speech to text meeting minutes

Introducing Meeting GenAI✨

Never miss a detail with AI Meeting notes

Condense a 1 hour meeting into 30 seconds

Skip the tedious task of composing action item emails

Automate workflows to increase productivity for your team.

Speech to Text - Voice Typing & Transcription

Take notes with your voice for free, or automatically transcribe audio & video recordings. secure, accurate & blazing fast..

~ Proudly serving millions of users since 2015 ~

I need to >

Dictate Notes

Start taking notes, on our online voice-enabled notepad right away, for free.

Transcribe Recordings

Automatically transcribe (as well as summarize & translate) audios & videos. Upload files from your device or link to an online resource (Drive, YouTube, TikTok or other). Export to text, docx, video subtitles & more.

Speechnotes is a reliable and secure web-based speech-to-text tool that enables you to quickly and accurately transcribe your audio and video recordings, as well as dictate your notes instead of typing, saving you time and effort. With features like voice commands for punctuation and formatting, automatic capitalization, and easy import/export options, Speechnotes provides an efficient and user-friendly dictation and transcription experience. Proudly serving millions of users since 2015, Speechnotes is the go-to tool for anyone who needs fast, accurate & private transcription. Our Portfolio of Complementary Speech-To-Text Tools Includes:

Voice typing - Chrome extension

Dictate instead of typing on any form & text-box across the web. Including on Gmail, and more.

Transcription API & webhooks

Speechnotes' API enables you to send us files via standard POST requests, and get the transcription results sent directly to your server.

Zapier integration

Combine the power of automatic transcriptions with Zapier's automatic processes. Serverless & codeless automation! Connect with your CRM, phone calls, Docs, email & more.

Android Speechnotes app

Speechnotes' notepad for Android, for notes taking on your mobile, battle tested with more than 5Million downloads. Rated 4.3+ ⭐

iOS TextHear app

TextHear for iOS, works great on iPhones, iPads & Macs. Designed specifically to help people with hearing impairment participate in conversations. Please note, this is a sister app - so it has its own pricing plan.

Audio & video converting tools

Tools developed for fast - batch conversions of audio files from one type to another and extracting audio only from videos for minimizing uploads.

Our Sister Apps for Text-To-Speech & Live Captioning

Complementary to Speechnotes

Reads out loud texts, files & web pages

Reads out loud texts, PDFs, e-books & websites for free

Speechlogger

Live Captioning & Translation

Live captions & translations for online meetings, webinars, and conferences.

Need Human Transcription? We Can Offer a 10% Discount Coupon

We do not provide human transcription services ourselves, but, we partnered with a UK company that does. Learn more on human transcription and the 10% discount .

Dictation Notepad

Start taking notes with your voice for free

Speech to Text online notepad. Professional, accurate & free speech recognizing text editor. Distraction-free, fast, easy to use web app for dictation & typing.

Speechnotes is a powerful speech-enabled online notepad, designed to empower your ideas by implementing a clean & efficient design, so you can focus on your thoughts. We strive to provide the best online dictation tool by engaging cutting-edge speech-recognition technology for the most accurate results technology can achieve today, together with incorporating built-in tools (automatic or manual) to increase users' efficiency, productivity and comfort. Works entirely online in your Chrome browser. No download, no install and even no registration needed, so you can start working right away.

Speechnotes is especially designed to provide you a distraction-free environment. Every note, starts with a new clear white paper, so to stimulate your mind with a clean fresh start. All other elements but the text itself are out of sight by fading out, so you can concentrate on the most important part - your own creativity. In addition to that, speaking instead of typing, enables you to think and speak it out fluently, uninterrupted, which again encourages creative, clear thinking. Fonts and colors all over the app were designed to be sharp and have excellent legibility characteristics.

Example use cases

• Voice typing
• Writing notes, thoughts
• Medical forms - dictate
• Transcribers (listen and dictate)

Transcription Service

Start transcribing

Fast turnaround - results within minutes. Includes timestamps, auto punctuation and subtitles at unbeatable price. Protects your privacy: no human in the loop, and (unlike many other vendors) we do NOT keep your audio. Pay per use, no recurring payments. Upload your files or transcribe directly from Google Drive, YouTube or any other online source. Simple. No download or install. Just send us the file and get the results in minutes.

• Transcribe interviews
• Captions for Youtubes & movies
• Auto-transcribe phone calls or voice messages
• Students - transcribe lectures
• Podcasters - enlarge your audience by turning your podcasts into textual content
• Text-index entire audio archives

Key Advantages

Speechnotes is powered by the leading most accurate speech recognition AI engines by Google & Microsoft. We always check - and make sure we still use the best. Accuracy in English is very good and can easily reach 95% accuracy for good quality dictation or recording.

Lightweight & fast

Both Speechnotes dictation & transcription are lightweight-online no install, work out of the box anywhere you are. Dictation works in real time. Transcription will get you results in a matter of minutes.

Super Private & Secure!

Super private - no human handles, sees or listens to your recordings! In addition, we take great measures to protect your privacy. For example, for transcribing your recordings - we pay Google's speech to text engines extra - just so they do not keep your audio for their own research purposes.

Health advantages

Typing may result in different types of Computer Related Repetitive Strain Injuries (RSI). Voice typing is one of the main recommended ways to minimize these risks, as it enables you to sit back comfortably, freeing your arms, hands, shoulders and back altogether.

Saves you time

Need to transcribe a recording? If it's an hour long, transcribing it yourself will take you about 6! hours of work. If you send it to a transcriber - you will get it back in days! Upload it to Speechnotes - it will take you less than a minute, and you will get the results in about 20 minutes to your email.

Saves you money

Speechnotes dictation notepad is completely free - with ads - or a small fee to get it ad-free. Speechnotes transcription is only $0.1/minute, which is X10 times cheaper than a human transcriber! We offer the best deal on the market - whether it's the free dictation notepad ot the pay-as-you-go transcription service.

Dictation - Free

• Online dictation notepad
• Voice typing Chrome extension

Dictation - Premium

• Premium online dictation notepad
• Premium voice typing Chrome extension
• Support from the development team

Transcription

$0.1 /minute.

• Pay as you go - no subscription
• Audio & video recordings
• Speaker diarization in English
• Generate captions .srt files
• REST API, webhooks & Zapier integration

Compare plans

Privacy policy.

We at Speechnotes, Speechlogger, TextHear, Speechkeys value your privacy, and that's why we do not store anything you say or type or in fact any other data about you - unless it is solely needed for the purpose of your operation. We don't share it with 3rd parties, other than Google / Microsoft for the speech-to-text engine.

Privacy - how are the recordings and results handled?

- transcription service.

Our transcription service is probably the most private and secure transcription service available.

• HIPAA compliant.
• No human in the loop. No passing your recording between PCs, emails, employees, etc.
• Secure encrypted communications (https) with and between our servers.
• Recordings are automatically deleted from our servers as soon as the transcription is done.
• Our contract with Google / Microsoft (our speech engines providers) prohibits them from keeping any audio or results.
• Transcription results are securely kept on our secure database. Only you have access to them - only if you sign in (or provide your secret credentials through the API)
• You may choose to delete the transcription results - once you do - no copy remains on our servers.

- Dictation notepad & extension

For dictation, the recording & recognition - is delegated to and done by the browser (Chrome / Edge) or operating system (Android). So, we never even have access to the recorded audio, and Edge's / Chrome's / Android's (depending the one you use) privacy policy apply here.

The results of the dictation are saved locally on your machine - via the browser's / app's local storage. It never gets to our servers. So, as long as your device is private - your notes are private.

Payments method privacy

The whole payments process is delegated to PayPal / Stripe / Google Pay / Play Store / App Store and secured by these providers. We never receive any of your credit card information.

More generic notes regarding our site, cookies, analytics, ads, etc.

• We may use Google Analytics on our site - which is a generic tool to track usage statistics.
• We use cookies - which means we save data on your browser to send to our servers when needed. This is used for instance to sign you in, and then keep you signed in.
• For the dictation tool - we use your browser's local storage to store your notes, so you can access them later.
• Non premium dictation tool serves ads by Google. Users may opt out of personalized advertising by visiting Ads Settings . Alternatively, users can opt out of a third-party vendor's use of cookies for personalized advertising by visiting https://youradchoices.com/
• In case you would like to upload files to Google Drive directly from Speechnotes - we'll ask for your permission to do so. We will use that permission for that purpose only - syncing your speech-notes to your Google Drive, per your request.

Transcribing Meeting Minutes

Transform Your Meetings with our Accurate and Reliable Transcribing Meeting Minutes Service

Effortlessly transcribe meeting minutes with the power of Voice Scribe Ai!

Voice recognition.

• Amazing AI-generated transcripts generated by the worlds best speech recognition system
• Up to 99% accurate
• As low as 5-minute turnaround time
• Highly reliable service. We are here 24/7 for you.
• Super Scalable. We can transcribe as little or as much as you need.

Why Businesses & Individuals Love Voice Scribe Ai?

Service & reliability, great accuracy, great pricing, big or small, we’ve got a solution for you., how it works. it’s easy.

Sign Up For Our Service By Going To Our Contact Page

Upload Your Files To Our Secure System

We’ll give you a secure folder to send us your files or you can use our app or call in system

Receive Your File

Voice Scribe will send you an alert when your file is complete.

