job reassignment letter template

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How to Write a Job Transfer Request With an Example

Why You May Need to Transfer

Transfers vs. internal applications.

• How to Write a Job Transfer Request

What to Include in a Transfer Request

Job transfer request email example.

Are you looking to  transfer to another job within your company ? What's the best way to ask for a transfer? What should you include in your request, and how can you get a transfer approved?

Read on for common reasons why employees want to transfer and advice on how to write a letter requesting a job transfer. Plus, see a sample job transfer request letter, which you can use for inspiration while writing your own. 

There are several reasons why you may need to write a job transfer request letter. Perhaps you are looking for a new role, with additional challenges and responsibilities. Or maybe you are eager to relocate for personal reasons, such as a spouse's job move, an educational opportunity, or a family illness. 

Ideally, your company will be actively trying to fill a position. In that situation, your transfer is more like an  internal application  than a personal request. If you're interested in the same job you have now in a different location, the process may be simple.

If you are instead asking to relocate to a location or department that doesn't have an open position, your job transfer may be more complicated. 

Check with your employer's human resources department for guidance on how to request a transfer. You may need to fill out a formal application or a form requesting a transfer.  

How to Write a Job Transfer Request Letter

Analyze the situation.

In any case, the first step in writing a successful job transfer request letter is to analyze the situation and know where you are starting from:

• What are the benefits to your employer of allowing you to transfer roles or locations?
• Why do you want to transfer?
• What's the timing?
• Is there a job listed?

Thinking through all these questions will help you set the tone for your letter and make a persuasive case for why your request for a transfer should be accepted. 

Show What You Have to Offer

The key to writing an effective job transfer request is to balance your skills and assets with the needs of the company.

Play up the angles that are open to you, but be careful not to come off as presumptuous or arrogant. It's important to be viewed as a valuable company asset rather than someone asking for a favor.

Here is the information to include in your letter: 

• Why you're writing:  Begin the letter by stating the reason you're writing. Be specific: If you have a set timeline for when you want or need to make a job transfer, include that information.
• Your background with the company:  Provide some information on your work at the company as well, including basics such as your job title, department, how long you've been employed by the company, and any major accomplishments you've had in your role. 
• Reason for transfer request:  While you do not have to share a ton of details, it's a good idea to write a sentence on why you want the job transfer. For instance, "I need to relocate due to family circumstances" or "I'm eager to increase my responsibilities and take advantage of my programming background with this new role." 
• Make your case:  Share why this transfer makes sense, remembering to keep the focus on your employer and how this transfer will benefit the company. 

Here's an example of a letter or email message used to apply for a transfer to another position at the company where you work. Download the job transfer request letter template (compatible with Google Docs and Word Online) to use as a starting point for your own request.

Job Transfer Request Letter Example (Text Version)

Subject:   Application for Assistant Manager

Dear Ms. Lee,

I was very interested when I saw the posting for the position of Assistant Manager. I would like to respectfully submit my resume for your consideration.

I believe that my experience here at ABC Company makes me an excellent candidate for the position. I have been with the company for 5 years, and have worked in several different capacities (List). The skills I have gained in these positions over the years, and my intimate knowledge of the systems and procedures at ABC, I believe, will be a unique asset in the position of Assistant Manager.

The work environment at ABC is exciting and challenging to me, and I believe that I have made many valuable contributions to the (List Name(s) of) Department(s). (If applicable, list accomplishments). I have learned a lot from the people I have had the pleasure of working with, and look forward to growing in my professional career here.

Thank you for your time and consideration for this position. I look forward to hearing from you.

Albert Jones Customer Relations albert.jones@email.com 555-555-5555

SHRM. " Transfer: Internal Transfer/Reassignment Request ." Accessed Sept. 15, 2021.

Everything You Need to Know About Writing a Reassignment Request Letter

A reassignment request letter is a formal document that an employee submits to their employer when they wish to move from one role or department in the company to another. It is an effective way for employees to express their interest in making a change and it's important for employers to take these letters seriously.

In this blog post, we'll discuss why writing a reassignment request letter is beneficial, how to analyze the current situation before writing your letter, and tips on crafting an effective reassignment request letter.

Why Write a Reassignment Request Letter?

Writing a reassignment request letter can be beneficial for both employees and employers alike. For employees, it's a great way to demonstrate their initiative and commitment towards furthering their career within the same organization. It also allows them to make a strong case as to why they would be the ideal candidate for the role they are requesting. It also shows that they are willing to put in the effort and work necessary in order for them to transition into the new role successfully.

For employers, receiving a well-written reassignment request letter can help save time and money by allowing them to identify potential candidates before having to go through the recruiting process externally. It also helps employers get better insight into what kind of roles their employees are interested in pursuing, which can be helpful when planning out their future workforce needs.

Analyzing Your Current Situation

When writing your reassignment request letter, it's important to take some time beforehand analyzing your current situation. This will ensure that you have all of the necessary information needed in order for you write an effective letter.

First and foremost, you should assess your desired role and goals - what do you hope to accomplish by making this change? Are there any skills or qualifications you need in order for you succeed?

Additionally, it's important that you understand both what your company needs from its employees as well as its values so that you can tailor your request accordingly. Finally, consider any available opportunities within the company that may be suitable for someone with your experience level or skill set.

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Crafting Your Reassignment Request Letter

Once you've taken stock of your current situation, it's time start drafting your reassignment request letter! When writing your letter, make sure that you explain clearly why you are requesting this change - what prompted this decision? Why does this role align with both your short-term and long-term goals?

Additionally, showcase any skills or qualifications that make you particularly well suited for this new role - have you worked on similar projects before? Have completed any training courses related to this position?

Lastly, propose an action plan on how best transition into this new position - is there anything specific that needs addressing in order for this transition happen smoothly? Finalizing Your

Reassignment Request Letter

Once you've written up your draft letter outlining all of these points above, it's important take some time revising and editing it so as ensure quality control before submitting it off – make sure there aren't any typos or grammar mistakes!

Additionally double check who exactly should receive the letter – if possible try reaching out directly via email or phone call rather than sending via snail mail as this might expedite things along quicker! Once everything looks good send off your reassignment request off with confidence – now all that’s left is waiting patiently hear back from whoever received your request!

Writing a reassessment request letter can be an effective way expressing interest in moving up within organization while demonstrating initiative commitment towards furthering career prospects.

Taking some time analyzing current situation understanding company’s needs values ensuring quality control finalizing draft will help increase chances having successful response from employer upon submission!

The person writing the letter is looking to move to another position within their company.

Moving to another place can be a difficult decision, but deciding to apply for a new position with my current employer is something that I am very excited about. Although I have enjoyed the years I have spent in my current role, the prospect of expanding my knowledge and skillset with a new position is appealing.

I feel confident that the knowledge and experience I have gained through working with this company will be beneficial while transitioning into the new role. Not only is this an opportunity to grow and challenge myself, but it also allows me to stay with a company that has become like family in many ways.

With confidence, enthusiasm, and dedication, I am certain that this next step in my career path will provide many more benefits than staying stuck in a rut.

They list several reasons why someone might need to write a letter requesting a change of position.

Writing a letter requesting a change of position is often necessary to achieve certain life-goals. Sometimes, there may be an opportunity in another department or even at another company that can offer more competitive wages, better benefits, more opportunities for upward mobility, or increased chances for career growth within the field.

Additionally, locating a job in the same field closer to one's family may motivate someone to request a role change. Even heavy workloads and unreasonable expectations from current employers can be good reasons for looking for alternative roles.

For many this process of transitioning into new positions may require some thoughtful letter writing and requests from both existing and potential employers.

The first step in writing an effective reassignment request letter is analyzing the current situation and knowing where you are starting from.

Before crafting any reassignment request letter, one must take a good look at the current situation and assess where they are starting from. This first step is crucial as it forms the foundation of their entire argument.

They should think about why they want to switch departments, what skills new role will offer them and which of those transferable skills they possess. Being informed and knowing how to present that information in a manner that argues logically for change can make all the difference when requesting a reassignment.

It's important to balance the needs of the company with your skills and values when writing a reassignment request letter.

Writing a successful reassignment request letter requires careful consideration of your current skills and values and how they can best fulfill the needs of the company. Carefully assess your own abilities and use that knowledge to craft a compelling argument for why you are an ideal candidate for the new position.

Showcase how you’ve already succeeded in similar roles and explain how those competencies will benefit your new role. Maintain an honest, yet professional tone throughout the letter, highlighting not just what you bring to the table but why you feel strongly about making the switch, so that management is likely to view you favorably.

Crafting the perfect reassignment request letter may require multiple drafts, but through patience and determination, you can ensure that it pays off.

