then click “OK.”
Remove Personal and Hidden Information from Your Presentation
Microsoft Office will store your personal information (such as author name) and hidden properties within your presentation. Getting rid of this information can save you a bit of space.
Open your presentation, head over to the “File” tab, select the “Check for Issues” option, then select “Inspect Document.”
The “Document Inspector” window will appear. Make sure the “Document Properties and Personal Information” box is checked, and then click “Inspect.”
In the next window, select “Remove All.” The information will now be removed, saving you a few KB of space.
Turn Off AutoRecover
We don’t necessarily recommend this, and it should only be used as a last resort effort. AutoRecover is an essential tool in Office, and if you’ve ever lost a document before saving, then you understand precisely what we mean.
Each time Office uses AutoRecover, it adds a little to the size of the file. To turn AutoRecover off, head over to the “File” tab and select “Options” found at the bottom of the left-hand pane.
In the “Save” tab of the “Options” window, uncheck the box next to “Save AutoRecover information ever xx minutes.”
If you save and exit out of the presentation immediately, you won’t notice a difference. Over time though, as you continue to progress through the presentation, the AutoRecover feature will add KB to your file.
Copy Everything Into a New Presentation
While you’re creating your presentation, PowerPoint will save various things in the background to help you out. We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. Copying your content over to a new presentation may be a good solution to the problem.
This may be a bit of a hassle though as, with PowerPoint, you’ll need to copy and paste each slide (and master slides). Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. As a result, you should see a change in file size.
While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot.
A Possibility: Unzip the Presentation and Compress It
As we mentioned earlier, a PPTX file is a compressed file (which is why the size is much smaller than an old-school PPT file). This means you can open it with a tool such as 7-Zip or WinRar, extract all the files from your PPTX, add them to a compressed archive, and then rename the archive to a PPTX file extension.
We had some issues here, though.
In Rob’s testing with his Word document, it successfully reduced the size of the file from 721 KB to 72 KB. However, it corrupted the file in the process. In my testing with my 2,614 KB file, it didn’t corrupt it, but it only reduced it to 2,594KB—a total of only 20 KB. We’re unsure what’s at play here, so if you want to give this a go, be sure to have a backup copy of your file before doing so.
That’s all the tips we’ve got for reducing the size of your PowerPoint presentation. We’re always looking for new and interesting ways to reduce the size of our files, so if you have any tips, let us know in the comment section, and we’ll be happy to test them out!
- › How to Compress Images in Microsoft PowerPoint
- › How to Make a Poster Using Microsoft PowerPoint
- › How to Save Microsoft PowerPoint Presentations as PDF Files
- › How to Trim a Video in a Microsoft PowerPoint Slideshow
- › How to Compress Images in Microsoft Word
- › How to Remove Personal Info from a PowerPoint Presentation Before Sharing
- › How to Embed Fonts in PowerPoint
- › 10 Reasons DVD Movies Are Still Worth Collecting
- PowerPoint Slide Size
PowerPoint Slide Size report
The most common PowerPoint slide ratios are "4:3" and "16:9". In previous versions of PowerPoint, the slide size was 4:3, widescreen, and high-definition formats have been adapted for TV and video. The default slide size in new versions of PowerPoint is widescreen (16:9). And the PowerPoint slide size can be changed by the following method.
The PowerPoint slide size also needs to be adjusted to cover the entire screen for different monitors and devices. You can often see some special proportions of slides at the press conference. In this case, [Custom Slide Size] is used. The following post will explain different PowerPoint Slide sizes and change them.
PowerPoint Slide Size Guide
Whether you are preparing your presentation for a class or your work, you should adapt it to the device which will be used for projecting it. Some devices or even laptops can have different sizes, so you will need to change the dimensions of your presentation. To change the size of your presentation slides, on the Design tab, in the Customize group, click the Slide Size button and then choose one of the pre-defined sizes.
Common PowerPoint Slide Sizes
- Standard (4:3) was the default slide size in older versions of Microsoft PowerPoint, like 2003 or 2007. Standard (4:3) slides have a size of 10 x 7.5 inches or 25.4 x 19.05 cm.
- Widescreen (16:9) is the default slide size in Microsoft PowerPoint 2013, 2016, and 365. Widescreen (16:9) slides have a size of 13.33 x 7.5 inches or 33.867 x 19.05 cm.
4:3 is best viewed on a standard computer screen, while the 16:9 is best viewed on a widescreen computer screen or TV. Using the proper dimensions ensures the presentation is scaled suitably not to appear warped. Widescreen is the default in most versions of PowerPoint.
Custom PowerPoint Slide Size
Using a custom PowerPoint slide size is possible if the default 4:3 or 16:9 options are unsuitable. You might choose to use a custom slide size if you are printing full-size PowerPoint slides using a custom page layout, for instance. To do this, select Design > Slide Size > Custom Slide Size to display the "Slide Size" options menu.
- From the Slides sized for the drop-down list, you can choose pre-defined popular sizes, such as Letter Paper (8.5 x11 in), Ledger Paper (11 x 17 in), A3 Paper (297 x 420 mm), etc.
- Enter the custom sizes in the Width and Height fields.
- Choose the slide orientation in the Orientation group.
You can run your slideshow on a computer screen, a television screen, or a projector. It is best to know your display device upfront. It would be best to change your slide dimensions before designing your slides before adding shapes and images to slides. Changing the dimensions afterward is possible, but it can ruin your slide design. If pictures are distorted, you will need to manually resize each image or delete them and insert them again.
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How to Reduce Powerpoint File Size
Last Updated: March 29, 2022
This article was co-authored by wikiHow staff writer, Jack Lloyd . Jack Lloyd is a Technology Writer and Editor for wikiHow. He has over two years of experience writing and editing technology-related articles. He is technology enthusiast and an English teacher. This article has been viewed 959,756 times. Learn more...
This wikiHow teaches you how to lower a PowerPoint presentation file's size by compressing its images on a Windows or Mac computer, or by clearing the editing data on a Windows computer. There is currently no option to delete the editing data of PowerPoint presentations on a Mac.
Compressing Images on Windows
- If your PowerPoint file isn't yet open, first open it by double-clicking it.
- It doesn't matter which picture you double-click, since all of them will open the appropriate tab.
Compressing Images on Mac
Removing Edit Data on Windows
Expert Q&A
- Using JPEG files rather than other file formats will cut down on your presentation's overall size. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- When formulating a presentation, using the default plain backgrounds in your slides will make your file smaller than if you upload detailed backgrounds. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- If you can't get your PowerPoint file to shrink down enough to send it via email, you can upload it to a cloud service (e.g., Google Drive) and send an email with a link to the file instead. Your recipient will be able to download the file from Google Drive. ⧼thumbs_response⧽ Helpful 0 Not Helpful 0
- Reducing your images' quality will make a noticeable difference in your PowerPoint's overall quality. ⧼thumbs_response⧽ Helpful 1 Not Helpful 1
You Might Also Like
- ↑ https://support.office.com/en-us/article/Reduce-your-file-size-631d1d48-a56b-4fd4-ad66-091dd201db10?ui=en-US&rs=en-US&ad=US&fromAR=1#bmpp
- ↑ http://www.isumsoft.com/it/reduce-powerpoint-file-size-in-office-2016/
About This Article
1. Double-click an image. 2. Click Compress Pictures . 3. Remove the check mark from “Apply only to this picture.” 4. Select a lower DPI. 5. Click OK . 6. Click File . 7. Click Options . 8. Click Advanced . 9. Click Discard editing data . 10. Click OK and save the file. Did this summary help you? Yes No
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Laura M. Foley Design
Cheat Death by PowerPoint!
What size should my slides be, 16:9 or 4:3?
July 3, 2017 by Laura Foley 2 Comments
Deciding on a slide format used to be easy when there was only one choice. Nowadays, you can choose between 4:3 format or 16:9. What do these numbers mean and which size should you choose for your presentations?
What the numbers mean
The above notation is called the “aspect ratio,” or the ratio of the width to the height of the slide. In the 4:3 aspect ratio, the dimensions are 1024 x 768 pixels (10.67″ x 8″); the height is 3/4 of the width. Back in the Ye Olde Days of PowerPoint, it was your only choice. Why? Because that’s the aspect ratio of actual slides, pictured above, television screens, and early computer monitors.