Some Of Our Amazing Success Stories

Various ways voice scribe can help you, we have many great products to turn voice into text, dictation & transcription.

$.50 Per Minute

• Let an expert transcribe your audio or video
• 99% accurate
• Fast turnaround

Start Free Trial

Automated Transcription

$0.05 Per Minute

Subtitles & Closed Captioning

$0.50 Per Minute For Human Generated

$0.10 Per Minute For AI Generated

• Amazing Human or AI Translated on-screen subtitles for videos
• As low as 5-minute turnaround time for AI or 48-hour turnaround time for Human
• 30 global languages
• FCC and ADA compliant

Automated Translation

$0.10 per minute

• Amazing AI Translated audio or video
• As low as 5-minute turnaround time for AI

Live Captions For Zoom & Virtual Meetings

$20/month Per User

• Our speech recognition engine is unrivalled in accuracy,
• Captions in real-time
• Unlimited usage per user

Dictation App With Speech Recognition

$30/Month Per User

• *Unlimited usage per user
• Add Human Transcription

Why Voice Scribe Ai Is The Best Fit For You.

• Transcribe meeting minutes accurately and efficiently using advanced speech recognition technology.
• Our software is designed to accurately capture and transcribe all speech, including multiple speakers and different accents.
• We offer a flexible and affordable solution that can be tailored to meet the specific needs of your business.
• Our team of experts is dedicated to providing top-notch customer support, ensuring you get the most out of our transcription services.
• We deliver transcribed meeting minutes quickly and securely, so you can focus on what matters most – your business.
• Our advanced technology is capable of transcribing meetings in real-time, making it easy for you to review and share important information with your colleagues.
• We provide a reliable and accurate transcription service designed to help you save time and improve productivity.

Transcription Guidelines: We Use The Best State & Federal Guidelines

Easily Get The Results You Want Using Our Proven Methods

• Affordable pricing for transcribing meeting minutes with Voice Scribe Ai
• High-quality transcriptions for meeting minutes with accuracy and clarity
• Reduce the hassle and time spent on transcribing meeting minutes with Voice Scribe Ai
• Save money on hiring additional staff to transcribe meeting minutes with Voice Scribe Ai
• Customizable options for formatting and delivery of transcribed meeting minutes
• Expert team of transcription professionals ensures accuracy and timeliness
• Secure and confidential transcribing of all meeting minutes with Voice Scribe Ai
• Efficient and effective transcribing process with Voice Scribe Ai technology
• Satisfaction guaranteed with Voice Scribe Ai's transcribing of meeting minutes

Tech & Security Guidelines: We Use The Best State & Federal Guidelines

Reasons To Go With Voice Scribe Ai…

• WHY VOICE SCRIBE AI IS THE FUTURE OF TRANSCRIBING MEETING MINUTES
• THE AMAZING BENEFITS OF USING VOICE SCRIBE AI FOR MEETING TRANSCRIPTION
• HOW VOICE SCRIBE AI MAKES TRANSCRIBING MEETING MINUTES EFFORTLESS
• THE ADVANTAGES OF VOICE SCRIBE AI IN REDUCING ERRORS WHILE TRANSCRIBING MEETING MINUTES
• TOP REASONS WHY YOU SHOULD CHOOSE VOICE SCRIBE AI FOR TRANSCRIBING MEETING MINUTES
• THE GAME-CHANGING BENEFITS OF VOICE SCRIBE AI FOR MEETING MINUTE TRANSCRIPTION
• AMAZING FEATURES OF VOICE SCRIBE AI THAT MAKES MEETING TRANSCRIPTION A BREEZE
• TRANSFORM YOUR MEETING MINUTE TRANSCRIPTION WITH VOICE SCRIBE AI

Everything you want out of a transcribing meeting minutes

“Revolutionize Your Meetings with Voice Scribe Ai“

Reliability

Captions faq, how will voicescribe.ai help me.

VoiceScribe.Ai can help you at keyword by transcribing meeting minutes with high accuracy and speed.

Why Is VoiceScribe.Ai The Best Speech Recognition & Ai Company?

VoiceScribe.Ai is the best speech recognition & AI company for keyword because we specialize in transcribing meeting minutes using the latest technologies.

Why Is Voice Scribe Ai better than the Competition?

VoiceScribe.Ai is better than the competition for keyword because our platform is designed specifically for transcribing meeting minutes, resulting in more accurate transcripts.

What Great Things Can I Expect From VoiceScribe.Ai?

You can expect great things from VoiceScribe.Ai for keyword, including accurate and timely transcriptions of your meeting minutes.

Tell Me About A Client Success Story At VoiceScribe.Ai

A client success story at VoiceScribe.Ai for keyword includes a company that was able to save time and increase productivity by using our platform for their meeting minutes transcription needs.

Why Should I Choose VoiceScribe.Ai?

You should choose VoiceScribe.Ai for keyword because we have a proven track record of delivering reliable and accurate meeting minutes transcriptions.

Tell Me Why VoiceScribe.Ai Has Such A Wonderful Reputation?

VoiceScribe.Ai has such a wonderful reputation for keyword because of our commitment to quality and customer satisfaction in transcribing meeting minutes.

Explain What you do?

At VoiceScribe.Ai, we specialize in transcribing meeting minutes using advanced speech recognition and AI technologies to provide you with the most accurate and efficient transcription service.

Leave a comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Amazing & Inexpensive A.I. Voice Solutions…

“*” indicates required fields

Automatically transcribe an interview, meeting or video

How it works?

Upload your audio, transcribe the speech automatically, review and edit the transcription, download the transcription.

Interview transcription for news and research

Transcription of meetings

Automatic video subtitling

Latest from blog.

Call Transcription

How to get and stay motivated, 10 tips for effective interview questions, 10 tips for creating content, translating videos to other languages, in the news.

Best meeting transcription software in 2024: And when NOT to use it 🎙️

Benefits, drawbacks, and comparison of apps to transcribe meetings and calls.

Fellow offers the most integrated AI Meeting Notes, summaries and action items so nothing gets missed.

There’s no question that we’re living in a golden age of audio transcription.

Speed and efficiency is why many leaders turn to meeting transcription software and apps to do their note-taking in meetings. Instead of taking meeting notes by hand, transcription offers a handy (and hands-free) alternative.

It’s an alluring value proposition: focus on the conversation and the people at the meeting, and let the AI take meeting notes for you. But how does meeting transcription work in reality? Is it really better than taking meeting notes by hand?

Should you consider purchasing a meeting transcription software for your organization ?

Speech-to-text technology for audio dictation is nothing short of impressive in this day and age, but there are some questions that can arise when it comes to the capability and practicality of these softwares. Can it handle poor quality audio, with multiple speakers who sometimes interrupt each other? What about the background noise: the sirens, the door closes, the chair scoots, and all the other extra noise you get in a meeting? Are these transcripts safe and secure?

For the research behind this article, we put the top five meeting transcription apps to the test, comparing features, pricing, and the quality of the transcription.

What are the top apps to record and transcibe meetings?

Based on rankings and reviews on G2, Capterra, and in the media, the top meeting transcription platforms are:

• Fireflies.ai

Some of these apps do more than simply transcribe meeting audio, which is why they can refer to themselves as “Conversation intelligence platforms”. Some can even do sales coaching while others, such as Fellow , focus on meeting productivity and getting the entire organization to be more efficient about meetings.

This is because transcribing calls isn’t a challenge that exists in a vacuum. A transcript serves as a record for everything that has been said, but on its own, it can lack formatting and the human element of context.

In that sense, the best ai transcription can't always fully replace meeting notes across the board. Transcripts are only as useful as the power behind the tools that generate them. For example, if a tool can generate a transcript from a meeting call, but that transcript isn't searchable, you may be stuck sifting through large amounts of text and content to find the key discussion points and decisions.

Reasons to transcribe a call or meeting can vary widely depending on individual needs and industry, but here are the most common reasons that people record and transcribe calls.

Top meeting transcription use cases and benefits

Spending less time in repetitive meetings.

Not wanting to spend too much time in meetings is a valid reason—when it comes to efficiency, time is everything. Interrupting your workflow and getting distracted can cost you hours of work and productivity. Taking meeting notes manually makes meetings take longer, and meetings with unclear outcomes are doomed to be repeated and have the same discussions twice. 

Some of these meeting transcription softwares even provide the option to send a bot in your place to transcribe the notes for you without you needing to attend the meeting.

Keeping a single source of truth 

When trying to solve the pain of operational record keeping, it’s helpful to have a single source of truth for all meetings while simultaneously ensuring that other teams across the organization are being efficient with their time and energy. Transcribed meetings mean teams can easily look back and grasp key discussions and decisions in one place.

Benefits for transcribing calls:

• Get clear and concise meeting outcomes
• Automate discussions, decisions, and action items
• Help onboard new team members with real meeting transcripts
• Enable some participants to skip the meeting altogether and catch up later
• Ability to fully engage and participate in the meeting instead of dividing your attention with note-taking
• Ensure everyone on the team stays accountable to their assigned actions

The 5 best best meeting transcription softwares

Fellow is the only all-in-one AI meeting management platform designed to support leaders and their teams in having fewer, shorter, better meetings with accurate meeting transcriptions.