What is a reassignment request letter?

A reassignment request letter should include details about the individual's current position, why they are interested in making a change, and what skills and qualifications they possess that would make them suitable for the new role.

Additionally, it should provide information on any further education or training that has been completed since the last position held.

What are the benefits of writing a reassignment request letter?

Writing a reassignment request letter can be beneficial for both employees and employers alike.

For employees, it's a great way to demonstrate their initiative and commitment towards furthering their career within the same organization. It also allows them to make a strong case as to why they would be the ideal candidate for the role they are requesting by outlining relevant experience, skills, and qualifications as well as any additional training or education that has been completed since their last role held.

For employers, receiving a well-written reassignment request letter can help save time and money by allowing them to identify potential candidates before having to go through the recruiting process externally while gaining insight into what kind of roles their employees are interested in pursuing which can help with future workforce needs planning.

What tips should one keep in mind when crafting an effective reassignment request letter?

When crafting an effective reassignment request letter there are several key points to keep in mind including being clear and concise about your goals, outlining your experience, qualifications, and any additional education or training you’ve received, expressing your enthusiasm towards the new role, demonstrating your professional commitment, ensuring proper grammar and spelling, double checking all facts included, being courteous with language used, avoiding any personal comments or complaints about current positions, avoiding lengthy explanations, providing contact information if desired, including supporting documents such as resumes/CVs if necessary, as well as sending multiple copies of your application if requested by the employer.

How do I make sure my reassignment request letter is professional?

To ensure your reassignment request letter is professional, you should make sure to clearly state your purpose for writing the letter, provide evidence to support your request, use a formal writing style, proofread the letter for any typos or grammatical errors, and include a formal closing.

What information should I include in my reassignment request letter?

In your reassignment request letter, you should include your name, current job title and position, and the reasons for your request. Additionally, you should provide details about the position you wish to reassign to, such as the job title and duties. If you have any special qualifications or experience that would make you a good fit for the position, be sure to include those as well. Finally, provide your contact information so that your request can be followed up on.

How should I address my reassignment request letter?

You should address your reassignment request letter to the appropriate person at your company, such as your supervisor or Human Resources department. Be sure to include your name and employee identification number in the letter.

What are the key elements to include in a reassignment letter?

Key Elements in Reassignment Letter Introduction and Purpose A reassignment letter must begin with a clear statement of its purpose, including the reasons for reassigning the employee, which may include a change in department, role, or location. This introduction sets the tone and helps the recipient understand the intention of the letter. Details of the New Assignment The letter should provide specific details about the new assignment, including the employee's new role, responsibilities, department, and supervisor. This information allows the employee to understand what is expected of them in the new position. Effective Date and Transition Period An essential element in a reassignment letter is the effective date for the change to take place. It should also outline any transition period or training needed to help the employee adjust to their new role. Reasons for Reassignment While not always necessary, providing reasons for the reassignment can help the employee understand the organization's needs and their place within it. These reasons may include organizational restructuring, the employee's skills or expertise, or other changes in the company's priorities. Impact on Compensation and Benefits If the reassignment has any impact on the employee's compensation or benefits, these changes should be clearly outlined in the letter. This includes any increase or decrease in salary and adjustments to bonus or stock options, as well as any other benefits affected by the change. Outline of Next Steps Finally, a reassignment letter should provide guidance on the next steps that the employee should take to transition into their new role. This may include contacting their new supervisor, completing required paperwork, or attending a training session. By incorporating these key elements into a reassignment letter, employers can effectively communicate important information to employees and guide them through the transition process.

How can one effectively convey their reasons for requesting a transfer in a reassignment letter?

Identifying the Rationale for Transfer Requests To effectively convey reasons for requesting a transfer in a reassignment letter, the writer must first identify their rationale for seeking a change in position or location. This could include personal or professional motives, such as career growth, family circumstances, or work-life balance concerns. Utilizing Clear and Concise Language In presenting their case for a transfer, the writer should utilize clear and concise language to express their reasons. Avoiding jargon and using direct, simple sentences will make it easier for the reader to understand and support their request. Highlighting Previous Contributions and Achievements The reassignment letter should highlight the writer's past contributions and achievements in their current role. They must demonstrate their value to the organization and potential positive impact in the new position or location. Outlining the Benefits to the Organization It is crucial for the writer to emphasize the benefits their transfer will bring to the organization. They should provide evidence that indicates how their skills, experience, and qualifications will be an asset in the proposed new role or location. Addressing Potential Concerns Anticipating and addressing potential concerns that may arise from the writer's transfer request is essential. They must express their willingness to cooperate in the transition process, ensuring minimal disruption to the organization and their colleagues. Maintaining a Professional Tone Throughout the letter, the writer must maintain a professional tone that demonstrates their respect for the organization's policies and decision-makers. Avoiding emotive language or negative statements about the current role or location will contribute to creating a positive impression on the reader. Concluding with a Call to Action To conclude the reassignment letter, the writer should include a clear call to action, such as requesting a meeting to discuss their transfer proposal. Providing a time frame for a possible response and expressing gratitude for the reader's consideration will further emphasize the writer's professionalism and commitment to the organization.

Which factors might influence the success of a reassignment request letter?

Factors Influencing Reassignment Request Letter Success Effective Communication One factor contributing to the success of a reassignment request letter is the effective communication of the reasons for the request. Clearly explaining the rationale behind the desire for reassignment enables the recipient to better understand and evaluate the writer's circumstances and potential benefits from the change. Relevance and Persuasiveness Another factor is the relevance of the reasons given, as well as the persuasiveness of the presented arguments. The writer should offer evidence that supports their claims and show a strong case for the advantages to both parties. Well-founded reasons increase the probability of a successful request. Timing and Circumstances The success of a reassignment request letter may also depend on the timing and current circumstances within the organization. For instance, if there is a pressing need for personnel in the desired department, the management might be more open to considering the request. Conversely, if the current department is already understaffed, the request may face some resistance. Professionalism and Tone The tone and professionalism in the letter also play a significant role. Demonstrating respect and courtesy toward the recipient fosters a positive response. Moreover, adhering to formal language conventions and following an appropriate structure helps convey the seriousness of the request. Personal and Professional Reputation An individual's internal reputation within the organization can also influence the outcome of a reassignment request. Individuals with a strong performance history and positive working relationships are more likely to encounter favorable reactions from superiors. These employees' assertions may carry more weight in the decision-making process. Flexibility and Willingness to Negotiate Lastly, displaying flexibility and a willingness to negotiate or compromise can contribute to achieving a positive outcome. By offering alternative solutions or demonstrating openness for further discussion, the employee signals their motivation for a mutually beneficial arrangement. This willingness can engender goodwill and lead to greater success in attaining the desired reassignment.

How do you write a reassignment letter?

Understanding the Purpose of a Reassignment Letter A reassignment letter is a formal document requesting a change in one's job responsibilities or role within an organization. It serves as an effective means to communicate the rationale for the desired change and the anticipated benefits for both the individual and the organization. Planning and Structuring the Letter Before writing a reassignment letter, it is crucial to have a clear understanding of the desired role and the reasons for the requested change. Conduct research and gather relevant information about the new position, job requirements, and potential opportunities for professional growth. Begin with a Clear Introduction The reassignment letter should start with a clear introduction that briefly explains the purpose of the letter. This may include mentioning the current role, the desired role, and the intent behind the request. Provide a Detailed Rationale The main body of the letter should provide a detailed rationale for the reassignment request. This may include discussing the individual's qualifications, skills, and achievements that make them well-suited for the new role. Additionally, present any relevant personal circumstances, such as a need for better work-life balance, that may factor into the decision. Highlight the Benefits for the Organization To strengthen the request, highlight the potential benefits that the organization will gain from the reassignment. Emphasize the individual's ability to contribute in the new role and how the change will enhance their job performance, productivity, and overall impact on the organization. Propose a Transition Plan To demonstrate consideration for the organization's needs and ease any potential disruption, propose a transition plan that outlines the steps to ensure a smooth handover of current responsibilities. This may include recommending a suitable replacement, providing adequate notice, and offering to provide training and support during the transition period. Conclude with a Courteous Request Conclude the reassignment letter with a courteous request for the organization to consider the individual's proposal. Express gratitude for the opportunity to grow professionally within the company, and emphasize the individual's commitment to maintaining a strong working relationship. In summary, writing a reassignment letter requires careful planning and structuring to present a persuasive argument for the requested change. By clearly communicating the rationale for the reassignment, highlighting the benefits for the organization, and proposing a transition plan, an individual can craft an effective letter that enhances their chances of approval.

What are three things you need to do when writing a letter of request?