When high-definition screens came on the scene in the early 2000s, they were built in a 16:10 aspect ratio. But as more and more high-definition screens were manufactured, it became clear that screens with a 16:9 aspect ratio were cheaper to manufacture. So the 16:9 aspect ratio (1920 x 1080 pixels or 13.3″ x 7.5″) became the new standard.
What size should you choose?
From boardrooms to computer monitors to smartphone screens, 16:9 is the default screen aspect ratio so that’s the slide size I always go with. The 16:9 format gives you a lot of slide real estate to play around with! The legacy 4:3 aspect ratio, while still used, creates smaller slides and doesn’t look that great on newer screens.
How do you change an old 4:3 deck to the new 16:9 format?
Oh, this is super-fun to do and you’re a lucky duck if it becomes your job.
To resize your slides go to the Design tab on the ribbon and select Slide Size/Widescreen on the right side of the screen.
After you select the new size, this window will appear:
Now you’re faced with either everything on the slides being stretched out or squished to fill the space. Oh boy! Either way, after you make your selection you’ll need to go through the presentation slide by slide to ensure that everything looks good. This can be fairly straightforward if the creator of the presentation stayed within the template or a real pain in the rear if he/she didn’t. But do go through the deck to ensure that everything looks right.
If you’re a production artist that charges by the hour, reformatting an organization’s slides from 4:3 to 16:9 could be a nice little gig for you!
Other slide sizes for special events
Now, the 16:9 format is great for everyday use but what if you’re designing a presentation for an event? Last year, I was designing slides for a corporate conference where the setup included multiple, massive screens. For that event, the slides measured 52″ x 17″ and had a “leave this space blank” area on the bottom. Each event is different, so if you’re working on slides like these you need to become friends with the AV folks and find out what size slides they recommend for optimal viewing on that particular setup. The last thing you want to see on a gigantic stage are distorted graphics!
Bottom line
Unless you’re told otherwise, use the 16:9 format. You get a lot more space on each slide for your visuals and it’s really the way things are going.
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51 Best Presentation Slides for Engaging Presentations (2023)
Written by: Chloe West
When you're creating a presentation, whether you're presenting live in front of an audience or embedding it on a webpage for visitors to access on their own time, you want it to be engaging. And unfortunately, too many presentation slides are boring and forgettable.
But with Visme, we've put together 51 of our top presentation slides to help you find the perfect template for your next presentation.
To make navigation easier, we've broken them down into six categories. Browse through each below to find your next presentation slides.
Here's a short selection of 8 easy-to-edit presentation templates you can edit, share and download with Visme. View more below:
51 Best Presentation Slides for Engaging Presentations
Business presentation slides, finance presentation slides.
- Sales & Marketing Presentation Slides
Education Presentation Slides
Pitch deck presentation slides, nonprofit presentation slides.
There are so many reasons you might need to give a presentation in your business or career. And we’ve got just the right templates to get you started.
After all, you’re probably spending enough time creating the content and rehearsing your presentation deck. You don’t need to worry about your presentation slide design at the same time.
Here are a few presentation slides ideas based on topic material like the ones you’re regularly using.
1. Meeting Agenda Template
Customize this presentation template to make it your own! Edit and Download
Sick of seeing team members nod off or lose focus during your team meetings?
Put together your meeting agenda ahead of time using these presentation slides to help keep your team engaged and informed throughout.
This template comes with 15 premade presentation slides that cover everything from project management to charts showing performance and overall meeting objectives. Whatever you need to share in your meeting, you can find in this theme.
Plus, you can completely customize it to match your company colors directly in Visme!
2. Company Goals Template
It’s important to ensure everyone on your team knows and understands the company’s goals. After all, everyone’s work should be geared towards achieving those goals.
You can use these nice slides to put together a background of your company and how far it’s come, as well as detail your upcoming goals, launches and more.
3. Company Overview Template
If you’re speaking to a networking group about your company or pitching to investors, you likely need to give an overview of your company, its leadership team and its offerings.
These are the perfect presentation slides to help you put together a minimalistic design that draws focus towards your company and its mission.
Plus, all of the slides are perfectly set up to highlight your company’s most important assets.
And best of all, they’re completely customizable. Add in your own brand fonts and colors to create the perfect presentation for your business.
4. Project Status Report Template
When it comes to project management, you could always just send over a boring email or report update, but a better way would be to put together a presentation updating your team and/or your supervisors on the status of the project and the remaining timeline.
This presentation theme comes with 14 different slides to help you put together a status report that covers all aspects of your project: the various phases and how far along each one is, the timeline for your project, a project health card and more.
You can also gain even more inspiration for your project timeline slides from these timeline infographic ideas .
5. Business Annual Report Template
Want to show your boss how the company is doing? Or share how your team’s efforts have affected the bottom line? Put together a presentation that shows your business’s results over the year.
While this presentation template comes with a fun geometric accent pattern, you’re able to swap out any of these shapes for ones that more accurately represent your business or your message right in Visme’s design dashboard.
6. Business Plan Template
Are you starting a new business? You might be looking for investors, or perhaps you want to pitch the idea to a potential cofounder.
You can use this theme to put together a polished business plan presentation that showcases your business idea, the market summary, the industry opportunities and more.
You can also use Visme’s color themes to find the perfect color scheme for your presentation and your upcoming business. After all, your brand colors can say a lot about your business.
7. Product Introduction Template
Put together a presentation that introduces a new product idea to your boss, your board of directors or your investors. Take advantage of the charts and graphs in Visme’s design dashboard to showcase various studies and statistics that prove why your idea will be profitable.
Or you can utilize this presentation theme to introduce a product to the public. If your company is in the process of developing a new product to release, a presentation introduction can be a great and engaging way to share it with your audience.
8. Product Presentation Template
Whether you’re launching a new product or sharing the features of an already existing one, you can show off your product through a presentation with nice slides.
You can share your presentation on social media, on your website or at a large company event to announce it to your audience. Include bright, high-quality photos of your product and a list of its best features to really highlight your new release.
9. Visual Brand Identity Template
There are many different ways to create a brand style guide for your business. One great way is with a presentation.
These presentation example slides allow you to seamlessly input your fonts, colors and other visual guidelines into a single presentation so that you can easily share your brand with the designers, marketers and other members of your team.
10. Simple Business Presentation Template
These presentation slides can help you easily put together a business introduction template for a conference or networking event.
Just click above to edit in Visme, switch out your background with one of the thousands of options in our photo library, add in your own key facts, vision and values and download!
11. Industry Trends Template
Put together a presentation to showcase upcoming trends in your industry. You can leave the patterns and colors the way they are in these existing presentation slides, or you can add in your own brand colors or product colors.
Understanding developing trends in your industry each year is important so that you know where your business should focus its efforts.
Sharing a presentation with your team is a great way to stay ahead of the curve.
12. Services Template
Use these slide presentation examples to showcase your services and what you can offer your clients/customers. If you have a visual business, a presentation is an excellent way to highlight your work and show it off to prospective leads.
Swap out each photo in the example slides with photos of your work, update the fonts to match your brand voice (or upload your brand fonts) and add in the services you offer.
13. Slideshow Template
A slideshow presentation is a great way for you to showcase photos of your work alongside your service offerings. This template even includes social media icons on the last page so that viewers know how to find the business online.
Again, you’ll want to swap out all of the photos with your own work, but this presentation theme is a great way to get started.
14. How To Presentation Template
Are you presenting a tutorial or step-by-step guide on how to do something? Using example slides to put together your content is a great idea.
It’s a disservice to your company and your customer to assume that everyone automatically knows how to use your product or service. Showing your audience exactly what to do is essential to your customer service strategy.
15. Survey Results Template
Putting together a customer survey is a great idea to understand how your audience feels about your industry or even your company. Grab those results and insert them into these presentation slides to share with your team.
You can also put together a blog post or webpage with survey results and embed this presentation directly into it so your audience can understand the state of the industry as well.