Fellow's AI Meeting Copilot cangenerate meeting transcripts in 10 different languages. They are easily searchable so you can always review them and find exactly what you're looking for. To make them easy to consume, your AI Meeting Copilot automatically assigns chapters to different points in the conversation, and the transcript is always side-by-side with your meeting recording and summary in one place. The Fellow AI Meeting Copilot works with a variety of video conferencing platforms such as Zoom, Google Meet, and Microsoft Teams. 

What's more, it can automatically detect decisions and action items from the call, and clearly lays them out below the transcript for easy access. Its seamless integrations mean you can connect the action items generated from your meeting transcript into your existing productivity stack, so nothing falls through the cracks.

To ensure every meeting is secure, Fellow is proudly certified for Service Organization Controls (SOC2), which means that your data and information are continuously being protected.

{{blog-insert-ai-central="/blog-inserts"}}

Pricing: Subscriptions starting at $7 per user/month (billed annually). Free trial with your first 300 minutes of AI transcriptions being completely free. Learn more about Fellow’s pricing plans .

G2 Rating : 4.7/5

<div id="1"></div>

Gong is a sales-focused meeting transcription tool that describes itself as a Revenue Intelligence platform.

Gong’s AI analyzes the text from interactions across video calls, phone calls, emails, and even messages, applying advanced business intelligence algorithms to spot patterns and help sales teams win more deals. Instead of relying on opinions about what is working in your sales conversations, Gong promises analytics based on data (not guesswork).

Gong may transcribe meetings for you, but in terms of the value that is referenced in most of its reviews, fans rave about the “insights” and “tips and tricks”. 

Pricing: Available upon request

G2 Rating : 4.7/5

3. Chorus.ai

Similar to Gong, Chorus is heavily focused on sales applications with a Conversation Intelligence platform that helps quantify trends like feature requests and conversation topics.

Both transcription apps help sales teams in a very similar way, although Gong’s offering appears slightly more robust than what Chorus has to offer. Since Gong and Chorus need data to make suggestions, they are both ideal for much larger organizations.

Overall, both Gong and Chorus have a sophisticated product vision, and are mainly focused on a single part of the market: sales. Users cite imperfections in the transcripts created from both tools, but you don’t need to look at any of your meeting transcripts to get valuable insights.

Pricing : Free trial is available. Full pricing available by request

G2 Rating : 4.5/5

4. Otter.ai

Otter has been quickly making a name for itself as a fairly accurate and affordable meeting transcriber. In addition to transcription, Otter generates automated summaries and action items. The free plan will help you understand if Otter is for you, although its limitations make it challenging to use in the long run.

Otter works with the dominant video conferencing solutions Zoom and Google Meet, but also connects to other tools like Microsoft Teams and WebEx.

Pricing : Free plan available. Paid subscriptions start at $9.17 per user/per month (at time of writing)

G2 Rating : 4.2/5

5. Fireflies.ai

Fireflies is a conversation tracking platform that can automatically record, transcribe, and analyze calls and meetings.

With its Slack, CRM, and Zapier integrations, Fireflies makes it easy to get meeting transcript documents into the app where they really belong.

Fireflies free plan is a little bit less constrained than Otter's. It should give you a good sense of whether Fireflies is right for you.

Pricing : Free plan available. Paid subscription start at $10 per seat/month (billed annually)

G2 Rating : 4.8/5

Frequently asked questions about meeting transcription

How many words are in the transcript of a meeting.

One common complaint about meeting transcription is that the transcribed documents are too long to be helpful. A typical speaking pace is about 130 words per minute. Assuming a meeting is no different, the math works out as follows:

30 minutes * 130 words/minute = 3900 words in a 30-minute conversation

3900 words is only for a half-hour meeting. Go all the way to an hour, and you’re up to 7800 words. This sounds like a lot, but just how much text are we talking about in this transcript?

To put it in perspective, a one-hour meeting transcription, printed out, would amount to about 30 pages, assuming a standard-sized letter paper, double-spaced, using 12 pt font and 1” margins. At 7800 words, your hour-long meeting’s transcript takes about 26 minutes for the average reader to read through. It’s still a huge time investment.

This is why finding a tool that offers searchable transcripts, automated summaries based on your recordings, and transcript chapters is essential. Being able to easily identify the different sections of a meeting will prevent you from having to read the entire meeting transcript from top to bottom. For example, Fellow's AI meeting copilot can automatically detect when you change from one topic to another in your call, and will be able to identify that changeover as a chapter in your meeting transcript.

SUMMARY: Reviewing entire meeting transcriptions can be time consuming, so choose a meeting transcription software that has search, summaries, and chapters built in to its functionality to save you time.

Is zoom’s transcription any good.

Considering that Zoom itself offers transcription alongside its video conferencing, why isn’t it included in this roundup?

Zoom’s recording transcripts feature is available to users on a Pro, Business, Education, or Enterprise license with cloud recording and audio transcription enabled.

at the Business tier plan. This feature automatically transcribes your meeting recording and attaches the transcript as a file in a list of recorded sessions.

With its lack of AI to help with topic tracking or keyword analytics, Zoom’s offering appears less favorable versus more dedicated tools. 

If you’re already a Zoom subscriber on a plan with this feature, you might want to leverage a feature you already have, but if you’re thinking about doing a lot of transcribing, it’s probably better to let Zoom keep at what they’re best at — video and audio quality — and use a dedicated tool on top of that for more accurate transcription.

SUMMARY: Zoom’s transcription feature is only available on the more costly plans. There are more dedicated tools on the market that can provide a more robust solution for meeting transcription.

Can you use siri, alexa, google assistant or cortana to transcribe meetings.

With the prevalence of virtual assistants like Siri, Alexa, and Cortana on so many devices, it would be convenient to use their speech-to-text features to transcribe meetings too. 

Unfortunately, these tools are designed to transcribe much short bursts of speech, approximately less than a minute at a time. When dictating using Siri, you can easily watch the words on the page, stop and start when convenient, and fix mistakes as they occur.

Siri, Alexa, Google Assistant, and Cortana don’t transcribe accurately when there are multiple speakers or blips in audio quality. Plus, your phone is just as likely to go black and stop recording during the meeting because you’re not actively using it.

SUMMARY: If you’re considering using Siri, Alexa, Google Assistant, or Cortana to transcribe your meeting audio, there are more functional tools on the market designed to transcribe large volumes of speech.

What is the best meeting notes software.

Taking notes using Google Docs, or Evernote, or any other standard note-taking app has its pitfalls. The notes are easily disorganized, hard to share, and often — just like meeting transcripts — after a meeting, the notes are essentially never looked at again.

This problem is easily avoidable when using a software like Fellow .

Fellow is the only all-in-one AI meeting transcription and management software that helps your team build great meeting habits by collaborating on agendas, sharing meeting notes, and documenting action items. Whether in person or remote, Fellow helps your team have fewer, shorter, more effective meetings through real-time note taking, action item tracking, and an expert-approved meeting template library.

Here’s how Fellow makes every meeting worth showing up to:

• Collaborative agendas. Meetings are opportunities for collaboration and discussion. In Fellow, each meeting attendee has access to the meeting agenda to prepare in advance, take notes during the meeting in real time, and track action items. This collaborative approach transforms meetings into productive work sessions you’ll want to attend.
• One-on-ones. One-on-one meetings help leaders build trust with their direct reports. With Fellow, you have a dedicated space for these engaging conversations, so you can always remember what was discussed and build better relationships with your team.
• Action items. Visualize and prioritize your meeting action items, delegate tasks, and automate the follow-up. This helps keep the momentum going even after your meeting is over.
• Agenda templates . Keep all of your meetings running smoothly with pre-built templates. You don’t need to start from scratch - Discover Fellow's library of expert-approved meeting templates and choose any one to be applied directly to your next meeting note.
• Integrations. Connect Fellow to the tools you love to make your meeting, leadership, and productivity workflows better. Fellow integrates with Google Calendar, Microsoft Outlook, Zoom, Google Meet, Slack,Microsoft Teams, Jira, Asana, Zapier, Google Docs, WorkDay, BambooHR, and more!

SUMMARY: Instead of using only a meeting transcription app, try an all in one AI meeting management software like Fellow to centralize key decisions, action items, and more.

How does fellow compare to otter and fireflies.

Now that we understand how transcription is used in most businesses, let’s compare the various meeting transcription software alternatives and see how they rank up against each other.

In terms of AI functionality, each tool boasts AI powered transcription and summaries, an AI agenda builder, and a dedicated AI meeting assistant. However, Fellow outshines in the following areas: 

• Pre-meeting AI support for every event in your calendar, such as reminders and prompts to fill out the agenda in advance.
• Supports over 100 Integrations that connect to the tools in your favourite workflows, for example, CRMs, task management, or HRIS.
• Org-wide meeting guidelines to drive good meeting behaviour for your entire team, and in-meeting action items so everyone always know exactly who is doing what and by when, in every meeting.

Will transcribing my meetings solve my meeting problem?

While transcribing meetings is a powerful solution for keeping track of discussions and decisions, ultimately a transcribed bad meeting is still a bad meeting. There are however steps you can take to make them successful.

Shaping healthy meeting habits starts at the root of the source. This means ensuring that every event has a clear and collaborative agenda that participants can review and fill out before the meeting starts. When everyone comes to the meeting knowing what's going to be discussed and has an agenda to follow, your meetings will inevitably be shorter and more concise, and thus your meeting transcripts will be easier to consume.