Understanding the Purpose The first step in writing a letter of request is to comprehend its purpose. This involves identifying the need for a formal request and ensuring that the objective is clear and feasible. By evaluating the requirements and reasoning behind the request, the writer can develop a solid foundation for building an effective and persuasive letter. Crafting the Content Next, the writer must focus on crafting the content of the letter. This includes structuring the letter in a formal and organized manner, ensuring that the message is concise and clear. It is essential to provide specific and detailed information pertaining to the request, such as the desired outcome, relevant dates or deadlines, and any additional requirements or stipulations. Additionally, it is important to maintain a professional and respectful tone, which adds credibility and supports the overall persuasiveness of the letter. Providing Supporting Documentation Lastly, if applicable, it is crucial to offer any necessary supporting documentation that may strengthen and validate the request. This can include financial records, official forms or documents, or references from relevant individuals or institutions. By corroborating the information provided in the letter and showcasing a strong case for the request, the writer demonstrates their thoroughness and commitment to the cause, thus increasing the likelihood of a favorable response. In conclusion, writing a successful letter of request requires a clear understanding of its purpose, crafting concise and persuasive content, and providing any relevant supporting documentation. By following these guidelines, one can develop a compelling letter that effectively communicates their needs and increases the chances of receiving a positive outcome.

What information would you include in a letter of request?

Introduction A letter of request is an essential tool for individuals and organizations to formally ask for information, assistance, or other resources from someone or an institution. To ensure the effectiveness and clarity of the message, certain information must be included when drafting such a letter. Purpose and Context Start by clearly stating the purpose of your letter. Explain the reason behind the request and provide relevant background information to help the recipient understand the nature of the request. Recipient's Information Include the recipient's name, title, and organization. It is crucial to address the person you are requesting from appropriately, as this demonstrates respect and shows you have taken the time to identify the correct contact person. Salutation and Greeting Begin the letter with a polite and professional salutation. Use the recipient's title and last name (e.g. 'Dear Mr. Smith') to show formality and respect. If the recipient's name is unknown, use a general salutation like 'Dear Sir/Madam.' Specific Requests and Details State your request or desired outcome precisely and concisely. Make sure to outline any relevant details, including timeframes, associated costs, or any other factors that may impact the request. Being specific can help the recipient understand exactly what you are asking for and why you need it. Rationale and Benefits Explain the reasoning behind your request and emphasize the benefits. This can be particularly compelling if it demonstrates how the assistance will make a significant difference or impact on the requester's work or a particular project. Relevant Attachments If providing additional documents or supplementary materials can help support your request, mention their inclusion in the letter. Referring to these materials can help the recipient have a broader understanding of the request, and reduces the need to repeat data or facts already provided elsewhere. Gratitude and Closing End the letter by expressing gratitude and appreciation for the recipient’s time and consideration. Reiterate the importance of their support, and assure them that any help they provide will be recognized and valued. Signature and Contact Information Sign the letter with a complimentary close, such as 'Sincerely' or 'Regards,' followed by your signature or typed full name, title, organization, and contact information. Providing your contact details ensures the recipient can easily reach out if they require further information or clarification. Conclusion In summary, a well-drafted letter of request should include a clear statement of purpose, acknowledgement of the recipient, professional salutation, specific request details, rationale, mention of relevant attachments, expression of gratitude, and contact information. Including all this information can ensure your letter receives the attention it requires and increases the likelihood of a positive response.

Pia Prebensen is a personal growth expert who helps people identify and overcome their limiting beliefs. She has been featured in various online and print publications, including Elite Daily and The Huffington Post.

Born and raised in Denmark, Pia has always been fascinated by human behavior and the inner workings of the mind.

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How to Ask Your Boss for a Reassignment – Like a Pro

Estimated reading time: 8 mins

It is very common these days for professionals in a workforce to feel that they are in the wrong job. In times when companies are trying to function with fewer resources, employees often find themselves in situations where they are over-qualified, under-qualified and even unqualified for the duties that they are trusted with. If you find yourself in any of these categories in your existing job, it is perhaps time for you to have a conversation with your boss to find a more suitable position. However, having this talk might not be a walk in the park and you will have to prepare for it. In this blog post, I will help you do just that!

Take a Deep Breath and Consider the Worst-Case Scenario

Talking a deep breath is a great way to calm your nerves. Give yourself some time to compose yourself around the issue that you want to discuss before taking any action. Read how meditation can be the key to your personal development . You should also give yourself some time in considering the worst-case scenario if you have this conversation. Being prepared is the best way to calm those tensed nerves of yours. However, if your fear persists then perhaps you will need to take more time to sort out how you would like to approach the situation in your mind before talking to your boss.

Take Ownership of Your Situation

You need to realise that no matter how bad your current situation is, you did opt for it on your own and no one forced you to accept the job or take these unwanted added responsibilities you find yourself in now. You need to understand that you are not enslaved to your job, your boss or your company and that you are paid to provide a specific service. Hence, if the relationship seems to have hit the rocks then there is nothing wrong with being truthful and trying to renegotiate. In fact, if you have a sensible boss then chances are that s/he will respect you more for taking control of your own career.

Decide Where You Want To Be and Why

Whenever you will have the conversation, it is likely for your boss to want to know the things that you want to do in a new position. It is a good idea to be prepared with a detailed plan of your own, because if you do not know what you want then you should not expect your boss to know either.  Have an idea of the kind of direction you would like to take within your organisation. It is possible for your boss to offer another idea but you will have to make sure that his/her proposed opportunity aligns with at least some of your short-term goals and will have a positive impact on some of your long-term goals as well.

Create Your Pitch but Never Make a Whole Script

It is important for you to know some key points you want to make when you have this conversation with your boss about a reassignment. You could make a list of items but try to keep your pitch brief. It is very acceptable to bring a small list into your conversation to help maintain a clear focus, but do not write out a whole script of how you would like the conversation to be. Your pitch will need to come out as natural and authentic as possible.

Set the Perfect Time

You should know your boss’s style and the meeting should be set at a convenient time for him/her. Does s/he like formal meetings in the office or is it better to have a more casual time over coffee or some drinks? You may want to ask around if you are unsure about anything. Once your plan is in place, you should set up a 30-minute meeting to discuss how you can help in improving the business. That will need to be a big part of your entire pitch anyways.

Your Goals Need To Be a Win-Win

Before going for the meeting, figure out how the business can improve by your proposed changes. It can be increased employee morale, greater productivity or simply the company’s bottom line. If you are finding it difficult to come up with anything then perhaps it is time to adjust your goals accordingly. Of course, your ultimate goal will be to enhance your career. However, any your suggested moves will need to have a positive impact on your company’s business and you will need to be prepared to talk about both.

Do Not Just Speak, but Also Listen

Remember to not take this conversation as a plea or some kind of an interview. It will need to be a professional two-way conversation between professionals who have set one common goal: to help make your business better. That is why it is important for you to understand that your boss will have his/her own objectives and goals and that will need to remain in your head when you walk in with your own goals and how you intend to make these changes. Adjust your pitch accordingly and listen to your boss. The essence on your pitch will need to be that you are trying to enhance your own career by making a positive contribution to your organisation. You should be able to walk away successful if you keep that in mind throughout your conversation.

Know When to Make Your Request

If you have a habit of requesting a reassignment then you need to know how often is too often to move. Look at your specific reasons for the reassignment and make sure that your reasons make sense not just to you, but also your boss. Up until quite recently, it used to look bad if an employee switched jobs, even within the same company more often than once every two years. While the IT industry has made changing jobs frequently more acceptable, doing it too often might make it look like a problem (or make YOU look like a problem to be exact). Therefore, it is prudent not to ask for reassignment and transfers too often. This might make you look unproductive and unstable. Think careful about any reassignments to make sure they match your long-term employment and personal goals.