Visme’s design dashboard allows you to add in various charts and graphs that adjust automatically based on the numbers you input. After all, ain’t nobody got time for manually adjusting the sizes of bar graphs and pie charts.
16. Company Overview Presentation Template
Utilize these beautifully designed presentation slides to create a brief overview of your company and its offerings.
Having a readily available presentation overview of your company is a great idea for when you’re pitching investors, journalists for coverage and more. You don’t need to recreate a presentation each time. Instead, put together a visually appealing and informative one-size-fits-all overview.
You can add in your own photos or choose from Visme’s photo library to keep the same beautifully minimalistic appeal.
When sharing financial information, it’s always helpful to put together some kind of visual aid. This can be used to further emphasize your content, whether it’s about going over budget, showing off exciting revenue increases and more.
Check out these finance slide presentation examples to find the perfect template for your goals.
17. Financial Report Template
Use this template to put together a presentation that goes over your company’s expenses, sales, profits and more.
The built-in data visualization options allow you to showcase your point with more than just numbers. Add in a table of contents to keep your report organized and cohesive, letting your team know exactly what information they’ll find inside.
18. Statistical Presentation Template
Need to report some financial statistics and data? These presentation slides are perfect for helping you insert cold, hard facts into your presentation.
Each slide includes a different type of chart or graph for you to choose from to fully represent your data and statistics. You can easily switch your color scheme by inputting your own brand colors or by choosing a preset color theme from Visme’s dashboard.
19. Map Presentation Template
It’s important to know where it makes the most sense to market your product geographically. Showcase sales and overall company growth and profitability by location.
Knowing your revenue based on geographic location is essential for a global company, and this presentation template is perfect for the job.
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Sales and Marketing Presentation Slides
When it comes to sales and marketing for your company, there is a lot of data and information that can be represented visually. Creating sales and marketing presentations helps with keeping your team on the right track, but can also be a great way to make a pitch.
Learn more about creating essential sales and marketing presentations with these templates.
20. Visualization for Sales and Marketing Template
When you’re putting together a sales and marketing plan, you have to present it to your boss for approval, then to your team for implementation.
Use these presentation slides to help visualize your sales and marketing plan , including each of the upcoming tactics and strategies and the steps for putting them in place.
Having a presentation to refer back to allows your team to ensure they’re implementing the strategies properly.
21. Simple Marketing Presentation Template
Whether you’re introducing new marketing ideas to your team, pitching a new marketing strategy to your boss or to a new client, a presentation with nice slides is the perfect format.
Grab this presentation template that helps you to define your new ideas and share specific tactics for how they should be implemented for the business. Then get ready to rock your pitch and share your awesome new ideas.
22. Market Analysis Template
Review market trends with your team so you know where to take your company’s marketing messaging. You can send out a customer survey or take a look at a few studies that have been done surrounding your industry to put together your market analysis report.
Input all of your findings into this presentation template so you can easily present it to your team or grab the link and send it in an email. Even if you’re not standing up to give a presentation, these presentation slides are still an engaging way to share necessary information.
23. Marketing Plan Template
Building a new marketing plan for your business? Put together great presentations for your marketing plan to share with your team.
Presenting your new marketing plan to the company is a great way to get everyone motivated and on board with new strategies and ideas.
You can add in your goals, objectives and even user personas with this ready-made marketing plan template.
24. Sales Report Template
Your sales team should be regularly providing insight on how much revenue the company is generating. And a great way to do that is through a sales report presentation or slideshow.
It’s important to stay informed of sales growth throughout the year. Share graphs of sales quarter-over-quarter or year-over-year to see where the company/sales team needs to improve.
25. Press Release Template
Don’t just write a boring old press release to send out to journalists and media publications. Instead, create an interactive press release showcasing your launch.
A presentation press release will help your business stand out from the dry press releases most publications receive, offering even more incentive for them to highlight your business and its products/services.
Edit this template to add in your own brand touches, voice and launch information before grabbing the link and sending it off.
26. Social Media Report Template
Sharing results of any marketing strategy is always essential. This is how you keep your team updated of any strategies that are working, and any strategies that need some adapting.
This presentation theme is a great way to share your current strategy and results. Input your platforms, your strategies and your metrics before presenting it to your team. Customize the presentation slides so that they cater perfectly to your company’s strategy.
27. Social Media Strategy Template
Pitching a social media strategy to your boss can also be done well with a presentation. Showcase why social media is important to invest in, what your plan is and how it will affect the bottom line.
This presentation template already gets you started in perfectly pitching your own strategy. Simply adjust it to your brand colors and fonts and update the information with your own.
Presentations are huge in educational settings.
Whether you’re a teacher looking for an interactive way to share your lesson plan or a student trying to finish up a school project, we’ve got the presentation templates for you.
Take a look at our education presentation slide options to find one that works for you.
28. Training Plan Template
When working one-on-one with a student or mentee, it can be a good idea to put a training or education plan into place. These presentation slides are the perfect start to your lesson and can help to visualize the content and learn in a different way.
Putting together educational content in a presentation helps offer different formats for learning. Students are often not provided with all of the tools they need to learn the material, and a presentation is a great place to start.
29. Book Report Template
Putting together a book report to present for your class? Get started with a presentation theme that you can fully customize for your specific book.
These presentation slides allow you to seamlessly enter in the information about your main characters, the theme of the book, its timeline and any other pertinent information you need to share with the class.
Don’t worry about presentation design in your next project. We’ve already got it all put together for you! Simply click edit, insert your book content and download your presentation.
30. Trivia Template
Help your class remember fast facts before a text with this trivia template. It’s a great way to host a study session in your classroom, and the content is easily interchangeable.
Or if you’re a student, put together a presentation study guide to help you memorize the most important key facts and information from class. A trivia presentation format can make for a fun study sesh before the test.
31. Lesson Plan Template
Don’t waste time putting together a dry Microsoft Word or PowerPoint lesson plan. Instead, create an interactive lesson plan that helps you stay on message during your class, and helps your students to know exactly what’s going to come next.
32. Group Project Template
Group presentations just got a little more exciting. Blow the rest of your class’s projects away by using these presentation slides to compile your overall project objectives and results.
You can easily adjust colors and fonts, add in your team members and insert copy relevant to your class and your group project.
Don’t forget to thank your classmates and your teacher for listening in the end.
A pitch deck is an essential presentation for all businesses and entrepreneurs to have. There are many times you might need to pitch your business, whether it’s to investors for funding, journalists for media coverage and more.
Using a presentation template to put together your pitch deck is a great idea so that you can focus on pitching your business without having to worry about the design.
Browse through the pitch deck presentation slides below to find one that works for your business and its goals.
33. Airbnb Pitch Deck Presentation Template
Give this Airbnb-inspired pitch deck presentation theme a go when putting together a slideshow for your business. Include the solution that your business provides its customers, product/service information, and excerpts from press acknowledgements.
34. Front Pitch Deck Presentation Template
Showcase your business with this geometric pitch deck template inspired by Front. Add in the planned acquisition channels for your business, your leadership team and more.
Your pitch deck is meant to showcase your business to people who may want to work with you, so it’s important to share the most imperative information.
35. Buffer Pitch Deck Presentation Template
Showcase the state of the industry and your business’s role in it with this pitch presentation slides idea inspired by Buffer. The information these presentation slides include helps you to share the impact your company has had on your industry.
Since industries are ever-changing, you can easily update the information within your pitch deck in Visme and it will automatically sync to the webpage where you embed this presentation.
36. Comms Pitch Deck Presentation Template
Use these presentation slides inspired by Intercom to give your audience an idea of what your product is going to look like and how it will work.
This is the perfect pitch deck template to take advantage of when launching a new SaaS product or app so that you can share what the technology will look like and how it will work.
Showcasing specific features and tutorials is a great way to get people talking about your product.
37. WeWork Pitch Deck Presentation Template
Is your company helping to fuel a movement? Share how your company is changing the industry with this pitch deck template inspired by WeWork.
It’s exciting when your business is doing more for your industry than simply adding another product or service. Focusing on a movement that really switches up the way your industry does things is an incredible feat.
Utilize a pitch deck template like the one above to showcase how your company is involved.