What's more, there's no point in transcribing meetings if the calls themselves are inefficient. This can happen if the meetings are booked without a purpose, enough advance notice, or contain too many attendees. Meeting productivity software like Fellow connects to your calendar in order to prevent these meeting mishaps from happening altogether. It prompts attendees to add a purpose when creating an event, give enough notice to attendees so they can come to the meeting prepared, and keep the calls lean and efficient by keeping the mandatory attendee number to a maximum of 7.

“Every attendee over seven reduces the likelihood of making a good, quick, executable decision by 10%. Once you hit 16 or 17, your decision effectiveness is close to zero.” — Harvard Business Review ‍

SUMMARY: Transcribing your meetings only does half the job. Solve your meeting problem by promoting great meeting habits at scale with a solution like Fellow.

Meeting transcription software has transformed the landscape of note-taking and meeting management, and can open the door for an ultra-efficient and productive meeting workflow. Automating manual note-taking during meetings is alluring, but it's important to take effectiveness, suitability, and the capabilities of the transcription software into account according to the specific needs of your organization. The meeting transcription platform you choose should not only transcribe your meetings; it should also come with built in features meant to enhance meeting productivity and facilitate better collaboration for your team.

Remember: the best transcribing software is only effective if the meeting is effective, so make sure your meetings are being properly supported with the right software. Fellow helps ensure every meeting is crafted with cost and efficiency in mind, so you can get the most out of every meeting transcript.

Don't let unproductive meetings slow you down

See the impact of fewer, shorter meetings, increased accountability, and enhanced productivity with Fellow.

You might also like

12 notes apps that are better than Evernote in 2024 ⭐⭐⭐⭐⭐

Evernote is popular and full of features, but is it really the best for all people, in all circumstances?

6 Sample Meeting Agenda Examples [+Free Templates]

Meeting agenda templates to copy or download (Google Doc or Word Doc) — plus examples of how to use them.

5 Types of Meetings Worth Having (& How to Get Them Right) 🙌

Expert tips for running the most common types of meetings, including free sample agenda templates that you can copy or download.

Got something to contribute?

TurboScribe

Unlimited audio & video transcription, convert audio and video to accurate text in seconds..

Sign up with email address

Upload audio & video files

Powered by whisper.

#1 in speech to text accuracy

Welcome To Unlimited

Unlimited transcriptions, 10 hour uploads, audio & video support, download transcripts.

"...the simple , high-powered transcription service I've been waiting for."

#1 in Speech to Text Accuracy

98+ languages, built-in translation, speaker recognition, private & secure.

"I am very impressed with the speed and accuracy. Great product and love using it."

TurboScribe Free

Turboscribe unlimited, $10 / month.

I rarely leave testimonials, but this app 100% deserved one in my books. TurboScribe has been such a game-changer for me. I used to pick and choose what to transcribe due to time it took to upload BUT mostly due to cost. I'm transcribing all sorts of business interactions—meetings, calls, videos, you name it.

Since switching to TurboScribe - I transcribe everything without thinking . Large numbers of small files or several HUGE files it handles it. It saved me money, enabled me to offer more services and a TON of time. My once a year review is done, but I feel Turboscribe deserves is hands down.

I formerly had students transcribe audios (8 hrs. work for 1 hr. audio). Your program is literally saving me thousands of hours . The accuracy is actually better than when I had human help doing it. Yours is an incredibly useful piece of software.

We're using to transcribe medical reports with rare terms. Very impressed by the speed and quality.

I used this for one of my university assessments today and it's absolutely killer . Hope your business grows because it's excellent . We even had three different accents in our group and your service straight up nailed it.

Yesterday I stumbled upon ingenious tool: https://turboscribe.ai

Subtitles for videos in over 130 languages in super quality. So all my future videos will have at least English subtitles. And also some older videos.

For example, my #ChatGPT course is getting an upgrade where I'm adding English subtitles to all videos.

I've been searching for what seems like centuries, for a piece of transcription software that delivers with accuracy! TurboScribe IS THAT SOFTWARE.

Not only does it transcribe with amazing accuracy , it also filters out a ton of the unnecessary noise associated with pauses in audio. On top of that, it performs to perfection with the built in ChatGPT prompts (this was another area I was previously struggling with).

I used to farm out transcripts to be completed manually since I was unable to find an AI solution that met my needs. Less than 1 month into my subscription and I've done away with farming out transcriptions completely; it's much more cost effective and efficient to do them in house with TurboScribe. Keep up the great work!

Easily the best AI transcription service I've used. Intuitive, quick, and super helpful features for anyone with a high volume workload.

What is TurboScribe?

TurboScribe is an AI transcription service that provides unlimited audio and video transcription. TurboScribe converts audio and video files to text in 98+ languages with extremely high accuracy.

How much does it cost?

TurboScribe Unlimited costs $10/month (billed yearly) or $20/month (billed monthly).

Is TurboScribe really unlimited?

Yes! TurboScribe really is unlimited. There are no caps on overall usage. The only "rule" is you can't share your login/account with others.

Can I upload large files?

Yes! TurboScribe is built to handle massive uploads. Each uploaded file can be up to 10 hours long and 5GB in size. Unlimited members can upload up to 50 files at a time.

Is TurboScribe secure?

Yes. Your transcripts, uploaded files, and account information are encrypted and only you can access them. You can delete them at any time. We use Stripe to securely process payments and we don't store your credit card number.

For more information about security and privacy, check out our Security & Privacy FAQ .

Which audio / video formats do you support?

TurboScribe supports the vast majority of common audio and video formats, including MP3, M4A, MP4, MOV, AAC, WAV, OGG, OPUS, MPEG, WMA, WMV, AVI, FLAC, AIFF, ALAC, 3GP, MKV, WEBM, VOB, RMVB, MTS, TS, QuickTime, and DivX.

Can I export my transcript?

Yes! Transcripts can be downloaded in the following formats: PDF, DOCX, captions & subtitles (SRT/VTT), CSV, and TXT.

You can also export multiple files at the same time with Bulk Actions .

Which languages do you support?

TurboScribe converts speech to text in over 98 languages using the highest accuracy AI transcription technology.

Languages like English are the most accurate, typically with human levels of performance and strong recognition of specialized, domain-specific vocabulary. Voice to text accuracy varies by language. You'll get the best results in the following languages: English, Spanish, French, German, Italian, Portuguese, Dutch, Chinese, Japanese, Russian, Arabic, Hindi, Swedish, Norwegian, Danish, Polish, Turkish, Hebrew, Greek, Czech, Vietnamese, and Korean. You are encouraged to use the free tier to experiment.

What about accents, background noise, and poor audio quality?

While clean and clear audio produces the best results, TurboScribe generally does well with accents, background noise, and lower audio quality.

If you're transcribing files with very poor audio quality, TurboScribe has a built-in audio restoration tool. It can be enabled via the "Restore Audio" option (under "More Settings") when uploading files. This uses AI to remove background noise and enhance human speech. Audio restoration takes an extra 2-3 minutes per hour of audio/video.

Is speaker recognition free?

Yes! Speaker recognition is free! It can be enabled via the "Speaker Recognition" checkbox (under "More Settings") when uploading files. It will take an extra minute or two (per hour of audio) to create a transcript labeled with speakers.

Can I translate transcripts and subtitles to other languages?

Yes! You can translate transcripts or subtitles to 134+ languages. Click the "Translate" button when viewing any transcript to open the Translation Tool. Then select your desired language and file format to download a translated transcript or subtitles.

You can also transcribe audio or video files (in any language) directly to English by selecting "Transcribe to English" under "More Settings" when uploading files.

How much can I transcribe?

We don't have caps on overall usage and our systems are designed to enable you to convert at least 720 hours of audio or video to text per month.

That means you could use TurboScribe to transcribe your entire life (24 hours per day x 30 days per month = 720 hours, or 43,200 minutes)! As one customer said, "I transcribe everything without thinking."

If you're transcribing very high volumes (> 720 hours per month, or top 0.1% of usage), we wrote up a helpful guide to help you get the most out of TurboScribe.

How do I cancel my subscription?

You can cancel your subscription at any time by navigating to "Account Settings" and clicking "Manage Subscription". You'll have full access to TurboScribe through the end of the current billing period.

Who is behind TurboScribe?

I have more questions..

You can visit our Help and Support Center for answers to common questions about using TurboScribe.

You can also email [email protected] with any additional questions and I will get back to you ASAP.

" Scarily good . I transcribed hundreds of audio and video files in only a few minutes."

From The Blog

Getting Started with TurboScribe

A guide to transcribing your first file with TurboScribe, including features like language selection, speaker recognition, and downloading transcri...

Export Transcripts and Manage Files in Bulk

Export transcripts and manage multiple files at the same time. Learn more about TurboScribe's bulk management tools.

Security and Privacy: Frequently Asked Questions

Learn more about data privacy and security with TurboScribe.

"...wow, completely different game and great results. This is a solution I was waiting for."

Ready to start transcribing?

Get full access to...

The 6 Best Speech-to-Text Apps for Note-Taking

Speech-to-text apps are the best way to take notes on the go. They can also save you time. Here are some of the best ones to use.

Whether you're taking meeting minutes, interviewing someone, or researching for a project, speech-to-text apps are an excellent tool that saves time. Both students and professionals can benefit from using an app that provides speech-to-text functionality.

You can use some apps in the list below in your browser, or you can use them in an app on your phone. Depending on what you want to do with the transcribed notes, some apps may be more valuable than others. You can find the apps on Android and iOS, so your options aren't limited depending on your phone.