Know Your Reasons to Do It

There can be a variety of reasons for you to ask your boss for a reassignment. Below are some to help you build your case:

• Not Challenged Enough. If you feel bored and unchallenged, you will need to ask your boss for additional responsibilities and duties to demonstrate initiative. Showing that you are up for a challenge and successfully doing this may earn you a raise!
• Not Being Compensated. Always keep your employment portfolio updated with your accomplishments and trainings well noted. Be sure to use this information to request a reassignment.
• Problem with Your Supervisor or Co-Worker. You will need to work things out through before requesting a transfer; otherwise, you might face the same problem in the new department. However, if you suffered sexual harassment then a transfer is perhaps the prescribed official remedy. Check out this blog post on how to Fight For Your Rights As An Employee .
• Looking for a Promotion. Remember that transfers do not usually constitute a promotion or pay raise. Change for the sake of change might seem a bit irresponsible. You might want to consider working for an agency that offers a selection of changing job avenues as they pay more for the travel compensation. Healthcare professionals such as doctors do locum jobs along with their full-time jobs and get paid much higher for it.
• Want To Work Overseas. It is a great idea if you want to work in a different country. Your employer will need to sponsor your transfer and you will need to check out the specifics such as work visas, travel and passport requirements, etc.
• Health Reasons. It might be that your current job site is in a city with harsher climate conditions and there is another office location with warmer climate. Pregnancy can mean that some departments are unsafe to work in and that can be a strong reason for your move

Prepare Your Reassignment Request Letter

Once everything is sorted and your boss has given you the greenlight, you might have to also send through a formal transfer request letter. Below is a sample letter that you could use:

[Name of Supervisor or HR Director]

[Name of Company]

[Company Address]

[Date of Letter]

Dear [Supervisor/HR Director]:

The [name of department], department of [name of company] is accepting applications for [job title] and is considering internal hiring. I am submitting my CV for your consideration for a reassignment to this new position.

I have been working for [name of company] for the last [number] years/months, as a [your current job title]. I am glad that I have found an efficient and professional organisation with good communications. This organisation is supportive of its employees as well as their development. Now, I want to continue to advance my professional growth with your firm, which will also help me move my career ahead.

I have made the following major contributions to the company thus far and I believe these can be used in the new position to good advantage:

• Contribution A
• Contribution B
• Contribution C
• Contribution D

I hope that these accomplishments coupled with my increasing skills will bring further profits and productivity through this new position. I look forward to continued development and growth within this firm throughout my career.

I thank you for your consideration and look forward to serving the company in fresh and ever expanding capacities.

Yours Sincerely,

[Your Signature Inserted Here]

[Your Name Inserted Here]

[Your Job Title/Department Here]

These are my thoughts on how you could ask your boss for a reassignment. Do share your experiences with our readers in the comments section below. I also encourage you to have a look at our blog post on how to deal with a boss who always undermines you .

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How To Write A Job Transfer Request

• You need to sell yourself and your abilities
• You need to communicate your points efficiently (ideally, in one page)
• You need to show the hiring supervisor what you can do for his or her division, and/or you need to show the company how the organization will benefit by placing you in the new position

When Applying For a Posted Position – Writing a Job Transfer Request

• State straight off your purpose for writing
• Highlight your abilities and experience
• Clearly praise the company (without overdoing it)
• Tell why you want to move up in the company
• Keep the focus on what you can do for the company without sounding like you are bragging

Sample transfer request letter

When applying for a personal transfer request.

•  Highlight achievements and skills that would be sorely lost
• Explain why you need to request a transfer
• Be appreciative of what the company has done for you
• Offer a plan for transition which includes training a new person for your position Here’s an example:

Sample job transfer request letter

The key to a perfect transfer request.

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FREE Employee Transfer Letter Templates & Examples

Template.net Is Here to Help You Fulfill All Of Your Career Goals. Our Website Mainly Offers 100% Customizable Templates Such As Employee Transfer Letters, Request Letters, Internal Transfer Letters, Branch Transfer Letters, Department Transfer Letters, Application Letters, Job Application Forms, And So On. Our Templates are Downloadable Various File Formats, Including MS Word and PDF.

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A letter is the best way to announce an event in the company, and there is no exception, even for employee transferrals. Notify all the workers of such an occurrence with our Employee Transfer Letter Templates! Each of our templates has original content and is 100% customizable. It's also printable and ready for instant download. It's available in Microsoft Word, Apple Pages, Google Docs and Outlook formats. You don't need to exert a lot of effort into coming up with content for communications. Save your time and work with ease by downloading our templates now!

What Is an Employee Transfer Letter?

An employee transfer letter is a letter that contains details of an employee's intercompany transfer (department to another department) or to another branch. Managers can also write this letter in a memo format. 

How to Write an Employee Transfer Letter

The website, Balance Careers, made mention that workers aged 25 to 34 years old stay at a company for an average of 3 years. In those years, an employee gets transferred to another department or office by the employer. If you are a business owner and you feel the need to move an employee, you need to write a transfer letter . Read our tips below in writing one effectively.

1. Communicate with the Employee

Before you write the letter, you have to talk with the employee  first. Ask him if he's okay with the transfer. Remember that you might need to negotiate with the employee since transferring to another department or location is easier said than done. 

2. Determine the Date

In writing the letter , make sure to state the employee's full name and the date of transfer. Make it known that the transference is effective when the specified date comes. 

3. State Reason for Transfer

The request for transfer always has reasons. Whatever it is, the reason may be, you must state the reason for transferral. The other employees should also be aware as they might think their co-worker has gone for absences without leave. 

4. Mention All Perks and Benefits

For smoother transferral agreements, adding in perks and benefits to the move can make employees more enthusiastic about the change. That is why the employee should get a good deal in return if he or she has added responsibilities or task changes. Be specific in mentioning all the benefits the employee is entitled to. It may include a salary  increase or flexible hours.

5. Be Brief and Concise

You can never go wrong with writing concisely. Aside from following the right format in writing a letter, you must also keep the document  short and polite. 

Frequently Asked Questions

Can an employee ask for a transfer from the employer.

Yes, the employee can ask for a transfer from his employer given that he has the following:

1. High level of skills in the assigned task 2. No record of conflict with other employees 3. Staying in the company for a long time

What are the reasons for employee transfer?

The main reason for an employee transfer is there are tasks that only experienced employees in the company can do. It might be a higher position. Employees are also transferred if the company decides to open another branch in a different location. This transfer is usually accompanied with a lot of perks such as free housing and increased allowance. Shortage of employees in one department, health issues, conflict with co-workers, and work monotony are also good reasons for employee transfer.   

Can you get a recommendation for a transfer?

Most of the time, you won't get a recommendation for a job transfer. You may state your intent to apply but it's the decision of the employer.   

Is an application needed for an employee transfer?

Some companies require application documents if an employee is interested in a transfer. Other companies just notify their employees of the transfer.   

What are the types of employee transfer?

The website, Business Jargons, said that there are five (5) types of employee transfer:

1. Production Transfer 2. Replacement Transfer 3. Shift Transfer 4. Versatility Transfer 5. Remedial Transfer

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Transfer: Internal Transfer/Reassignment Request

This is a request for transfer/reassignment from one location/department to another. This request is subject to availability of a position at the new location/department as well as the business and staffing needs of the organization. The transfer request date is subject to change to meet business and staffing needs.

Employees must complete Sections 1 and 2 and submit the form to Human Resources.

SECTION 1: EMPLOYEE'S CURRENT INFORMATION

Employee's name:

Current department:

Current position:

Current base salary:

Current work schedule (include hours and days per week):

Days available                          Hours available

M, T, W, TH, F, SAT, SUN                       AM   PM

(Circle days)

SECTION 2: REQUESTED TRANSFER/REASSIGNMENT

Requested department:

Requested position:

Requested work schedule (include hours and days per week):

Reason for request:

Requested transfer date:

Employee's signature:                                                Date:

SECTION 3: TRANSFER/REASSIGNMENT POSITION INFORMATION

(To be completed by supervisor in the department/location the employee is requesting)

New position title:

New position number:

Department:

New work schedule (include hours and days per week):

Requested base salary:

Requested effective date (must be prospective and at the beginning of a pay period):

Reason for reassignment:

SECTION 4: TRANSFER/REASSIGNMENT APPROVAL

Print current supervisor's name:

Signature:                                                                    Date:

Print new supervisor's name:

New department/division head's signature:             Date:

HR approved salary:                                                   Effective date

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How to Reassign an Employee

As a business owner, manager, or human resources professional, it’s sometimes necessary to reassign an employee or employees to strengthen productivity gaps, increase morale, or diffuse potential personnel conflicts.

As a business manager—especially in a smaller company—it may be beneficial to move employees laterally to increase a worker’s skills and create a more flexible team. Or, an employee may seek reassignment if their current department doesn’t have opportunities for advancement.

Reassigning an employee doesn’t call for special training on your part, but there are definitely best practices to follow to ensure success. Here are some essential steps to keep in mind:

You may be thinking about reassigning an employee, but before you do anything, review their resume to ensure they have the right background and skill set without needing a lot of added training. If their background doesn’t include current education or experience, request an updated resume from the employee.