38. Buzzfeed Pitch Deck Presentation Template
Does your business focus on content? Or perhaps you’re creating a new kind of media outlet?
Show off your content and analytics with this Buzzfeed-inspired pitch deck presentation template. Getting advertisers on board and other media outlets to talk about you is important for success.
This is why you need to be putting together a pitch deck that shares that kind of information. No one will want to work with you if you keep your analytics in the dark.
39. Investor Pitch Deck Template
Starting a new venture that you need funding for? Use these presentation slides to put together a pitch for investors in your business.
From showcasing the problem in the industry to your business’s solution, along with your business plan and pricing table is a great way to get potential investors interested in what you’re selling.
40. LinkedIn Pitch Deck Presentation Template
Compare and contrast what processes look like with and without your business with this pitch deck template inspired by LinkedIn.
It’s a great idea to take care of this in your pitch deck so that you make the job of any media outlet or writer covering your business even easier. After all, you’ve done the hard work for them.
They were going to share how your business helps. You’ve already visualized this in your pitch deck. This increases the chances that people will cover your business.
41. Mattermark Pitch Deck Presentation Template
Use this pitch deck presentation theme inspired by Mattermark to put together key questions about the industry that showcase why your business is so essential.
Launching a startup is hard work, and that’s why a pitch deck is an essential marketing tool to have. Creating a pitch deck that already answers the why and how questions of your business is a great way to introduce who you are and what you’re doing to investors and reporters.
42. Foursquare Pitch Deck Presentation Template
Put together an overview of how your product works with this pitch deck presentation template inspired by Foursquare.
With presentation slides already in place to showcase a step-by-step tutorial, all you have to do is input your content and publish your presentation.
43. Fyre Festival Pitch Deck Presentation Template
If your company has been doing some awesome stuff lately, you want your potential investors and those looking to work with your business to know about it.
Show off your company achievements with this pitch deck presentation template inspired by the famous Fyre Festival pitch deck.
44. Biogrify Pitch Deck Presentation Template
Use these presentation slides inspired by Biogrify to excite people about how they can use your product. If you have a unique product or service, you just need to drum up a little excitement and attention!
A pitch deck is the perfect way to do that. Add in your company’s logo, mission and unique selling proposition to get people looking forward to becoming customers/users.
45. Launchrock Pitch Deck Presentation Template
Influencer marketing is a huge marketing strategy that can generate some serious results. What better way to pitch influencers about your business than with this pitch deck inspired by Launchrock?
Don’t email off some boring PDF or Google Doc. Create enticing pitches to influencers with this pitch deck theme, and start watching the replies from influencers pour in.
Working with influencers to promote your product is a great way to increase your audience base and word of mouth about your company.
When you’re running a nonprofit, there is a lot of pitching your organization, talking to donors and working on events to increase donations. This is why you need a presentation.
Putting together a presentation for your nonprofit is a great way to showcase what your organization does and why people should donate to it.
Here are a few nonprofit presentation slides to choose from, where all you have to do is insert your information, change colors and fonts and present.
46. Nonprofit Report Template
Put together a report that covers what your nonprofit is working against as well as your nonprofit’s achievements each year.
47. Nonprofit Art Template
Use this presentation slides idea to provide an overview of your nonprofit and its main projects. To generate even more support and donations, it’s important to provide clear insight into your key products and objectives.
48. Nonprofit Environmental Template
This presentation theme is perfect for showcasing the key issues your nonprofit fights for and its process for doing so.
Being transparent about what your nonprofit works on is important so that your donors know exactly where their money is going. Being secretive can generate some bad press, so it’s better to be open with your supporters.
49. Nonprofit Animals Template
These presentation slides use earthy colors to convey their nonprofit’s connection to animal rights. Use this to showcase your nonprofit. You can use the current colors or update it to match your nonprofit’s brand/industry.
50. Wildlife Conservation Template
Use these presentation slides to cover why your nonprofit matters and why donors should consider contributing.
A nonprofit only exists when people donate, so putting together a compelling pitch deck showcasing why your nonprofit is so important to your main issue is important. These slides are perfect for sharing your goals and mission.
51. Pet Adoption Slideshow Template
This pitch deck presentation template is perfect for SPCAs and other animal societies working on finding forever homes for their animals.
However, it can also be adapted to any other nonprofit or business need. The great thing about these presentation slides is how versatile they are. Each one is completely customizable to fit your specific needs.
Ready to Create Engaging Presentation Slides?
Ready to get started with creating your presentation? Choose from any of these 51 presentation slides, or browse Visme’s complete template library to find the perfect match for creating your own presentation.
Each one of these presentation themes can be adapted to match your business, school, nonprofit and other needs so that you can create something perfect for your goals and objectives. Create your free account to start customizing with our drag-and-drop presentation maker.
And once you’ve finished creating your presentation, check out our video to help you present like a pro and wow your audience.
Create beautiful presentations faster with Visme.
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About the Author
Chloe West is the content marketing manager at Visme. Her experience in digital marketing includes everything from social media, blogging, email marketing to graphic design, strategy creation and implementation, and more. During her spare time, she enjoys exploring her home city of Charleston with her son.
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Why you need a perfect PowerPoint slide size
An excellent presentation helps you convey your ideas perfectly while keeping your audience engaged. PowerPoint, in that scenario, comes as a handy tool. It is a highly customizable tool that you can use to your benefits and create impressive presentations. But choosing the right PowerPoint slide dimensions as per the need is crucial. If the size isn’t perfect, your presentation may appear with chopped images or edges being cut-off. So, picking the right PowerPoint size is mandatory to retain the professional touch.
PowerPoint Slide Dimensions
Let’s take a look into ppt slide dimensions:size dimension4:3 1024 x 768 px16:9 1920 x 1080 px, explore & customize presentation templates to make your own.
How to design a PowerPoint Presentation with Designhill?
Designing a presentation with Designhill is just a matter of a few clicks. Once you have decided to create a presentation, go ahead, and explore Designhill's presentation templates . The pre-created templates simplify the whole process for you.
You can pick any of the templates — financial reports, growth reports, etc. and start customizing it. If that’s not what you want, don’t worry, you’ll always have the flexibility to create a presentation from scratch. Custom tailor any part of your template by changing the font, text, graph, chart, etc. Always choose the right PowerPoint size to eliminate the risk of your presentation being chopped off.
PowerPoint Slide Size Best Practices
Keep your powerpoint slide simple.
There are basically two orientations in PPT presentation — horizontal and vertical. Choose one that better suits your specific requirements and keep it simple. Make sure it has plenty of white spaces or negative spaces.
Limit the use of bullet points and text
The primary purpose of your presentation is to provide benefits to your audience while conveying your message. But that doesn't mean you should bore them with bullet points one after another and a lot of text. Have a balanced approach for effective presentation.
Limit animations and transitions
Do not use object animations and transitions superfluously. Stick to the most subtle animations if required.
Use high-quality images
You can purchase high-quality graphics from various platforms or use your own clicked photographs. Avoid using the in-built PowerPoint clipart images as they look kiddish. Using professional graphics is the best option for a professional presentation.
Use relevant charts
How much detail do you need? Keep asking this question again and again. Based on the needs, add graphs and charts that are most appropriate for your PowerPoint slide size. Some of the charts that you can consider adding are — pie charts, vertical bar charts, line charts, horizontal bar charts, etc.
Use appropriate colors
Colors are associated with feelings. While specific colors evoke feelings, some force the audience to think otherwise. It means whether it's your annual report presentation or a product presentation, using appropriate colors is essential. Use cool colors for backgrounds and warm colors for objects. Using brand-specific colors is also considered a good practice.
Pick the right size fonts
Fonts are used to convey subtle messages. That's the reason your presentation should have suitable fonts. Use the same font family throughout your slides to avoid the distraction of the communication gap.
PowerPoint Slide Mistakes to Avoid
Some of the most common powerpoint slide mistakes that you can avoid are:, putting too much text.
Adding too much text to a single PPT slide is nothing less than a cardinal sin. Putting too much text makes the audience uncomfortable, as it's hard for them to read it. Add aesthetically striking visuals to engage them not to shoo them away.