1. Dragon Anywhere

Dragon Anywhere provides you with dictation capabilities without any word limits. Suppose you've had bad experiences with talk-to-text apps transcribing your audio incorrectly. You don't have to worry about that with Dragon Anywhere since it has 99% accuracy with powerful voice formatting and editing.

You can use the Train Words feature to teach Dragon Anywhere how you speak. Once you have your audio transcribed, you can share your documents by email, Dropbox, and other apps. The app doesn't limit the length of your documents. You can easily adjust formatting, edit them quickly, and share them on the most common cloud-sharing platforms.

Dragon Anywhere allows you to add custom words for industry-specific terminology for better dictation accuracy. The platform has solid voice formatting and editing options, including selecting words and sentences for deletion or editing.

You can save time crafting emails and dictating your text. You can open your dictation files in Microsoft Word or save your dictation to Evernote as a new note. Furthermore, you can change between Dragon Anywhere and your desktop to complete documents. The app allows you to dictate on multiple mobile devices, as long as you log in to your accounts and synchronize all your customizations.

Download : Android | iOS (Free, in-app purchases)

Gboard is a platform that accurately converts audio to text with an API (application programming interface) powered by the best of Google's AI technology and research. You can access Gboard using Google Assistant, and the app transcribes your speech with accurate captions. You benefit from Google's advanced intense learning neural network algorithms in its automatic speech recognition.

You can test the app's Teach Speak-to-Text user interface to manage and create custom resources, such as standard industry terms and acronyms. One of Gboard's key features is its speech adaptation, which provides hints to improve your transcription accuracy of unique words or phrases. The feature uses classes to automatically convert spoken numbers into currencies, addresses, and years.

You can use Gboard to dictate emails, create Google Docs, and in any other app on your phone. You can transcribe video meetings to take meeting minutes. Gboard offers robust language support in over 125 languages and variations. If you're in a noisy room, the app's speech-to-text can handle the audio without needing any noise cancellation.

You can transcribe audio the app receives from the audio on your device's microphone, or you can upload pre-recorded audio from the cloud or your device. You may be interested in learning how to transcribe speech in real-time with Google Translate .

Download : Android | iOS (Free)

3. Speechnotes

Speechnotes is available as a mobile app and a web service. The online version of the platform works in your Chrome browser, so you don't have to download any programs—the company endeavors to provide the best online dictation tool. The app's creators designed it to provide an environment without distractions. The app simulates a blank sheet of white paper to spark your mind.

The app is free, and the creators claim that the accuracy is comparable to Dragon Anywhere. If you're looking for an app that allows you to use voice control other apps, Speechnotes isn't the app you're looking for, and the app is strictly a dictation app.

Features of Speechnotes include Autosave, which saves the document in real time when you make changes, so you don't have to interrupt yourself. You can save your transcription in Google Drive or download it as a document to your computer to email or print your note.

Data from Speechnotes shows that speaking instead of typing allows you to think and talk it out uninterrupted, which supports creative thinking, which is good for content creators. If you have a podcast, you might be interested in what Descript is and how you use it .

Download : Android (Free, in-app purchases)

4. Transkriptor

Transkriptor can convert audio recorded on your device or audio you've uploaded in minutes. When your transcription is ready, you get a notification on your phone, if you allow it, and receive an email.

You can transcribe interviews, video content, meetings, podcasts, and phone calls. You can save time and money using a transcription app to convert audio to text. Before talk-to-text apps, you had to hire someone to listen to audio and make notes, and now you can take advantage of the technology advancements.

Regardless of your profession, if you need to make notes, you can benefit from using Transkriptor. Whether you're a journalist, academic researcher, student, or lawyer, as long as you have to take notes, you can use the app to improve your efficiency.

You can download the text in various formats, such as SRT, TXT, or Microsoft Word, to share the text with others. To make your videos more accessible, you can create subtitles when you convert your event recordings to text. You might be interested in working with closed captions and transcriptions in Adobe Premiere .

Braina is another dictation application with speech recognition software that converts your voice into text on any website or software. For example, you can dictate in Microsoft Word or Notepad. The platform supports over 100 languages, including Japanese, Chinese, Russian, Portuguese, Italian, French, Spanish, Hindi, German, and English. The app is easy, fast, and accurate, helping you be more productive.

Braina is an app you can use to control your computer. You can customize your voice commands and replies to automatically launch any software, open a website, or trigger keyboard macros utilizing the app to interact with your computer via Wi-Fi from anywhere in your home.

The app goes beyond the functionality of Siri and Cortana, providing you with a powerful office productivity tool. Braina is the result of solid research the creators did in the artificial intelligence industry. Like a human brain, the app is a digital assistant that can think, understand, and learn from experience.

Otter can take notes, record meetings, and generate text that you can share. If staff need to miss meetings to meet deadlines, you can record meetings and share notes to keep members in the loop.

You can capture all your important meetings and conversations, whether they take place in person or virtually. Otter assistant integrates with Google Meet, Zoom, and Microsoft Teams. You can save the transcriptions in a secure, central, and accessible place.

Otter allows you to customize the app's vocabulary, including names and acronyms. It doesn't matter where you are; you can record and transcribe conversations in person, on your phone, or via video.

Otter for business allows you to connect with your Google or Microsoft Calendar and automatically schedule your Otter assistant to join Google Meet, Zoom, or Microsoft Teams meetings. You can pay more attention to the discussion when you know the app is recording it, and it notes everything participants say. You may be interested in learning about the best tools for transcribing video meetings to shareable documents ​​​​​.

Are You Ready to Increase Your Efficiency?

Once you find a talk-to-text app that works for you, you can take advantage of the functionality to save time on minute-taking and researching topics. Some apps allow you to control your laptop or desktop computer from your phone, as long as you connect your device to your Wi-Fi network.

You can try different apps to see which one you feel more comfortable with. Depending on what you want to use the app to achieve, you can find an app that you can use to take notes, write emails, and write documents.

Transcribe your recordings

Note:  This feature is currently available in Word for the web and Word for Windows.

The transcribe feature converts speech to a text transcript with each speaker individually separated. After your conversation, interview, or meeting, you can revisit parts of the recording by playing back the timestamped audio and edit the transcription to make corrections. You can save the full transcript as a Word document or insert snippets of it into existing documents.

You can transcribe speech in two ways: 

Record directly in Word

Upload an audio file

Record in word.

You can record directly in Word while taking notes in the canvas and then transcribe the recording.  Word transcribes in the background as you record; you won't see text on the page as you would when dictating. You'll see the transcript after you save and transcribe the recording.

Make sure you’re signed into Microsoft 365, using the new Microsoft Edge or Chrome.

Go to  Home  >  Dictate  > Transcribe .

If it’s your first time to transcribe, give the browser permission to use your mic. There might be a dialog that pops up in the browser or you may have to go to the browser settings. 

Be careful to set the correct microphone input on your device, otherwise results may be disappointing. For example, if your computer's microphone input is set to your headset mic based on the last time you used it, it won't work well for picking up an in-person meeting.

If you want to record and transcribe a virtual call, don't use your headset. That way, the recording can pick up the sound coming out of your device.

Wait for the pause icon to be outlined in blue and the timestamp to start incrementing to let you know that recording has begun.

Start talking or begin a conversation with another person. Speak clearly.

Leave the Transcribe pane open while recording.

When finished, select Save and transcribe now  to save your recording to OneDrive and start the transcription process.

Transcription may take a while depending on your internet speed. Keep the Transcribe  pane open while the transcription is being made. Feel free to do other work or switch browser tabs or applications and come back later.

Note:  The recordings will be stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

You can upload a pre-recorded audio file and then transcribe the recording. 

Make sure you’re signed into  Microsoft 365, using the new Microsoft Edge or Chrome.

Go to  Home  >  Dictate dropdown > Transcribe .

Choose an audio file from the file picker. Transcribe currently supports .wav, .mp4, .m4a, .mp3 formats. 

Transcription may take a while depending on your internet speed, up to about the length of the audio file. Be sure to keep the Transcribe  pane open while the transcription is happening, but feel free to do other work or switch browser tabs or applications and come back later.

Note:  Recordings are stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

Note:  Users with a Microsoft 365 subscription can transcribe a maximum of 300 minutes of uploaded audio per month.

Interact with the transcript

Your transcript is associated with the document it’s attached to until you remove it. If you close and reopen the pane or close and reopen the document, the transcript remains saved with the document.

You can interact with the transcript in a few different ways.

Access the audio file

Play back the audio

Use the controls at the top of the Transcribe pane to play back your audio. The relevant transcript section highlights as it plays.

Select the timestamp of any transcript section to play that portion of audio.

Change the playback speed up to 2x .

Relabel a speaker or edit a section

The transcription service identifies and separates different speakers and labels them "Speaker 1," "Speaker 2," etc. You can edit the speaker label and change all occurrences of it to something else. You can also edit the content of a section to correct any issues in transcription.

In the Transcribe pane, hover over a section you want to edit.

Add a transcript to the document

Unlike Dictate, Transcribe doesn't automatically add the audio to the document. Instead, from the Transcribe pane, you can add the entire transcript, or specific sections of it, to the document.

To delete the transcript or create a new one, select New transcription . You can only store one transcript per document; if you create a new transcript for the document, the current transcript will be deleted. However, any transcript sections you've added to the document remain in the document, but not in the Transcribe pane.