• If you’re a business executive or HR manager, meet with the employee’s current supervisor to discuss the decision to reassign the worker. Listen to any concerns they may have and allow for questions. It will also be important to sit down with the employees’ new supervisor, lay out the reasons for the reassignment, and get any feedback from them. Give the new supervisor the date for the move so they can prepare for the employee. It’s essential that all parties are in the loop and on the same page before a reassignment happens.
• Meet with the employee to discuss the reassignment plan. If the request did not come from them, explain why the move is planned and discuss what the changes mean. Be positive and clear. If there are any performance issues, address them. If an employee requested reassignment, discuss why you agreed to the move and your expectations going forward. In either case, give the employee a specific transfer date. It’s important to note that some employees may be resistant to change. Be prepared to overcome objections before meeting with the worker you’ve targeted for reassignment.
• Be positive when addressing the reassignment. As a manager or HR professional, your job is to help the employee understand what the new position encompasses and how they can succeed. Letting the employee know they will be supported will make the transition easier. Be clear that they can talk to you if they need help or have concerns.
• Ask the employee’s current supervisor to submit a signed document to HR. Ensure that the human resources department has all of the information needed to process the request, including date of reassignment, changes in pay rate, etc. You, and/or HR should complete a reassignment letter and provide it to the employee for signature. Wait until all steps are completed by human resources before beginning the transfer.

A successful job reassignment begins with proper communication. As a manager, you should provide the employee with all the information they need to succeed. Explain such things as the daily tasks for the new position, who they’ll be working with, and your expectations. Getting off on the right foot is essential – and the clearer you are about the reassignment, the better it will be for all concerned.

Lanmark Staffing has over 40 years of combined experience in human resources, recruiting, temporary placement, sales and management, and temp-to-hire services. Our team of local and experienced professionals can help you meet your hiring needs quickly and effectively.

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I appreciate what you said about understanding new position requirements. I need to get an HR manager for the office. It would be nice to have some structure for all employees.

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Employee Reassignment: HR Internal Transfer Letter Template | Position | Human Resources

Are you an HR professional looking for a reliable template to facilitate internal transfers within your organization? Look no further! At BizzLibrary.com, we understand the importance of having a well-crafted HR internal transfer letter to ensure a smooth transition for employees. Our HR Internal Transfer Letter Template is designed to streamline the process and effectively communicate the details of the transfer.

What is an HR Internal Transfer Letter?

An HR Internal Transfer Letter is a formal document used by HR departments to inform employees about their reassignment to a new position within the same organization. It serves as an official communication regarding the transfer, providing details such as the new position, responsibilities, start date, and any other relevant information.

Why Use an HR Internal Transfer Letter Template?

Using an HR Internal Transfer Letter Template offers several benefits:

• Consistency: The template ensures consistency in the content and format of transfer letters across the organization. It helps maintain a professional and uniform approach in communicating internal transfers.
• Time-Saving: Instead of starting from scratch, the template provides a pre-formatted document that only requires customization based on specific employee details. This saves time and effort for HR professionals.
• Compliance: The template includes essential elements required in an internal transfer letter, ensuring that all necessary information is covered.
• Clarity: The template offers a structured format that clearly communicates the details of the transfer, leaving no room for confusion or misinterpretation.

Key Elements of an HR Internal Transfer Letter

An HR Internal Transfer Letter typically includes the following elements:

• Employee's basic information (name, designation, employee ID)
• Date of issuance
• Effective date of transfer
• New position title and department
• Job responsibilities and reporting structure
• Compensation and benefits (if applicable)
• Information on orientation or training programs
• Contact information for any queries or concerns

Download Your HR Internal Transfer Letter Template

Streamline your internal transfer process and ensure effective communication with our HR Internal Transfer Letter Template. Simply download the template in DOCX format from BizzLibrary.com and customize it according to your organization's needs.

Visit our website now to access a wide variety of business document templates, including HR-related templates, legal documents, and more. Take the hassle out of HR processes and promote a seamless transition for your employees!

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How to Write a Reassignment Letter

Sometimes in your academic and career life an assignment is given to you that may not be ideal for your strengths. One of the most important aspects of personal and career development is acknowledging your weaknesses and knowing when to back down on an assignment. While the exact process for requesting reassignment may vary depending on the regulations of your company or educational institution, typically the first step in being reassigned is to write a reassignment letter to your superiors.

Write the reasons why you are requesting reassignment on a notepad. Prior to writing the actual letter, having a clear picture as to why you wish to be reassigned ensures the letter is concise and the reader understands this request.

Review the reasons for reassignment listed in Step 1. Select the top three reasons, which should be professional and clear. Sometimes you're not requesting reassignment because you can’t fulfill the job requirements, but rather because of social issues. If this is the case, do not call out any person(s) within the letter, but explain how these issues impact your ability to perform your duties to the expected level.

Open a computer word processor program, and on the first three lines place the name of the person the letter is addressed to, followed by the company and the date.

Begin the letter with a salutation such as “Dear Mr. So-and-So” or “To Whom It May Concern.”

Write the first paragraph to explain the position you were originally assigned. Describe your achievements in this position and your desired goals you have concerning the job or work.

Write the second paragraph to inform the reader the reason why you are requesting a reassignment. Keep this paragraph short and directly to the point; do not add fluff sentences. The goal of the second paragraph is to quickly inform the reader exactly why you’re requesting reassignment so he can make a swift decision. If you have another position you wish to be reassigned to, write this information and explain why you would excel at the new assignment.

Write the closing paragraph thanking the reader for her time. Make a statement of understanding, which outlines your willingness to stay in the required position, if this is true. If you are unable to continue working in this position, politely explain that if reassignment is not granted your involvement within the project may be self-terminated.

Proofread the reassignment letter. When it is error-free, send it to the appropriate person(s).

Request reassignment as quickly as possible if you feel you are unable or unwilling to continue with the project.

Do not request reassignment if the only reason is because you do not get along with a coworker. Only use this reason if the relationship is toxic and places the project in jeopardy.

Jonathan McLelland has been a professional writer since 2005. He has worked as a story writer and editor for the international sitcom, “Completing Kaden,” as well as a proposal writer for various production companies. McLelland studied communication and theater at St. Louis Community College.

Equip for Equality

Advancing the Human & Civil Rights of People with Disabilities in Illinois

Reassignment as a Reasonable Accommodation and Template Letter

The Americans with Disabilities Act (ADA) requires covered employers to provide reasonable accommodations to employees with known disabilities. One possible accommodation is reassignment, or job transfer, to a vacant position for which the employee is qualified.

When is reassignment an appropriate accommodation?

The Equal Employment Opportunity Commission (EEOC) has called reassignment an accommodation of last resort because generally, it is required only if you can no longer perform the essential functions your current position and no accommodations would enable you to remain in your current position. In other words, employers are not required to reassign you if you could continue working in your current position with an accommodation.

What type of position can I be reassigned to?

There are a few ground rules to keep in mind when exploring possible reassignments.

• You must be qualified for the job you are seeking
• The position must be vacant or must become vacant within a reasonable amount of time
• Your employer does not have to create a new position
• Your employer does not have to promote you

I don’t know if my employer has any vacant positions. What should I do?

First, do everything that you can to try to determine whether any vacant positions exist.

• Does your employer have an internal job board?
• Does your employer post vacant positions on its website or on an online job posting site?
• Have you heard of any openings through word of mouth?

After you have done your due diligence, you can ask your employer’s human resources department to assist you in identifying vacant positions. See template letter for possible language.

What does reassignment mean? Will I be automatically placed in the vacant position?

It depends where you work and whether your desired position is part of a seniority system.

Where you work:

• If you work in Illinois, in most cases, your employer must place you in the vacant position, so long as all other requirements are met. See EEOC v. United Airlines , 693 F.3d 760 (7th Cir. 2012).
• Courts across the country are divided on this question, so be sure to consult with an attorney.

Whether your desired position is part of a seniority system:

• Generally, if your employer would need to violate a seniority system to reassign you, it is not required to do so. However, if your employer makes exceptions to the seniority system for other reasons, then it may need to make exceptions for you as well.

If you work in Illinois and your desired position is not part of a regularly enforced seniority system, and if your disability prevents you from doing your current job with or without reasonable accommodations, then your employer should place you in a vacant position for which you are qualified.

I don’t want to admit to my employer that I cannot do my job. Should I still seek reassignment?

There is some risk to requesting reassignment, so it should be done thoughtfully. There are many factors to consider when deciding whether reassignment is right for you, including:

• Are you able to do your current job?
• Have you explored all possible accommodations to keep you in your current position?
• Have you been disciplined because you cannot perform the essential functions of your job?
• Do you work for a large employer that is likely to have vacancies?
• Do you believe there is (or will soon be) a vacant position for which you are qualified?
• Does your employer have a seniority system in place for filling vacancies?

Despite the risk, reassignment is a very good option in certain situations, including the following scenario:

• You are no longer able to perform the essential functions of the job with accommodations due to a newly acquired or progressive disability. You know of a position that is vacant and you are qualified for the position. It is a lateral transfer and is not subject to a seniority system.