Avoid too much clutter
Human eyes have tendencies to seek simplicity naturally. If your PowerPoint slide includes excessive text and graphics, it may overwhelm your viewers and distract them. Prioritize simplicity and stay clear-off unwanted text/graphics.
Avoid bad contrast
Be it a newspaper, magazine, or a book, these all use black text with a white background. This is the most-used combination that pleases the eye. Your PowerPoint slide should also follow this formula for increased readability.
Superfluous animations and transitions
Animations, as well as transitions, are great to add a punch to your PPT slide. But using them excessively isn't good. They distract the audience and smash their interest.
Ignoring the size
The PowerPoint slide size changes as per your needs or purpose. When you do not choose the right size, the images, or the edges of your presentation get chipped off.
What should my PowerPoint Presentation Slide look like?
Here are some of the most effective ideas for your powerpoint slide —.
It should inform your audience — the purpose of a PowerPoint presentation slide is to inform the viewers. If you are going to talk about the features of a product or present a financial report, it should clearly convey that message.
It should be aesthetically appealing — just because it's a financial report presentation doesn't mean it has to be boring. Your PowerPoint presentation slide should be aesthetically sound. It should include all the design elements right from fonts to colors and graphics in a balanced way.
Display products and its USPs — if the presentation is all about a product, then it should display various images of the product. It should also cite the benefits and advantages that customers will get after buying it.
Where can you find the best presentation templates?
A PowerPoint presentation without an image or graphics is mundane. It ends up making the audience feel bored. So, to help you out, Designhill has come up with hundreds of professionally designed presentation templates. Each of these has a pre-defined structure and design elements. Based on your needs, you can customize them or use as it is.
Besides, there are many other platforms such as Canva, Adobe Spark, etc. that you can use to source pre-designed presentation templates.
Final Thoughts
When it comes to dishing out information in an easily understandable way, a PowerPoint slide fits the requirements. Be it for personal or professional use; you can present your information in a visually pleasing way. But before that, make sure you choose the right PowerPoint size.
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Blog & Articles
How to Embed Fonts in Word and PowerPoint
Learn how to embed the fonts in your presentations or documents and share them with others
How to Efficiently Use the PDF2Go Chrome Extension
The article explains how to efficiently use the PDF2Go chrome extension
How to Insert a PDF Into a PowerPoint
Add a PDF to your PowerPoint presentation – either as an object or as an image.
Dictionary & File Formats
PDF is short for Portable Document Format. PDF documents can contain formatted text, different fonts, hyperlinks, images, and even media such as sounds and videos.
A JPG (or extended JPEG, Joint Photographic Experts Group file) is an image file format.
OCR is short for Optical Character Recognition. This process is used to recognize the visual representation of text, for example in an image.
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Why compress ppt files.
PPT also goes by the name of PowerPoint Presentation and are used in all walks of life including the home, school and at work. PPT files can range in size depending on the content of the presentation. If a presentation contains a lot of images or videos then the file size can be especially large. Even just one high resolution image - such as a BMP - can increase the size of a PPT file tenfold. When a user complains that they have run out of space in their mailbox it is typically because they've been sent one too many large presentations. It is not surprising then that there is such a need to compress PPT files so that they do not take up as much storage and can be more easily shared. Using the Zamzar PPT compression tool, individual (and sizeable) elements - such as pictures and videos - are compressed bringing the overall file size down. Once compressed, the PPT (including the images and video within it) does not suffer from any noticeable loss in quality despite the file size being shrunk. It's worth remembering that if you receive a PPT file and need to send it on you can always put it through the Zamzar compression tool before you do so.
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Block List for PowerPoint and Google Slides
Categories:
Numbered lists , text & tables , text boxes, 4 options , comparison , list.
Free block list for PowerPoint and Google Slides. Features 4 colorful text boxes with enough space to include titles, text, and icons. A professional and modern way to present comparative information to your audience.
Are you in search of a simple, clear and modern infographic to present your list of information to your audience? Then give this free Block List template a go! Its professional design will keep everyone focused on your ideas.
This infographic slide shows 4 colorful text boxes aligned in a horizontal manner. Each box is a vertical rectangle of a distinct color. You have enough space in each one to include a title and a fair amount of text. Besides, you can include a number from 1 to 4 at the bottom in case you need it. In addition, you will find a larger gray rectangle behind each text box. They highlight the colored text boxes and allow you to include an icon to illustrate your ideas as well.
This free Block List for PowerPoint and Google Slides template is a simple yet attention-grabbing infographic. Indeed, these 4 text boxes will help your attendees remember your ideas or facts.
Shapes are 100% editable : colors and sizes can be easily changed.
Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).
Widescreen (16:9) size preview:
This ‘Block List’ template features:
- 2 unique slides
- Light and Dark layout
- Ready to use template with icons and text placeholders
- Completely editable shapes
- Uses a selection of editable PowerPoint icons
- Standard (4:3) and Widescreen (16:9) aspect ratios
- PPTX file (PowerPoint) and for Google Slides
Free fonts used:
- Helvetica (System Font)
- Calibri (System Font)
Terms of use:
Requires attribution, personal and educational use, commercial use, (re)sell, (re)distribute, read the full terms of use.
Google Slides: Widescreen (16:9)
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- Microsoft PowerPoint
How to Reduce Your PowerPoint (PPT) File Size Way Down (+ Video)
Save some storage space on your PowerPoint files with these helpful tips to reduce your PPT file size. Learn how to compress your PowerPoint file size quickly.
Are you wondering " why is my PowerPoint file too large ?"
PowerPoint presentations can easily increase in size over time. As you're adding more video, images, audio, and slides, the file size will increase as well.
I've often found myself hitting my email attachment limit when sending PowerPoint presentations to others. I could put it in a Dropbox share or upload it online, but the real problem is that the presentation should be downsized first.
Luckily, there are some good techniques that'll help you reduce the size of your presentation files. In this tutorial, I'll walk you through several tips and tricks to reduce your PowerPoint file size.
Learn these skills to help reduce the size of your PowerPoint files—your clients and collaborators just might thank you for it.
Need More Help? Download Our eBook on Making Great Presentations (Free)
We also have a helpful complement to this tutorial. Quickly grab it before you read on. Download our FREE eBook: The Complete Guide to Making Great Presentations . In it you'll learn how to you write, design, and deliver the perfect presentation.
Quick Ways to Reduce Your PowerPoint File Size ( Watch & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, step-by-step, several tips that help you compress and optimize your PowerPoint presentations. These tips will help you trim a file before you share it with others.
How to Reduce You PowerPoint File Size
Miss any of the tips in the video, or prefer a written version of these steps? Check out the instructions below to find out more about how to reduce your PowerPoint file size.
Learn all about compression techniques and other ways to quickly shrink your PowerPoint PPT file size down. Before we get started, the template I've chosen to work with in this tutorial is ga-analytics#sendElementsClickEvent">Agio PowerPoint Presentation from Envato Elements. It's a premium template with some great features I think you'll really enjoy.
Now, let's learn how to reduce your PowerPoint file size:
1. Compress Selected Pictures in PPT File
Images are easily one of the largest parts of most PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Often, I find myself pasting images into a presentation from all over the web, on my computer, and using built-in graphics. As I'm doing this, I'm often bringing large image files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That can make for a quick and fluid design process. But it'll leave you with some cleanup needed.
To get started with image compression, select an image inside of your PowerPoint PPT file. On the ribbon, you'll see a Picture Format tab. Click on this tab, and then find the Compress Pictures option.
After you've selected the Compress Pictures option in PowerPoint, you'll see a new pop-up menu to tweak the compression settings for the selected image.
On this menu, there are two key settings to double check:
- Ensure that Delete cropped areas of pictures is ticked. This removes any pixels that we've already cropped out of an image. Keep in mind that this prevents you from re-cropping the picture to include those pixels later on.
- Set a Resolution on the low-end of the options, such as 96 ppi to really reduce the fidelity of images and reduce the PowerPoint PPT file's size.
If you've got several key, large images that you want to compress, use this feature as a starting point to downsize your presentation file.
2. Compress All Pictures in Your PowerPoint
Now that we've learned the value of compressing images, let's learn how to batch compress every image in a presentation.