Rename a recorded audio file  

You can rename an audio file that has been recorded.

Go to the Transcribed Files folder in OneDrive, or at the top of the Transcribe pane, click the name of the recording. When the audio player interface appears, close it to return to the Transcribed Files folder.

Note:  TheTranscribed Files folder looks different depending on whether your OneDrive account is for a business or personal.

Close the Transcribe pane in Word and then reopen it to see the name update.

Share the transcript and recording

You can share the transcript with someone in two ways:

Select  Add all to document  to add the entire transcript to your document, then share the Word document as usual. The transcript will appear as regular text in the document and there will be a hyperlink to the audio file in the document.

Share the Word document as usual. The recipient can open the  Transcribe  pane to interact with the transcript. To protect your privacy, playback of the audio file is by default not available in the  Transcribe  pane for anyone that you share the Word document with.

You can also share the transcript and enable playback of the audio file in the Transcribe  pane:

On your version of the Word document, click the filename at the top of the  Transcribe  pane to go to where the audio file is saved in OneDrive.

The Transcribed Files folder in OneDrive opens.

Find your recording, then select Actions > Share   and add the email address of the person you want to share the recording with.

Share the Word document as usual.

The person that you shared both the Word document and audio file with will be able to open the Word document, open the  Transcribe  pane, and interact with both the transcript and audio file.

System requirements and language availability 

System requirements are:

Transcribe only works on the new Microsoft Edge and Chrome.

Transcribe requires an Internet connection.

Transcribe experience works with 80+ locales:

Arabic (Bahrain), modern standard

Arabic (Egypt)

Arabic (Iraq)

Arabic (Jordan)

Arabic (Kuwait)

Arabic (Lebanon)

Arabic (Oman)

Arabic (Qatar)

Arabic (Saudi Arabia)

Arabic (Syria)

Arabic (United Arab Emirates)

Bulgarian (Bulgaria)

Chinese (Cantonese, Traditional)

Chinese (Mandarin, Simplified)

Chinese (Taiwanese Mandarin)

Croatian (Croatia)

Czech (Czech Republic)

Danish (Denmark)

Dutch (Netherlands)

English (Australia)

English (Canada)

English (Hong Kong SAR)

English (India)

English (Ireland)

English (New Zealand)

English (Philippines)

English (Singapore)

English (South Africa)

English (United Kingdom)

English (United States)

Estonian (Estonia)

Finnish (Finland)

French (Canada)

French (France)

German (Germany)

Greek (Greece)

Gujarati (Indian)

Hindi (India)

Hungarian (Hungary)

Irish (Ireland)

Italian (Italy)

Japanese (Japan)

Korean (Korea)

Latvian (Latvia)

Lithuanian (Lithuania)

Maltese (Malta)

Marathi (India)

Norwegian (Bokmål, Norway)

Polish (Poland)

Portuguese (Brazil)

Portuguese (Portugal)

Romanian (Romania)

Russian (Russia)

Slovak (Slovakia)

Slovenian (Slovenia)

Spanish (Argentina)

Spanish (Bolivia)

Spanish (Chile)

Spanish (Colombia)

Spanish (Costa Rica)

Spanish (Cuba)

Spanish (Dominican Republic)

Spanish (Ecuador)

Spanish (El Salvador)

Spanish (Guatemala)

Spanish (Honduras)

Spanish (Mexico)

Spanish (Nicaragua)

Spanish (Panama)

Spanish (Paraguay)

Spanish (Peru)

Spanish (Puerto Rico)

Spanish (Spain)

Spanish (Uruguay)

Spanish (USA)

Spanish (Venezuela)

Swedish (Sweden)

Tamil (India)

Telugu (India)

Thai (Thailand)

Turkish (Turkey)

Note:  This feature is currently available only on the Windows platform in OneNote for Microsoft 365.

Voice and Ink are a powerful combination. Together for the first time in Office, transcription and ink  makes it easier than ever to take notes, focus on what’s important, and review your content later. With transcription on, you can record what you hear. You’re free to annotate, write notes, or highlight what’s important. When you’re ready to review, your ink will play back in lockstep with the recording. You can easily jump to a specific moment by tapping on any annotation to recall more context. 

Note:  Transcribe is not available for GCC/GCC-H/DoD customers.

You can transcribe speech in two ways:  

Record directly in OneNote.

Upload an audio file.

Note:  When you play back the audio, you can see the ink strokes that you made during the recording.

Record in OneNote

You can record directly in OneNote while taking notes in the canvas and then transcribe the recording.  OneNote transcribes in the background as you record; you won't see text on the page as you would when dictating. You'll see the transcript after you save and transcribe the recording. The ink strokes you make while recording it will be captured and replayed. 

Make sure you’re signed into Microsoft 365 and using the latest version on OneNote. 

Be careful to set the correct microphone input on your device for the best result. For example, if your computer's microphone input is set to your headset mic based on the last time you used it, it won't work well for picking up an in-person meeting.

If you want to record and transcribe a virtual call, don't use your headset. That way, the recording can pick up the sound coming out of your device.

If it’s your first-time transcribing, give the OneNote app permission to use your mic:  How to set up and test microphones in Windows (microsoft.com) .

Tip:  When the pause icon is outlined in purple and the timestamp starts to change, the recording has started and you can speak, have a conversation, or record a lecture. Speak clearly or make sure the incoming audio is clear.

Note:  The recordings are stored in the Transcribed Files folder on OneDrive. You can delete them there. Learn more about privacy at Microsoft.

You can upload a pre-recorded audio file and then transcribe the recording. Make sure you’re signed into Microsoft 365 and using the latest version on OneNote. 

Choose an audio file from the file picker. Transcribe currently supports .wav, .mp4, .m4a, .mp3 formats.

Transcription may take a while depending on your internet speed, up to the length of the audio file. Be certain to keep the Transcribe pane open while the transcription is happening, but feel free to do other work, switch browser tabs or applications, and come back later.

You can delete stored recordings in the Transcribed Files folder on OneDrive.  Learn more about privacy at Microsoft.

Use Ink while recording

Note:  Inking strokes made during the paused state replay at the same time.

Interact with the transcript 

Your transcript is associated with the OneNote page it’s attached to, until you remove it from that document. If you close and reopen the pane or the document, the transcript remains saved with the document. 

You can interact with the transcript these different ways. 

Access the audio file 

Play back the audio 

Use the controls at the top of the  Transcribe  pane to play back your audio. The relevant transcript section highlights as it plays. 

Relabel a speaker or edit a section 

The transcription service identifies and separates different speakers and labels them "Speaker 1," "Speaker 2," etc. You can edit the speaker label and change all occurrences of it to something else. You can also edit the content of a section to correct any issues in transcription. 

Add a transcript to the document 

Unlike Dictate, Transcribe doesn't automatically add audio to the document. Instead, from the Transcribe pane, you can add the entire transcript, or specific sections of it, to the document. 

Note:  You can only store one transcript per document; if you create a new transcript for the document, the current transcript will be deleted. However, any transcript sections you've added to the document remain in the document, but not in the Transcribe pane. 

Rename a recorded audio file 

You can rename an audio file that has been recorded. 

Go to the   Transcribed Files   folder in OneDrive, or at the top of the  Transcribe   pane. Select the name of the recording.  When the audio player interface appears, close it to return to the Transcribed Files folder.

Close the Transcribe pane in OneNote and then reopen it to see the name update.

Note:   The Transcribed Files folder looks different depending on whether your OneDrive account is for a business or personal. 

Share the transcript and recording

Select the  Add all to document  button to add the entire transcript to your OneNote page, then share the OneNote page as usual. The transcript displays as regular text in the page with a hyperlink to the audio file in the document.

Share the OneNote page as usual. The recipient can open the  Transcribe  pane to interact with the transcript. To protect your privacy, playback of the audio file is, by default, not available in the  Transcribe  pane for anyone that you share the OneNote page with.

On your version of the OneNote page, click the filename at the top of the  Transcribe  pane to go to where the audio file is saved in OneDrive.

Also share the OneNote page as usual.

The person that you shared both the OneNote page and the audio file with will be able to open the OneNote page, open the  Transcribe  pane, and interact with both the transcript and audio file.

Transcribe + Ink only works on version 2211 Build 16.0.15819.20000 or later.

Transcribe + Ink requires an Internet connection.

Transcribe + Ink experience works with 80+ locales:

Spanish (Puerto Rico)  

Troubleshooting 

Can't find the Transcribe button 

If you can't see the button to start Transcription, make sure you're signed in with an active Microsoft 365 subscription. 

Switch accounts 

Note:  If you see the message “Switch account to transcribe on this notebook”, you need to switch your active account to the identity that has the required edit permissions. This message displays when you try to transcribe a page of the notebook where you don’t have the edit permission.  

Select the user profile currently displayed on the top right corner.

Select the user profile that has edit permissions for that page.  

About Transcribe

Transcribe is one of the Office Intelligent Services, bringing the power of the cloud to Office apps to help save you time and produce better results.

Your audio files are sent to Microsoft and used only to provide you with this service. When the transcription is done your audio and transcription results are not stored by our service.  For more information see  Connected Experiences in Office.

Need more help?

Want more options.

Explore subscription benefits, browse training courses, learn how to secure your device, and more.