I can do my current position, but would like to be reassigned. Can I still ask for reassignment?

Although the ADA only requires your employer to reassign you if you can no longer do your job, there may be reason to explore reassignment. If you choose to do this, make clear that you can still perform your job duties, but that you are seeking reassignment as a possible solution that would benefit you and your employer. The ADA does not prohibit your employer from going above and beyond what the ADA requires.

Given these legal complexities, you should consult with an attorney before requesting reassignment to discuss your options.

I want to request reassignment as a reasonable accommodation. What do I do next?

• Identify a vacant position that you are qualified to do.
• Confirm that this position is not a promotion and not governed by a seniority system.
• Apply for the position, as any other applicant would (i.e., submit cover letter, resume, or other required application materials)
• Draft a letter to your employer’s human resources department explaining that you have applied for the position and are requesting to be placed in the position as a reasonable accommodation under the ADA. See attached template for an example.
• Send the letter to your employer’s human resources department with a copy of your application.
• Follow-up within a reasonable amount of time after sending the letter (e.g., two weeks) with a polite request to check in on the status of your request for reasonable accommodation.

Where can I learn more?

Equal Employment Opportunity Commission, Enforcement Guidance: Reasonable Accommodation and Undue Hardship Under the Americans with Disabilities Act, Section on Reassignment

TEMPLATE LETTER

DATE (January 1, 2017)

METHOD OF DELIVERY (Email/U.S. Mail/Hand Delivered, etc.)

Human Resources Department Employer’s Address

Re: Request for Reassignment as a Reasonable Accommodation (JANE DOE)

Dear Mr./Ms. (Human Resources):

I am writing to touch base about the _____ (position) at _____ (employer). I applied for this position on ____ (date). I have attached a copy of my application. I am excited about and well-qualified for the position because _____.

As you may know, I have ____ (disability). I am requesting to be reassigned to the ____ (position) as a reasonable accommodation under the Americans with Disabilities Act.

If ____ (position) is no longer vacant, I am interested in engaging in the interactive process to identify other vacant positions for which I am qualified, or other possible accommodations that would be effective.

If you have any questions about my request you can contact me in writing or by phone. Thank you very much.

Very truly yours,

Jane Employee your phone number/email

Alternative Formats

• Reassignment as a Reasonable Accommodation – PDF Document
• Reassignment as a Reasonable Accommodation – Word Document

HAVE A QUESTION?

Contact Equip for Equality’s Employment Rights Helpline 1-844-RIGHTS-9 (toll free) or (844) 744-4879 [email protected] www.equipforequality.org/employment

This resource material is intended as a guide for people with disabilities. Nothing written here shall be understood to be legal advice. For specific legal advice, an attorney should be consulted.

Equip for Equality, an independent nonprofit organization, is the Illinois state Protection & Advocacy System whose mission is to advance the human and civil rights of children and adults with disabilities. The Employment Rights Helpline seeks to empower individuals with disabilities to advocate effectively. This publication is made possible by funding support from The Chicago Community Trust, the U.S. Department of Health and Human Services, the Administration on Intellectual and Developmental Disabilities and the Center for Mental Health Services of the Substance Abuse and Mental Health Services Administration; the U.S. Department of Education, Rehabilitation Services Administration; and the Social Security Administration. The contents of this publication are solely the responsibility of Equip for Equality and do not necessarily represent the official views of any of these agencies.

©Equip for Equality, 2017 (v2, 12/2017)

Last updated: October 04, 2022

This website is made possible by funding support from the U.S. Department of Health and Human Services, both the Administration on Developmental Disabilities and the Center for Mental Health Services of the Substance Abuse and Mental Health Services Administration; and the U.S. Department of Education, the Office of Special Education and Rehabilitative Services. The contents of this website are solely the responsibility of Equip for Equality and do not necessarily represent the official view of any of these agencies.

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5 Ways to Manage a Job Reassignment

Instead of laying people off, organizations are increasingly giving them new job assignments. How to manage what can be a jarring professional change.

For More Expert Insights

Associate Principal, Advisory

Senior Client Partner, North America

Career Coach, Korn Ferry Advance

Career & Leadership Coach, Senior Consultant

Career & Leadership Coach, Korn Ferry Advance

U.S. companies announced 42% fewer layoffs in July than in June, and 8% fewer cuts than in July of 2022. The underlying reason is unexpected, however: while companies are continuing to eliminate jobs, they’re often reassigning workers to new roles instead of laying them off. Experts believe this trend could continue.

“Chances are, these are the types of changes we can expect to see over time, whether it’s due to new technology, like AI, or economic trends,” says Korn Ferry Advance coach Frances Weir .

While it can be difficult for employees to suddenly step into a new role and work with a new manager and team, experts say reassignment can have an upside. It offers employees an opportunity to learn new skills and bolster their résumé. For instance, if you’re moved onto a team that is underresourced and needs help, there’s an opportunity for you to make notable contributions that could earn you recognition, says Mark Royal , a senior client partner for Korn Ferry Advisory.

Since a reassignment can potentially be advantageous, it’s worth considering what steps to take to help you adjust. Here are five ways to adapt to a job reassignment.

Manage your emotions.

Reassignments are often unexpected, so it’s important to take a step back from your emotions. It’s normal to feel surprise, anger, or a loss of control, Royal says. But making an immediate, emotional decision—like quitting immediately—could wind up being detrimental to your long-term career.

Be diplomatic with your manager and get ready for the new assignment. At the same time, do some self-reflection. “Understand why you feel this way, and know that if you choose to stay, it doesn’t have to be forever,” Weir says.

Treat it like a new job.

As with any new position, making a good impression during your first 90 days is important, says Alyson Federico, a career coach at Korn Ferry Advance. “No matter how familiar you already are with the team or your new manager, don’t make assumptions that you know what’s going on or what you’re supposed to do,” she says.

Remember that your relationship with these colleagues will evolve. Ask questions to understand expectations about deliverables and responsibilities, how the team communicates, and how you fit into the group, Federico says. Make sure you have a clear sense of how your new team defines success.

Determine the reassignment’s length.

“Is this an open-ended shift, or has it been presented as a short-term assignment with some expectation of other opportunities down the road?” Royal says.

Ask your manager whether there will be a probationary period. Determine how much grace you will get before you’re expected to be a full contributor. Ask if there’s an onboarding process to help you get up to speed.

Stay optimistic.

Your new role and new department might provide an opportunity to build additional skills for your résumé and provide future career options. “You might stumble into something you’re really good at that you were previously unaware of, or perhaps land on a team you really enjoy working with, or discover a new career interest,” says Tiffinee Swanson , a Korn Ferry Advance career coach.

Remind yourself that even though your old role was eliminated, your company decided to keep you. That is a strong signal that your organization values you and your work, Royal says.

Consider the role’s fit.

Even if the role seems to be a poor fit for your skills, you might consider staying if you can see a career path within the company where the fit might be better, Royal says.

Give it some time, experts say. However, if it continues to be a struggle, it’s OK to leave, especially if you have another job offer, you’re offered a severance package, or you’re burned out and don’t have energy to make a change to a reassigned role.

“The best insurance against job loss, or ending up in a position you don’t like, is consistent networking, keeping your résumé and LinkedIn profile up-to-date, and staying abreast of trends in your industry,” says Val Olson , a career coach at Korn Ferry Advance. 

For more expert career advice, connect with a career coach at  Korn Ferry Advance .

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Summary of Reassignment

This summary of reassignment covers the following topics:

• Learning About Reassignment
• Definition of Reassignment
• The Agency's Right to Reassign
• Reassignment Without Regard to RIF Retention Standing
• Separation After Declining Geographic Reassignment
• Qualifications and Reassignment
• Relocation Expense Allowances
• Additional Information from the Agency
• Additional Information from OPM

1. Learning About Reassignment

The reassignment regulations give an agency extensive flexibility in reassigning an employee to a different position.

This summary covers the procedures in the reassignment regulations. With this summary, employees, managers, union representatives, and others will have an overview of both the agency's and employees' rights in a reassignment situation.

The appropriate human resource office (HRO) in the agency can provide additional information on specific questions relating to reassignment policies, options, and entitlements.

2. Definition of Reassignment

The regulations published in section 335.102 of title 5, Code of Federal Regulations (5 CFR 335.102) cover reassignment of competitive service employees, while the regulations published in section 302.102(a) (5 CFR 302.102(a)) cover reassignment of excepted service employees.

Section 5 C.F.R. 210.102(b)(12) of the regulations defines reassignment as:

". . . a change of an employee, while serving continuously within the same agency, from one position to another without promotion or demotion."