Once again, we’ll be working on the Compress Pictures menu. With an image selected, go to Picture Format > Compress Pictures . On this menu, the option reads Apply to: All pictures in this file. This has the same effect and will downsize your images.
3. Save Your PowerPoint in a .zip File
Once you’ve saved your PowerPoint slides, it helps to compress them into .zip files. This is a built-in feature on Mac, and it’s very useful if you want to share your PPT slide decks with others.
When you save your file, navigate to the folder where it is contained. Right-click on the file, and you’ll see a dropdown menu appear with an array of options. The one you’re looking for is labeled Compress , followed by the name of your file.
Click on it, and macOS will package your PowerPoint file into a compressed .zip file. This streamlines sharing by reducing your PowerPoint file size.
4. Link to Videos in Your Presentation
Many presentations will include video files to add some variety to the presentation. But how you add them will really affect the size of your finished PowerPoint file. Another option to shrink your PowerPoint file size is to link to multimedia objects, instead of embedding them inside of the file.
To begin inserting a video on your computer into your PowerPoint file, go to the Insert tab on the ribbon and click on Video > Movie from File.
In PowerPoint, there are really two ways to include video files in your presentation:
- Insert the video directly into the PowerPoint file itself.
- Link to the video file.
Both of these options will place a video on the PowerPoint canvas, but in very different ways. Inserting the video will include it as a part of the PowerPoint file. It's actually bundled inside of the PowerPoint file. So, you can send it to anyone and the video will play.
To link to the video, browse to where the video file is stored. Click the Options button in the lower left corner and choose Link to File to insert the video inside of your PowerPoint file.
Linking to the video references the original file and simply links to it. Basically, you're creating a reference to the video file instead of adding it to your presentation file.
Ideally, your video is hosted somewhere online, like YouTube. So, you neither have to embed the video in your PowerPoint file, or link to it on your computer.
5. Use the Insert Tab to Add Photos
Photos are the best way to bring your PowerPoint slides to life. But if you need to reduce PPT file size, sometimes they can cause you trouble.
But that doesn’t mean you should leave photos out of your slide decks. You can use a different technique to add them to your slides and enjoy smaller file sizes.
When you use a PPT template, you may find that you can drag and drop images right onto your slides. This is the easiest - and fastest - way to add photos to your slides. But it also has a cost in file size.
Images that you drag and drop onto slides aren’t compressed at all. For one or two images, this doesn’t matter. But if you've got a fully illustrated deck, your file size can quickly get out of control.
To help with this, try using PowerPoint’s Insert tab to add photos.
Working on a slide, go to Insert up on the ribbon. Then, choose Pictures > Picture From File . Browse to a photo that you've saved. Click Insert to add it to your slide.
This way, PowerPoint compresses and reduces the size of any photos that you add to your slide deck.
6. Share PPT Slides in PDF Format
Let’s face it. PowerPoint slides are built for sharing. That means that you need to know how to reduce PowerPoint file size at every opportunity.
At the same time, you need those who you share slides with to be able to read and view them on any device. Fortunately, these two goals can be easily accomplished at the same time.
By saving a PPT deck as a PDF file, you can see how to compress PowerPoint file size fast. Plus, PDF files can be read on almost any device. They also take up less file space than a .ppt or .pptx file. They display your slides without the format settings that PowerPoint adds.
When you click Save As to save your slide deck, choose PDF from the File Format dropdown. In moments, your slide deck will be in a versatile, minimally-sized format that you can share far and wide.
7. Reduce Embedded Characters
When you think about how to compress PowerPoint file size, fonts are a big part of it. You may use custom fonts in your work, and you need to be sure that other users can see them. That’s true even if they don’t have the fonts installed on their computer.
Fortunately, there’s an easy fix. This helps you reduce PPT file size fast. Working in PowerPoint, go to the PowerPoint > Preferences menu on the macOS menu bar. Under Output and Sharing , click Save .
By default, PPT embeds fonts so that they’re always visible. But using this setting can make your PowerPoint files larger.
Check the box next to Embed Fonts in the File , and finally check Embed Only the Characters Used in the Presentation.
Now, by default, when you save PPT decks with custom fonts, they won’t take up much extra file space. This is how to reduce PowerPoint file size quickly.
8. Use Charts and Embedded Objects as Images
PowerPoint offers a variety of ways to pull in extra data on your spreadsheets. These can include Excel charts, graphs, and much more. But by linking data in this way, you may find yourself working with very large files.
Remember, illustrations like this display data. Their ability to update from the source is useful, but it increases PowerPoint file size. Instead of adding live-updating charts, try adding screenshots or image versions instead. By changing charts and objects to images, you can save file space immediately.
Once you've got the images saved, add them to your slides with the Insert menu. This saves space over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best ga-analytics#sendElementsClickEvent">PowerPoint presentation designs for you. It’s a compelling offer. Unlock unlimited downloads with a flat-rate monthly membership.
Think that trying to reduce PowerPoint file size means cutting your style? Think again. Thanks to versatile Envato Elements templates, you capture the best of both worlds. Reduce PPT file size while you build stunning stylish slides for every occasion.
Elements helps you reduce PPT size with ga-analytics#sendElementsClickEvent">stylish PowerPoint templates featuring:
- infographics
Simply drop in your content, and you’re on the way to the most impact at minimal size. ga-analytics#sendElementsClickEvent">Join Elements now .
5 Top Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements make it easy to reduce PowerPoint file size:
1. ga-analytics#sendElementsClickEvent">Librario | PowerPoint Template
Never give up on style when you try to reduce PPT size. Librario is a spectacular PowerPoint template for any project. Inside, you’ll find over 150 slides in every layout imaginable. These are spread over five beautiful color themes. Master slide layouts make bulk edits simple. Plus, that helps reduce PPT file size too.
2. ga-analytics#sendElementsClickEvent">SENSASIONAL PPT
When you think about how to reduce PowerPoint file size, consider what you’re trying to do. Likely, you want to share your slides with an audience virtually. That means giving them slide layouts they’ll be thrilled with. SENSASIONAL delivers, with 30 dark and stylish slides inside. Every element is fully customizable, with drag-and-drop graphics.
3. ga-analytics#sendElementsClickEvent">Visualizm - Pop Art & Graffiti PowerPoint Template
Thanks to Elements, you can add images and still reduce PowerPoint file size! Visualizm is a sleek, modern template to help you do exactly that. With cool, grungy vibes, it’s easy to adapt to your next project. Custom placeholders let you add in content with just a few clicks. There are even vector icons included for quick style changes.
4. ga-analytics#sendElementsClickEvent">Station PowerPoint Presentation
Station is another premium PPT template to reduce size and boost design. It’s illustrated in memorable shades of pink and purple. They’re sure to grab audience attention. Each slide is completely customizable, with some featuring world maps and unique icons. A handy reference guide is included if you need help getting started.
5. ga-analytics#sendElementsClickEvent">Defender - PowerPoint Template
Imagine how to compress PowerPoint file size while still sharing plenty of content. One way is to embrace minimalism. Trendy and modern, this design focuses on sharp contrasts and open spaces. Defender is a prime example, featuring 30 handcrafted slides. Master slides and image placeholders make it easy for you to build amazing slide decks.
More Top PowerPoint Templates
At Envato Tuts+, we're passionate about PowerPoint templates. They help our readers save time and give great presentations without learning how to do everything on their own.
We keep the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the Best PPT.) See even more of the best PowerPoint templates with these handcrafted selections:
Common PowerPoint Questions Answered (FAQ)
In this tutorial, you've learned how to reduce PowerPoint file size. This is an important skill to save disk space and make it easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.
It's okay if you still have questions after you reduce PPT file size. Let's tackle five of the most popular PowerPoint questions:
1. What Are PowerPoint Layouts?
One way to reduce PPT file size is to re-use similar designs with only minor modifications. PowerPoint layouts give you pre-built sets of slide designs that save you time.
Learn how to use layouts with the help of this tutorial:
2. What Dimensions Should You Use For PowerPoint?
Dimensions describe the shape and size of your PowerPoint template. Your settings matter because they'll help you cover the screen completely. Choosing lower dimensions can also help you reduce PPT file size.