Microsoft 365 subscription benefits

Microsoft 365 training

Microsoft security

Accessibility center

Communities help you ask and answer questions, give feedback, and hear from experts with rich knowledge.

Ask the Microsoft Community

Microsoft Tech Community

Windows Insiders

Microsoft 365 Insiders

Was this information helpful?

Thank you for your feedback.

AI co-pilot for better meetings

Power up your meetings with Colibri AI & ChatGPT. Automate note-taking. Get AI meeting summaries. Have an intelligent co-pilot to help your team succeed in every conversation.

AI meeting summaries

Say goodbye to manual notes. Let Colibri AI record, transcribe, and summarize your meetings. Get an AI-generated summary and next steps after every conversation to quickly review and share what is important and actionable.

Keep your meetings on track

Use Colibri’s pre-built call templates or create your own agendas from scratch to run effective meetings. When an agenda item is mentioned, Colibri identifies it and automatically checks it off.

Search. Review. Share.

Colibri stores call recordings, transcripts, and meeting summaries in a searchable call library, so you can quickly find, review and share your conversations with teammates.

Unlock conversation insights

Colibri’s AI analyzes every conversation and presents the data in an easy-to-read dashboard. Find out who’s performing best and who needs help. Identify trending topics, such as main competitors, common customer objections, pain points, and more. All without ever having to listen to call recordings.

Guide salespeople on every call

Sales Copilot shows salespeople what to say in real time, right when a customer asks a challenging question, shares a concern, or mentions a competitor. Empower your team with the knowledge they need to tackle every conversation with confidence.

Works with your existing workflow

Whether you want to automatically share meeting summaries in Slack, log your calls in Salesforce, or use Colibri directly in Zoom, we have integrations with these tools.

Colibri advantage

Best-in-class accuracy.

Our speech-to-text engine was built using advanced machine learning models to ensure the most accurate transcription. It consistently outperforms alternative solutions.

Real-time AI

Unlike traditional conversation intelligence tools, Colibri transcribes calls in real time and can provide just-in-time assistance and coaching to sales and customer service representatives during a meeting.

Generative AI

Unleash the power of generative AI with Colibri. Work faster by summarizing your meetings and identifying next steps in seconds. Create better content — let Colibri AI help you compose perfect battle cards for your sales team.

Record any meeting, anywhere

Use Colibri to automatically record, transcribe, and summarize any type of meeting: phone calls and video conferences, on any platform.

Find the right Colibri for your needs

Sales copilot.

Reduce admin work by automating sales notes and CRM updates. Help reps follow your playbook with real-time AI guidance. Make better decisions using conversation insights.

AI Notetaker

Use Colibri to automatically record, transcribe, and summarize any type of meeting: phone calls and video conferences, internal and external.

Colibri Legal

Use Colibri’s live transcription service for depositions and court reporting. Colibri Legal provides rough drafts in real time and final transcripts by professional legal transcriptionists within 24 hours.

Get the App for Zoom

The Colibri app works right in Zoom, so you can use all Colibri features without leaving the Zoom meeting.

Record from Chrome

Record and transcribe meetings in any app directly from your Chrome browser. It’s quick and easy to start. No need to install anything.

Get started with Colibri today

How to Transcribe Meeting Minutes

Rev › Blog › Transcription Blog › How to Transcribe Meeting Minutes

If you’ve ever attended a meeting for school or work, you know how essential meeting notes are. Unfortunately, people rarely volunteer to take notes. Getting accurate meeting minutes can be difficult, and it’s hard to listen and note-take at the same time.

Transcription is a much better method of documenting what happens in meetings. With the right transcription tool, you can get every detail of your meeting. Even fill in those who couldn’t attend.

Here’s the best method to record and transcribe the meetings in your life. You may be surprised at how this tip for recording meeting minutes can save time, too!

Step One: Record the meeting

Before you can get an accurate transcription, you must provide a quality audio or video file. There are many tools available to get this file for you. You may already be using one to connect meeting attendees virtually. They include Zoom, Microsoft Teams, and Skype. iPhone or Android phone apps can easily record your voice, as well.

Be sure to test your audio quality before the meeting starts. Will the majority of the speakers be in the room with you? Use a multi-directional microphone that can capture all the voices clearly. Spend a few minutes before the meeting begins to troubleshoot any audio issues. Remember, the quality of your audio recording determines how accurate your final text to speech file will be.

Whether the meeting is virtual or not, get everyone’s permission to record before you begin. Let them know when the meeting is officially in progress.

Step Two: Create an audio recording file

After recording, you will end up with an audio file, video file, or both file types. While you could play back these files and transcribe them on your own, this is very time-consuming. Your time is probably better spent doing other things, so outsourcing the transcription services is highly recommended.

Step Three: Create the Transcription file

For easy automated transcription with up to 80% accuracy, consider the Rev AI transcription tool. Rev accepts most file formats, allowing you to easily upload the file directly to the checkout page. You can also paste in the direct link to your file location. (Just be sure the link is public!)

If your meeting has many people talking, possibly even over one another, a human transcriptionist will likely work better. AI offers this, too, with up to 99% accuracy. Human transcription creates a better product for meetings with varying volume levels and heavy accents or dialects, as well.

Choose your transcription type, checkout, and be done! Create meeting notes in minutes, impressing your boss or students and making sure you don’t miss a word of the meeting. From there, creating action items — while the meeting is fresh in your mind — is recommended.

Transcription files stay stored in your Rev account, so you can download or share them, as needed. You’ll never have to worry about losing notes (or taking poor ones) again.

Everybody’s Favorite Speech-to-Text Blog

We combine AI and a huge community of freelancers to make speech-to-text greatness every day. Wanna hear more about it?

Convert speech (meeting, presentation, conversation) to text in minutes.

95% average accuracy

Files and transcripts are encrypted

Converted in minutes

30 minutes of free transcription included , then only 3€ per hour .

Easier done than said

Import or record an audio

The conversion takes seconds

Edit and export your text

Customer Reviews

" Thank you for this transcription service which is great and saves me a lot of time! "

" I've tried several transcription software but this one is simpler, faster for a ridiculous price! I highly recommend. "

" Vook.ai saves me a ton of work for my studies. I even recommended it to colleagues for transcriptions. "

Speaker identification

Speakers are identified and indicated

From your browser, on any device

As .pdf, .docx, .html or .srt or copy-paste

6 Supported Languages

Translate your text to any language.

Powered par

The world's most accurate and nuanced machine translation

Useful links

Audio transcription in public administration

Automatically transcribe minutes of meetings and committees with gospeech.

Speech-to-text of sessions and meetings

Report generation fast and comfortable

Your advantages for faster meeting minutes with GoSpeech

• Faster availability of your content for reporting
• Searchable recordings and session archives
• Reliable and high-quality transcription
• Data security and protection on German servers

Areas of application

In just a few steps to the finished transcript:, 1. upload recordings, 2. automatic voice recognition, 3. online editing, save time and have your sessions automatically transcribed. take advantage of the opportunity to test gospeech for free now, are you interested in an in-house solution for public administration.

Of course, GoSpeech can also be installed on your own servers (on-premises) in a data-protected manner. Talk to us and get customized solutions from our transcription software for your company.

Request a quote

Do you give us feedback?

How to Transcribe Meeting Minutes

Saving time and effort with Notta, starting from today!

The way we conduct meetings in the business world has experienced significant change in the past few years. With the sheer amount of companies transitioning to online structures, meetings have also shifted, and instead of face-to-face conversation, it’s often times webcam to webcam. One positive effect of this change is that it’s now easier than ever to transcribe meeting minutes, as online meeting transcription software has made it possible to automatically detect and transcribe each speaker on common platforms like Zoom, Microsoft Teams, and Google Meet.

Taking a log of meeting minutes has always been a great way to keep everyone on board, and it’s even required in some companies to keep track of exchanges, so today I’ll be diving into some of the most effortless ways to transcribe meeting minutes online and keep your team flowing smoothly.

Best Meeting Minutes Transcription Software

Traditionally, meeting minutes have been recorded using logs that signify each speaker, agenda or items, and any important notes for the meetings. Nowadays, there is a multitude of online meeting transcription software that automates this process. I’ve explored many of these tools, and as such I’ll be providing a little insight into which works best to transcribe meeting minutes.

Notta is an online transcription tool that integrates with several meeting software through the use of Notta Bot . Simply invite Notta Bot to your call, and once your meeting is concluded you’ll find a completed transcription of the conversation in the Notta dashboard, with each unique speaker signified.

Notta has a Free plan that offers 120 minutes per month, which is definitely nice, and you can upgrade to 1,800 minutes for just $9 monthly.

Otter is an online meeting summary tool that allows for 10 30-minute conversations a month for free, or 1,200 minutes for $8.33 a month. Similar to other transcription tools, Otter uses an assistant tool called OtterPilot to join meetings and capture audio, notes, and generate summaries.  

How to Transcribe Meeting Minutes with Notta

Notta’s integration with meeting platforms, including Zoom, Google Meet, and Microsoft Teams, makes it possible to transcribe meeting minutes in just a few simple steps.

1. Prepare for the meeting

Familiarize yourself with the meeting agenda and any relevant documents or materials. Set up recording and transcription tools or devices, such as a computer, a good microphone, and a reliable meeting assistant like Notta. Create a free account and log in on the Notta website to access the Notta dashboard.