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3. The Agency's Right to Reassign

An agency may reassign an employee when:

The agency has a legitimate organizational reason for the reassignment; and

The vacant position is at the same grade, or rate of pay (i.e., if the movement is between pay systems such as from a General Schedule position to a Federal Wage System position), as the employee's present position.

The agency's right to direct reassignment includes the right to reassign an employee from a special rate position to a non-special rate position at the same grade, or to a position with less promotion potential than the present position. (Reassignment to a position with more promotion potential than the present position requires competition under the agency's merit staffing plan.) The position to which the agency reassigns an employee may be located in the same or a different geographic area (e.g., reassignment from Houston to Washington, DC).

4. Reassignment Without Regard to RIF Retention Standing

An agency may reassign an employee without regard to the employee's reduction in force retention standing, including an employee's veterans' preference status. A reassignment to a vacant position at the same grade is not a reduction in force action even if the agency abolishes the employee's former position

At its option, an agency may adopt a policy to select employees for reassignment on the basis of considerations such as retention standing, total service with the agency, length of time in a position or in the organization, etc. Again at its option, an agency may canvass its employees to determine whether an individual employee would prefer reassignment to a specific location, a new organization, and/or to a position with different duties and responsibilities.

5. Separation After Declining Geographic Reassignment

The agency must use the 5 CFR part 752 adverse action regulations when separating an employee who declines a directed reassignment to a position in a different geographic area.

An employee who is removed by adverse action for declining geographic relocation is potentially eligible for most of the benefits that are available to a displaced employee separated by reduction in force (e.g., intra- and interagency hiring priority, severance pay, discontinued service retirement, etc.).

An employee who declines reassignment to a position in the same geographic area as the present position (e.g., from an Atlanta position to a different Atlanta position) is not eligible for any career transition assistance or other benefits.

6. Qualifications and Reassignment

The agency's basic right to reassign an employee is based, in part, on the agency's determination that the employee is qualified for the position to which the employee will be reassigned.

An agency may also reassign an employee to a position if the agency modifies or waives qualifications for the vacant position, consistent with OPM's requirements for these actions.

7. Relocation Expense Allowances

An employee is generally eligible for relocation expense allowances for a directed reassignment that requires relocation to a different geographic area

The General Services Administration (GSA) publishes its Federal Travel Regulation (FTR) in 41 CFR subpart F. The complete FTR and other relocation-related information are available on GSA's website at  www.gsa.gov .

8. Additional Information from the Agency

The agency's human resources office (HRO) can provide both employees and managers with additional information on OPM's reassignment regulations. The HRO can also provide information on potential benefits, such as eligibility for:

• Career transition assistance
• Separation incentives (if available)
• Rehiring selection priority
• Severance pay
• Unemployment compensation
• Relocation allowances.

9. Additional Information from OPM

OPM provides additional restructuring information on the OPM website at  www.opm.gov .

What Is Employee Reassignment?

Reassignment vs promotion, what are the benefits of employee reassignment.

• Reduce hiring. When the employee’s skills, work ethic and reputation align with company values , they make a good candidate for reassignment, reducing the need to hire new employees .
• Retain high-quality employees. Reassignment allows the company to keep exceptional employees even if their current job is no longer needed within the company.
• Reduce cost. A reassignment saves the company money and time because the company does not need to retrain or go through the onboarding process with a new employee.
• Morale booster. Reassigning an employee can send the message that the company cares and wants to invest time in their human capital.

Reasons to Reassign an Employee

• Misaligned employee. This can happen when job responsibilities do not or no longer align with the current job description of the employee.
• Alternative position. If the company is eliminating a position, the company may reassign the employee to retain them.
• Sometimes employees can no longer perform the essential functions of their current position without accommodations . The reassignment could accommodate their change in performance capacity.
• This barrier may be formed when a leave of absence prevents the employer from holding a position for the entire leave period without incurring undue hardships.
• If location creates a work-related barrier that affects employee access or commute, a reassignment may be a great solution.

How to Manage Employee Reassignment

Step 1: meet with the supervisor, business executive and/or hr manager, step 2: meet with the employee, step 3: address issues with hr or the manager, step 4: communicate details.

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How to Write a Resignation Letter

At one point or another in your career it is likely that you will make a job change. This could happen for a number of reasons, and letting your employer know of your resignation can be a source of stress. But, following proper etiquette while crafting your letter of resignation will help you leave your job as amicably as possible.

The goal of the letter of resignation is not just to let the employer know of your intentions to leave, but to also show professionalism and to hopefully keep a cordial relationship with your soon-to-be previous employer. While there may be unforeseen situations that require an immediate resignation, it's good practice to give your employer at least a two weeks’ notice as this allows them to prepare for your departure. This consideration offers them time to prepare the job search for your replacement as well as help reassigning any of your responsibilities that will need done while your role is vacant. It also gives you time to wrap up any of your projects or responsibilities that need completed.

If you are looking for a starting point for your own resignation letter, a sample is located in the Handshake Resource Library. 

A resignation letter will contain these 6 parts:

The manner at which you address the person (s) are up to your familiarity / relationship with that person (s).

Examples: Dear Mr. Gray, (formal). Dear Denise, (informal), Dear team, (addressing a group). Etc.

Your intention to leave  and date of last day

Clearly announce your departure and give them a specific date on which your resignation is effective.

Reasons for your departure

Keep this brief. Try to maintain a professional tone and try not to make things too personal.

A thank you

Show your gratitude for the opportunity and the skills you were able to hone during your time. This will help maintain a strong relationship with the organization.

An offer to help with the transition

The job change process is a lot on both sides. The organization is losing a person, leaving a gap in responsibilities and knowledge. Assisting your organization prior to your exit keeps the relationship professional and positive.

Your contact information in closing

A resignation letter should  not contain:, oversharing why you are leaving.

Keep your resignation brief. Oversharing might cause you to make negative comments.

Negative remarks

The objective is to leave amicably so keep things light and positive. Sharing negative remarks will not demonstrate mutual respect and may erode your relationship with the employer.

"Work takes on new meaning when you feel you're pointed in the right direction. Otherwise, it's just a job, and life is too short for that." - Tim Cook

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25+ Resignation Letter Samples to Use in 2024 [With Template]

Home Blog others 25+ Resignation Letter Samples to Use in 2024 [With Template]

Have you ever faced the need to resign from your job? Whether it's prompted by an enticing promotion elsewhere or simply a longing for a change, drafting a resignation letter and deciding on the notice period are very important stages in the process. Resigning from a job can be a significant decision, often accompanied by various emotions and considerations. Whether it's driven by career advancement opportunities, dissatisfaction with the current role, or a desire for a lifestyle change, the process of resigning involves several essential steps.

Feeling daunted by the task? Fear not! Drafting a resignation letter is a formal way to communicate your decision to leave the position to your employer. In this blog post, I will aim to explore the various types of resignation letters, providing insights into different formats and approaches. By understanding the options available and considering their own situation, you can navigate the resignation process more effectively and confidently. 

What is a resignation letter?

A resignation letter is a formal communication, either in document or email format, that notifies your employer of your intention to leave your current position. It is customary to send this letter at least two weeks before your planned departure date. Even if you're dissatisfied with your job, it's considered courteous to provide a resignation letter, allowing your employer sufficient time to find a replacement. Crafting a polite and professional resignation letter demonstrates professionalism and helps maintain positive relationships with your employer and colleagues. This gesture can enhance the likelihood of receiving favorable references and recommendations for future opportunities. While resigning from a job can be a significant step, it's also an opportunity for personal and professional growth. Consider enrolling in courses such as KnowledgeHut computer courses to enhance your skills and increase your career opportunities.

The importance of well-crafted resignation letters

Well-crafted resignation letters play a crucial role in professional settings by serving as formal notifications to employers regarding an employee's decision to leave their position. These letters are more than just a formality; they facilitate a smooth transition by providing employers with advance notice to arrange for replacements and manage workload distribution. As you navigate your career transition, consider taking advantage of Programming free courses to enhance your skill set and stay competitive in the job market.

Beyond their practical function, resignation letters also convey professionalism and courtesy. They leave a positive impact on employers and colleagues alike, showcasing the departing employee's respect for the organization and their commitment to handling their departure with dignity. It also showcases the departing employee's appreciation for their time with the company and their willingness to depart on amicable terms, which can be invaluable for networking and professional reputation. Overall, a thoughtfully crafted resignation letter leaves a lasting impression that can benefit the departing employee in their future endeavors by showcasing their professionalism and integrity. 

Top 27 Resignation Letter Samples

1. simple resignation letter sample.