Read our tutorial to learn more.
3. How Do I Work With Images in Microsoft PowerPoint
Images are one type of content that can really increase your PowerPoint file size. It's important to work with them carefully so that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what you've already learned helps you master how to reduce PowerPoint file size. You'll see options that show you how to compress PowerPoint file size by modifying images.
4. How Should You Show Data in PowerPoint?
Never create a slide that's chock full of data and statistics in pure text format. Instead, lean on graphs charts to display the data in an intuitive way. PowerPoint makes this easy, and we'll show you how.
By the way, mastering charts and graphs can also help you reduce PPT file size. When you use well-crafted visuals instead of embedding data, your file size will really benefit. Learn how below:
5. Can You Export
Have you had issues reducing PPT file size to the point you can email it? Here's an idea: export it as a video, then upload it to a service like YouTube .
Learning how to reduce PowerPoint file size is sometimes a matter of working around the app. You can export your PowerPoint presentation as a video, then use an online platform to overcome large files. Learn how with this tutorial:
Learn More About How To Use Microsoft PowerPoint
Pro presenters know that the work of learning is never done. They're always sharpening their skills and improving their knowledge. PowerPoint has so many features that it's impossible to know them all.
You know how to reduce PowerPoint file size to accommodate more options. Keep learning by checking out our resource, How to Use PowerPoint (Ultimate Tutorial Guide.) Here are three top tutorials to pair with your new knowledge of how to reduce PowerPoint file size:
Make Great Presentations (Free PDF eBook Download)
We've got a helpful compliment to this tutorial, which will walk you through the complete presentation process. Learn how to write your presentation, design it like a pro, and prepare it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations . It's available for free with a subscription to the Tuts+ Business Newsletter.
Recap and Keep Learning More About PowerPoint
In this tutorial, I showed you some quick steps to reduce the size of your PowerPoint files. Following these simple workflows will optimize your presentations and keep storage space to a minimum.
There's no reason to stop learning PowerPoint now. Here are tutorials to help you keep growing your presentation and PowerPoint skills:
- 40+ Awesome PowerPoint Templates is a great resource to find great-looking presentation templates if you want to jumpstart your presentation's visuals.
- Charting is a great way to present numerical values in an easy-to-understand format. It's simple to make charts in PowerPoint; check out How to Make Great Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation design advice, in How to Make Your PowerPoint Presentation Design Better.
How did these tricks reduce your files? Let me know in the comments, or if you've got any questions about how to reduce your PowerPoint file size, feel free to ask.
Editorial Note: This tutorial was originally published on May 1, 2017. It's been revised to make it current, accurate, and up to date by our staff—with special help from Andrew Childress .
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PowerPoint Slide Sizes: General Information + Instructions for Resizing a Slide
The customization of standard powerpoint slide sizes.
- The customization PowerPoint slide dimensions
PowerPoint templates from TemplateMonster
Microsoft PowerPoint is a program that allows you to create unique and creative presentations. This product is perfect for beginners and professionals alike. Microsoft PowerPoint has all the editing tools you would expect from an Office product, as well as an impressive selection of options for presentation, such as transitions and animations. You can also add and edit many other non-text elements such as images, videos, audio, hypertext, and graphics. This guide is about powerpoint slide size.
Overall, PowerPoint is an amazing product. It is user-friendly and easy to use, but with advanced functions that are necessary to make truly professional presentations.
If you want to create a presentation as quickly as possible, without much effort and time spent, then pay attention to PowerPoint presentation templates from TemplateMonster. These are original and unique templates for different purposes and projects.
Now, let’s talk about PowerPoint slide dimensions.
The PowerPoint slides size depends on where and how you show this presentation. For example, it can be a PowerPoint presentation on:
- laptop screens (most laptop screens have an aspect ratio of 16:9, MacBook 16:10)
- projectors (many projectors have a 4:3 aspect ratio, while others imitate widescreen laptop monitors)
- large-format monitors (here the aspect ratio is usually 16:9)
The same PowerPoint file will be displayed differently on each device, as the aspect ratio may vary. Therefore, again, TemplateMonster offers templates that adapt to the size of the screen.
PowerPoint gives the possibility to change the size of the slides for any purpose. Most often, users change the current format to portrait or landscape. This is very easy to do. First, we will tell you how to change the standard PowerPoint slide size. So:
- Open the PowerPoint presentation, and among the various tabs ( Insert, Transitions, Animations, Slide Show, etc.) select the Design tab.
- Here you will see the themes, their variants, and Format Background . You should click Slide Size . In PowerPoint 2016, this button is located in the last field that is called Customize . In other versions of PowerPoint, Slide Size can be found in Page Settings .
- By clicking on Slide Size , you will see a menu with Standard (4:3) and Widescreen (16:9) options. The variant will be selected here depending on your presentation.
Here is the example:
Basically, this is all about changing the standard PowerPoint slide size.
The customization of PowerPoint slide dimensions
Next, we would like to share with you a quick guide on how to set up the exact dimensions for your slides. To do this, you need to take some similar actions that were specified above, namely:
- Open the PowerPoint presentation, and select the Design tab .
- Among the suggested options, click Slide Size .
- Next, you need to select the Custom Slide Size . This will bring up a special window where you can select Slide Size for Width, Height, Number Slides From, Orientation, Notes, handouts & outline.
- In the Slide Size for box, you can choose from a variety of predefined slide sizes. For example A3, A4, B5, Letter Paper, Overhead, Custom, Banner, etc.
- Next, in the Height and Width , you can customize the desired size for your presentation, or project.
- At the end, click OK , and the changes will be saved and applied to your slides.
After resizing PowerPoint slides, be sure to check everything, and make certain that the elements of the presentation are within its scope. Keep yourself out of trouble.
The PowerPoint slide is both a normal page (absolute values measured in centimeters) and a screen form (values measured in pixels). You can specify the height and width of the slide in inches, centimeters, and pixels. For PowerPoint slide size pixels, you need to specify the desired size and add “px” in the column with numbers. If you want to specify the size in inches you must add “in,” and if centimeters then “cm.” PowerPoint then converts the sizes (if it is necessary) into the type of units used by the operating system.
We would also like to clarify that the PowerPoint slide sizes in pixels can be 1366 x 768; 1280 x 720; 1024 x 600; 640 x 480. The larger the size - the better the quality.
Since we've already figured out the issue of PowerPoint slide sizes, we now offer you a list of the best PowerPoint templates from TemplateMonster.
2019 Pitch Deck PowerPoint Template
2019 Pitch Deck PowerPoint Template is truly one of the best templates that TemplateMonster offers. Among the most important features:
- over 200 unique, fresh and stylish slides
- 12 additional color schemes (you can customize the colors, and choose the appropriate scale for you)
- 16:9 HD aspect ratio, ideal for wide screens
- additional instructions that you can use to quickly and easily set up the template
- fully customizable and editable PowerPoint template elements
- 24/7 technical support
- bright and memorable slides with graphs, diagrams, tables, etc.
We advise you to consider this alternative!
Infographic PowerPoint Template
Infographic PowerPoint Template is a cool example of a powerful template for presenting any business project. Choosing this template you will get more than 600 unique, and professional templates, 2 aspect ratio (4:3 and 16:9), a huge number of vector icons, a wide variety of color schemes (you even have the opportunity to choose your favorite colors, and create schemes), additional and free fonts, calendars, maps, graphs, tables, various types of diagrams, schemes, and columns. There are also many available layouts. All elements are fully customizable. The quality of the slides is at the highest level, so you will not have any problems in working with this template.
Multipurpose Business Infographic Presentation - PowerPoint Template
Multipurpose Business Infographic Presentation is also one of the best PowerPoint templates available. It includes a huge number of unrealistically cool elements, such as:
- 30,000 slides, approximately 500 of which are unique and stylish
- more than 20 color schemes that can be easily edited
- the presence of a light and dark version of the template
- easily customizable elements
- unusual graphs, charts, tables
- a huge number of fonts and maps that can be used for free access
- different vector icons, and more
Albireo Powerpoint Template PowerPoint Template
Another variant of the best template is the Albireo PowerPoint Template . This is a huge collection of slides with different charts, maps, tables, schemes, and diagrams. This PowerPoint presentation template is perfect for presenting business projects or reports. This theme is available in light and dark formats. You will also receive more than 5 ready-made color schemes, free fonts, 24/7 technical support, additional instructions, and information about setting up and using the template.
Redline Creative PowerPoint Template
Redline Creative PowerPoint Template is also a great example of a template for any kind of presentation. Redline Creative has a fairly large number of bright, high-quality, and memorable templates. By choosing this template, you will get access to Google maps and fonts, additional bonus icons, unusual charts, schemes, and diagrams. In this template you can easily change the color, the position of the elements on the page, the size of these elements, etc. You can also use ready-made slide layouts. Redline Creative is an easy to use a theme to present any of your plans, ideas, and projects!
21 Easy Tips To Create A Powerful Presentation For Your Business [Free Ebook]
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Compress PPT Presentations Online
January 20, 2022 by Hung Nguyen
How to reduce the size of your PPT files significantly, at no cost, using Smallpdf. No watermark, no registration, and no installation.
We’ve come across many large PPT files in our years of compressing digital documents, from handbooks to training manuals and product catalogs. One of the most common needs for compressing PPT is to send them via email, where the file size cap is usually 20 MB. You can use our online compress tool to shrink your PPT down significantly.
How To Compress a PPT File for Free
Upload your ppt to the compress tool , then choose “basic compression.”, download the file and go to our pdf to ppt converter ., drag the downloaded file into the orange toolbar., once the tool has converted the file, go ahead and hit “download.”.
Convert, compress, and download your PPT using Smallpdf
The first step will simultaneously convert your PPT to PDF and compress its content. The second will revert the file back to PPT format, in a considerably smaller size. You can get started for free right away, without having a Smallpdf account—just go to the tool and drag your file in!
Will the Document’s Formatting Remain the Same?
We aim to maintain the layout and quality of your document as close to the original PPT as possible. Smallpdf caters to over 40 million users every month and uses the most reliable software library on the internet to convert files from one format to another. So you can trust that we will only churn out the absolute best conversion quality.
There are extra measures that you can take to ensure that the final content resembles its original form perfectly. You can “embed” the fonts of the text in your PowerPoint presentation. You’ll find this option under “Preferences” in PowerPoint. Doing this will ensure that the fonts remain the same, even when we don’t have the same ones on our servers.
If you need to compress multiple PowerPoint files or want to compress images and other formats, you can repeat the same process via the two tools: compress and convert . Smallpdf accepts all Office-related files and JPG images. If you go Pro, you can also compress files in batches and we’ll conveniently store them in a zip file for you. Why not sign up for a 7-day free Pro trial before fully committing?
And that’s all there is to it! Enjoy compressing your PPT and be sure to explore the many other tools we offer.
Hurray for smaller presentations!
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Select Slide Size near the far right end of the toolbar. Select Standard (4:3 aspect ratio) or Widescreen (16:9) or Custom Slide Size. For more about the predefined sizes (including formats like Overhead, A3, A4, Banner, B4, and B5) or your own custom sizing, click a heading below to expand it and see the details. Detailed steps
Go to File > Options > Advanced. Under Image Size and Quality, do the following: Select Discard editing data . This option removes stored data that's used to restore the image to its original state after it's been edited. Note that if you discard editing data, you won't be able to restore the image after you edit it.
PowerPoint has two common slide sizes. The first, 4:3, is a good option if you're using older hardware to present your slides. If you're planning on presenting your PowerPoint presentation using a modern projector or display, then the 16:9 slide size should be your preferred choice. By default, PowerPoint will default to the 16:9 side slide.
With recent advances in technology that is seeing widescreen devices becoming the norm, 16:9 is now considered the standard size for on-screen presentations over 4:3. Get started with professionally designed presentation templates 1920 x 1080 px Presentation 1024 x 768 px Presentation 1920 x 1080 px Presentation 1024 x 768 px Presentation
Click on Custom Slide Size to open the Slide size menu and modify your presentation's dimensions. The Slide Size menu opens, and now we can change the PPT slide size using the dropdown options. Keep in mind though: It may not always be possible to choose the perfect size for your presentation.
Your PPT file will now be converted to a PPTX file. As you can see, the size of the file has been reduced. HTG Presentation 2 is our PPT file, and HTG Presentation 3 is our PPTX file. Merely converting the file type reduced the size by 335 KB.
Common PowerPoint Slide Sizes Standard (4:3) was the default slide size in older versions of Microsoft PowerPoint, like 2003 or 2007. Standard (4:3) slides have a size of 10 x 7.5 inches or 25.4 x 19.05 cm. Widescreen (16:9) is the default slide size in Microsoft PowerPoint 2013, 2016, and 365.
In PowerPoint, change Slide Size using one of these three options. Standard (4:3) - click or tap on this option to get slides of 10 x 7.5 inches or 25.4 x 19.05 cm. Widescreen (16:9) - press to get slides of 13.33 x 7.5 inches or 33.867 x 19.05 cm. Custom Slide Size - access this option if you are looking for something different than the two ...
2. Click Reduce File Size. It's toward the bottom of the drop-down menu. 3. Click Picture Quality. Doing so will invoke a drop-down menu. 4. Click Best for sending in e-mail. This option will reduce the quality of all images in your PowerPoint file to 96 ppi, which is a generally lower resolution than most images' defaults.
The above notation is called the "aspect ratio," or the ratio of the width to the height of the slide. In the 4:3 aspect ratio, the dimensions are 1024 x 768 pixels (10.67″ x 8″); the height is 3/4 of the width. Back in the Ye Olde Days of PowerPoint, it was your only choice. Why?
Now you can easily insert 3D objects and embedded animations directly into PowerPoint decks from your own files or a library of content. Interact naturally using voice, touch, and ink Easily ink onto a slide, then convert handwritten notes into text and make hand-drawn shapes perfect in seconds.
PowerPoint themes allow for a variety of presentation topics, giving you the freedom to choose the best presentation template design for your project. Microsoft offers a wide variety of PowerPoint templates for free and premium PowerPoint templates for subscribers of Microsoft 365. Each of our templates for PowerPoint allow for stylized charts ...
This template comes with 15 premade presentation slides that cover everything from project management to charts showing performance and overall meeting objectives. Whatever you need to share in your meeting, you can find in this theme. Plus, you can completely customize it to match your company colors directly in Visme! 2. Company Goals Template
PowerPoint, in that scenario, comes as a handy tool. It is a highly customizable tool that you can use to your benefits and create impressive presentations. But choosing the right PowerPoint slide dimensions as per the need is crucial. If the size isn't perfect, your presentation may appear with chopped images or edges being cut-off.
Choose PowerPoint 2007-2013 (*.pptx) or PowerPoint 2003 or older (*.ppt) from the dropdown menu. Click on "Start". Convert PDF To PowerPoint Online for free and wherever you want
PPT files can range in size depending on the content of the presentation. If a presentation contains a lot of images or videos then the file size can be especially large. Even just one high resolution image - such as a BMP - can increase the size of a PPT file tenfold.
This free Block List for PowerPoint and Google Slides template is a simple yet attention-grabbing infographic. Indeed, these 4 text boxes will help your attendees remember your ideas or facts. Shapes are 100% editable: colors and sizes can be easily changed. Includes 2 slide option designs: Standard (4:3) and Widescreen (16:9).
Agio PowerPoint Template is a great choice for any PowerPoint presentation. Now, let's learn how to reduce your PowerPoint file size: 1. Compress Selected Pictures in PPT File. Images are easily one of the largest parts of most PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Learn how to change your PowerPoint Slide size and see the challenges you'll face when converting between the 4:3 and 16:9 slide sizes.
We would also like to clarify that the PowerPoint slide sizes in pixels can be 1366 x 768; 1280 x 720; 1024 x 600; 640 x 480. The larger the size - the better the quality. PowerPoint templates from TemplateMonster
One of the most common needs for compressing PPT is to send them via email, where the file size cap is usually 20 MB. You can use our online compress tool to shrink your PPT down significantly. How To Compress a PPT File for Free Upload your PPT to the compress tool, then choose "Basic Compression."