A simple and straightforward resignation letter is beneficial in effectively communicating one's decision to resign from a position. Below is a PDF link of a simple resignation letter sample for your reference:

Download Here! Simple Resignation Letter sample

2. Standard Resignation Letter

It's never wise to sever ties abruptly with your current employer. While you may not wish to meet your soon-to-be former boss in person, maintaining professionalism is crucial in the unpredictable world of work. Therefore, opt for a generic yet courteous approach when crafting your resignation letter. Below is a PDF link to a standard resignation letter sample for your reference:

Download Here! Standard Resignation Letter Sample

3. Retirement Resignation Letter

This form of resignation letter is written by an employee who intends to declare their retirement from employment. Below is a PDF link of a retirement resignation letter sample for your reference:

Download Here! Retirement Resignation Letter

4. Resignation letter Sample for career advancement

Career advancement resignation letter enables the employee to inform their employer of their decision to resign because they have secured a new job or career opportunity. It proves useful when the employee lands their dream job or is leaving for a position offering a promotion.

Below is a PDF link of a resignation letter sample for better opportunity:

Download Here! Resignation letter Sample for career advancement

5. Resignation letter Sample for pursuing a new role with a shorter commute

This form of resignation letter enables employees to notify their employers of their resignation due to longer commutation to workplace. It proves advantageous when the employee lands their ideal job or is departing for a position that includes a promotion. Below is a PDF link of a resignation letter sample with reason being pursuing a new role with a shorter commute:

Download Here! Resignation letter Sample for pursuing a new role

6. Resignation letter Sample when giving advance notice

Employee resignation letter with advance notice is useful for ensuring a smooth transition and maintaining positive relationships with colleagues and employers. Below is a PDF link of a resignation letter with 2 week notice sample for your reference:

Download Here! Resignation letter Sample when giving advance notice

7. Resignation letter Sample for a role that is not a good fit

When an employee believes that the role is not well-suited for them, this resignation letter can be helpful. Below is a PDF link of a sample resignation email for a role that is not a good fit for your reference:

Download Here! Resignation letter Sample for a role that is not a good fit

8. Additional Gratitude

An appreciative resignation letter is typically crafted to express gratitude and acknowledgment for the opportunities and experiences gained during one's tenure with the company. Below is a PDF link to a sample professional resignation letter with additional gratitude for your reference:

Download Here! Additional Gratitude

9. Positive Reflection

A resignation letter with a positive reflection is written to express appreciation for the valuable experiences gained and to maintain positive relationships with colleagues and employers. Below is a PDF link of a resignation letter sample format with positive reflection for your reference:

Download Here! Positive Reflection

10. A Helping Hand

A helping hand job/voluntary job resignation letter typically expresses gratitude for the support and assistance received during one's employment tenure while also notifying the employer of the decision to resign from the position. Below is a PDF link to a resignation letter sample for your reference:

Download Here! A Helping Hand

11. Resignation letter for personal reasons

This type of resignation letter is used to tell the employer that the employee is leaving the job based on personal and/or family reasons. Below is a PDF of a resignation letter sample for personal reasons:

Download Here! Resignation letter for personal reasons

12. Emergency Exit

An emergency Exit resignation letter is suitable for an employee seeking to depart from their job with immediate effect. Below is a PDF link to a resignation letter sample template of an emergency exit letter for your reference:

Download Here! Emergency Exit

13. Leaving Tomorrow

This resignation letter is crafted by an employee who needs to resign within a day. Below is a PDF link of a resignation letter sample format for someone leaving tomorrow for your reference:

Download Here! Leaving Tomorrow

14. Shortening Your Temporary Work or Contract Work

This resignation letter is written by someone who wants to shorten their temporary work or contract work. Below is a PDF template of a resignation letter shortening temporary work for your reference: 

Download Here! Shortening Your Temporary Work

15. Providing a Reason, Entering Entrepreneurship

When preparing to embark on an entrepreneurial journey and start your own business, the resignation letter you write to your employer is a critical step in the process. Below is a PDF link of a resignation letter sample for starting your own business for your reference:

Download Here! Providing a Reason, Entering Entrepreneurship

16. Resignation withdrawal Sample

A resignation withdrawal letter is typically written to formally retract a previously submitted resignation and indicate the intention to remain in the current position. Below is a PDF template of a resignation withdrawal letter for your reference:

Download Here! Resignation withdrawal Sample

17. Resignation acceptance Sample

A resignation acceptance letter is usually drafted by the employer to acknowledge receipt of the employee's resignation and confirm the acceptance of their decision to leave the company. Below is a PDF template of a resignation acceptance letter for your reference:

Download Here! Resignation acceptance Sample

18. Resignation Letter – Changes within the Company

This letter is written by an employee seeking to resign due to recent changes within the company or organization. Below is a PDF link of the resignation letter sample due to changes in the company for your reference:

Download Here! Resignation Letter – Changes within the Company

19. Resignation Letter – Further Studies

This resignation letter is typically crafted by an employee who is returning to school and needs to inform their employer about their decision to resign. It's commonly written by someone in their first job. Below is a PDF link of the resignation letter sample template for further studies for your reference:

20. Resignation Letter – Relocation

This resignation letter is drafted by an employee who is moving to a new location and intends to notify their employer about their resignation. Below is a PDF link of the resignation letter sample format for your reference:

Download Here! Resignation Letter – Relocation

21. Resignation Letter – Career Change

A career change resignation letter is drafted by an employee to notify their employer of their decision to resign from their position due to a career change. Below is a PDF link of the resignation letter sample format for a career change for your reference:

Download here! Resignation Letter – Career Change

22. Resignation Letter – Maternity Leave

This resignation letter is drafted to notify the employer that an employee is taking maternity leave and will not be able to continue in her current role. Below is a PDF template of the resignation letter for maternity leave for your reference:

Download Here! Resignation Letter – Maternity Leave

23. Resignation Letter – Profile Switch

A profile switch resignation letter is usually written when an employee is transitioning to a different role within the same company or organization. The resignation date indicated in the resignation letter signifies the formal resignation from the current job duties, while the acceptance date of the new job duties should also be included in the formal resignation letter. Below is a PDF template of the resignation letter for the job profile switch for your reference:

Download Here! Resignation Letter – Profile Switch

24. Resignation Letter – Rude

The reason someone drafts a rude resignation letter may stem from feelings of frustration, dissatisfaction, or a desire to express grievances toward their employer or workplace. Below is a PDF template of a rude resignation letter for your reference:

Download Here! Resignation Letter – Rude

25. Resignation Letter - with Regret

This resignation letter sample conveys Regret regarding the decision to depart from the company. It maintains a high level of politeness and is suitable for any situation. When you're prepared to resign from your current role, and you feel a sense of Regret about it, recognizing that it's the right decision can be particularly challenging. This realization is a natural part of everyone's career journey at some point.

Below is a PDF template of the resignation letter with Regret for your reference:

26. Resignation Letter – Example for Freelancer

A freelancer resignation letter is typically crafted by an independent contractor to formally terminate their contractual agreement or working relationship with a client or company. Below is a PDF template of the Freelancer resignation letter for your reference:

Download Here! Resignation Letter – Example for Freelancer

27. Resignation Letter – Part-Time/Temporary Job

A temporary/part-time job resignation letter is typically drafted by an employee who wishes to formally resign from their temporary or part-time position, providing notice to their employer and outlining their last working day. Below is a PDF template of Part Time/Temporary Job resignation letter for your reference:

Download Here! Resignation Letter – Part-Time/Temporary Job

In conclusion, resignation letters are a vital aspect of the professional departure process. Beyond simply informing of departure, they are an opportunity for individuals to express gratitude for the experiences gained, acknowledge the support received, and convey good wishes for the future of the company. Crafting a well-written resignation letter demonstrates professionalism, courtesy, and respect for the organization and colleagues. Whether due to career advancement, personal reasons, or other circumstances, resigning from a job is a significant decision that should be approached thoughtfully and with consideration for all parties involved. By following established etiquette and guidelines, individuals can leave their current roles on a positive note, maintaining valuable professional relationships and setting the stage for future success.

Frequently Asked Questions

A resignation letter should include the employee's name, position, date of resignation, notice period, reason for leaving (optional), appreciation for the opportunity, and willingness to assist with the transition.

The standard notice period for a resignation is typically two weeks, but it can vary depending on company policy, employment contract, or industry standards.

The subject line in a resignation letter should be clear and concise, such as "Resignation Letter - [Your Name]" or "Notice of Resignation."

After submitting a resignation letter, it's important to maintain professionalism, fulfill any remaining responsibilities, assist with the transition, and prepare for the next steps in your career.

The appropriate tone for a resignation letter is professional, courteous, and respectful. It should convey gratitude for the opportunities provided and maintain a positive relationship with the employer, even if the reason for leaving is negative.

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