2. Join and record the meeting in high-quality

Be present at the meeting and actively listen to the discussions. Start recording the meeting using a dedicated voice recorder , a smartphone app, or any other reliable recording device. Ensure that the audio quality is clear and free from excessive background noise. Learn about how to improve the audio quality of recording .

2.1 For online meetings

You can select the “ Join Live Meeting ” option and paste the meeting invitation link (Zoom, Microsoft Teams, and Google Meet). Click “ Transcribe Now ” and Notta will send Notta Bot to record and transcribe the meeting in real-time.

2.2 For in-person meetings

Choose the right transcription languages. Click the “ Record an Audio ” option on Notta. Notta will start to record and live transcribe any conversations captured in the environment.

3. Review and transcribe the meeting minutes

After recording, listen to the recorded meeting audio carefully and wait for Notta to transcribe all the spoken content into written text.

3.1 Transcribe the meeting with Notta in real-time

Once Notta Bot joins the meeting it will instantly begin to record and transcribe the conversation. If Notta Bot hasn’t appeared, you may need to ask the meeting owner to give permission to the AI into the call. Once you’re finished with the call you’ll be able to find the completed transcription on the Notta dashboard.

3.2 Transcribe the meeting with pre-recorded audio

Upload the audio/video file you wish to transcribe. Notta supports various audio and video formats, including MP3, WAV, M4A, MP4, MOV, and more.

My favorite thing about using Notta is that it’s accessible at the touch of a button, and it’s a really great way to keep a team on track. Once the software transcribes your meeting in full, it’s easy to highlight and save key points made during a meeting.

4. Edit and summarize the transcription

Click on your completed transcription on the Notta dashboard to access the transcription for editing. Edit any grammatical errors, typos, or unclear passages to ensure a professional and polished document. You can also summarize the transcription with Notta AI summary to generate a short summary of your meeting with action items .

5. Review and share your meeting minutes with your team

Review the transcribed meeting minutes for accuracy, clarity, and coherence. Pay attention to formatting, headings, and consistent use of terminology in your final meeting minutes.

The transcripts can be exported in a variety of formats including TXT, DOCX, SRT, or PDF, which definitely makes it easy to keep everything documented in your company’s records. You can also generate unique share links for each transcription with the ‘ Share ’ button.

6. Store and archive meeting minutes

Save a copy of the approved meeting minutes in a secure location for future reference and archiving. Maintain a consistent file-naming convention and folder structure for easy retrieval. After the meeting, monitor progress on follow-up actions and provide updates as necessary.

Rely on the premier meeting minutes platform- Notta to automatically generate clear, shareable transcripts, facilitating comprehensive record-keeping. This allows you to capture every action item while focusing on your meetings, with no manual typing required.

How to Transcribe Meeting Minutes with Otter

Otter syncs with your Google or Microsoft calendar to automatically join and transcribe meetings. Setting it all up takes just a few steps:

1. Setup the Otter Assistant

Create an account and log in to Otter’s website. From there, click on the ‘Connect’ button on the right side of your home feed and sign in to allow Otter to access your Google or Microsoft calendar. To instantly have Otter Assistant join a meeting, simply paste the meeting link in the top right of the screen.

2. Manage your Assistant Settings

Go to your Account Settings > Meetings tab. From here you can adjust when you would like Otter Assistant to join your meetings, as you can modify it to auto-join every meeting, auto-share notes, and allow other meeting participants to access the notes.

3. View and edit transcriptions

Once you adjust your settings to how you’d like, Otter Assistant will begin auto-joining your meetings according to your calendar. Otter will automatically capture and transcribe your meetings and make summaries, which can be viewed, edited, and shared on your home feed.

I like that Otter allows you to adjust when you’d like it to join meetings and that it can be done automatically. For this reason, I think it works great as a low-maintenance solution for transcribing meeting minutes.

Comparing Meeting Minutes Transcription Software

Faq about transcribing meeting minutes, 1. what is the difference between meeting minutes and transcription.

Meeting minutes are a narrowed-down version of a transcription, as it’s a brief summary of the discussions and decisions made during a meeting. This typically includes key points made during the meeting, action items, and decisions made. A transcription , on the other hand, is a full verbatim recording of a conversation, which captures every word. While meeting minutes are good for summarizing a meeting, a transcription can be helpful if you need a more detailed record for legal or documenting purposes.

2. What are the three types of meeting minutes?

There are three main types of meeting minutes: action, discussion, and verbatim. Action minutes focus on the decisions made and the action items assigned during the meeting. Discussion minutes provide a summary of the discussion and topics covered during the meeting. Verbatim minutes, also known as transcript minutes, provide a word-for-word account of everything that was said during the meeting.

3. What is the best way to structure meeting minutes?

There are a few things you’ll want to include in any meeting minutes log. You’ll always want to include a list of team members and guests. Follow this with a summary of the discussion and decisions made, including any ‘ action items ’ and assignments, and any important notes about the meeting. Keeping the minutes organized and easy to read will make them a useful tool for coworkers and anyone who needs to refer to them in the future.

4. How can meeting minutes software save time?

Meeting minutes software can save time by automating the process of recording and organizing meeting minutes. This eliminates the need for manual note-taking and formatting, which can be very time-consuming. Additionally, many meeting transcription software offers convenient features like templates, editing tools, and efficient options for sharing and exporting notes.

5. How do meeting minutes help run a business?

Meeting minutes help run a business by providing an official record of decisions, actions, and discussions made during meetings. They help to ensure that everyone is on the same page and working towards the same goals. Meeting minutes also serve as a reference point for future meetings, helping to track progress and ensure everyone stays on the same page.

With Notta, you can easily generate meeting minutes, turning spoken content into written records with 98.86% accuracy. Stay organized and capture every key detail in your meetings.

Key Takeaways

As businesses transition to online structures for meetings, online meeting transcription software has made it easier than ever to transcribe meeting minutes automatically. Meeting minutes serve as a great way to keep everyone on board, keep track of exchanges, and help businesses make better decisions.

There are several meeting transcription software options available, such as Notta and Otter, which automate the process of recording and organizing meeting minutes, making it easier to create, share, and finalize minutes efficiently. I’ve personally used each of these tools, and would highly suggest incorporating software to record and transcribe meeting minutes into your daily workflow.

Chrome Extension

Help Center

vs Otter.ai

vs Fireflies.ai

vs Happy Scribe

vs Sonix.ai

Integrations

Microsoft Teams

Google Meet

Google Drive

Audio to Text Converter

Video to Text Converter

Online Video Converter

Online Audio Converter

Online Vocal Remover

YouTube Video Summarizer

The Best Meeting Minutes Transcription Software: An Independent Test and Review

This blog is reader-supported. When you purchase something through an affiliate link on this site, I may earn some coffee money. Thanks! Learn more .

Read our review guidelines .

My goodness, this article has been a mammoth job to put together. But I think you’ll be interested in the results of my tests.

I was approached by the people at Reason8 to try their meeting transcription software, and together we decided the best test would be to do a market comparison and review similar tools. So we did.

Reason8 were kind enough to pay for my time to do this piece of work, but all opinions are my own.

Executive Summary

I tested Reason8, Voicera and Otter.ai. They all have pros and cons depending on how you want to use them. I wouldn’t rely on any of them alone to create ‘real’ meeting minutes so expect to edit your document afterwards whichever one you choose.

I now have a paid plan with Otter.ai and it meets my needs.

I am a pen-and-paper girl.

It has probably been only the last year that I have started taking minutes of meetings directly into a laptop during the meeting, and that is only when I am not chairing the meeting. I don’t think you can chair and type minutes at the same time.

So generally, when I am chairing a meeting, I take notes by hand and type them up after the meeting.

But: that is a huge waste of time, and I’ve been called out on it by readers and colleagues before. Surely there has to be a better way?

Enter Meeting Minutes Transcription Software

When I started my career and acquired my habits, there wasn’t an alternative. But — ta da! — tech has moved on so much that now there are tools that transcribe your meetings for you. Regardless of the type of project meeting you are in, most sessions need some kind of record.

Press record on the app, and the software listens, transcribes and then gives you the meeting minutes draft. Genius!

But how well do they really work? Is it just as much effort to edit than it would be to start from scratch? I wanted to find out.

I looked for software that did in-person transcription of meetings i.e. where all participants are in the room.

And settled on reviewing these three:

All these work on Android and iOS, and most only support English language at the moment. Reason8 does support other languages, but works best for American English at this time.

Reason8 Overview

I tested Android version 0.1.6.

Reason8 is award-winning software for recording in-person meetings. Each participant in the room needs the app on their phone. There is no desktop version. Here’s how it works.

• One participant presses ‘Host meeting’ in the app.
• A meeting ID number is displayed.
• Other participants press ‘Join’ and type this meeting ID number when prompted.
• The phones stay on the desk near their owners.
• Someone presses ‘Start’ to kick the recording off when you are ready to begin.
• The recording happens in the background.
• When the meeting is over, stop the recording.
• The recording is accessible via the website.

Get the app in the iOS App Store or the Android version in the Play Store. There is a free plan, which will be enough for you to get started.

You can’t see the transcript appear on the screens as you speak. Instead, the app works its magic behind the scenes and knits together the recordings from each device to give you the best quality transcript.

Whether you’re trying to capture what happened at your project kick off meeting , or another session, it’s worth looking into software.

For your reading list: How to Facilitate Productive Project Planning Meetings

Otter.ai Overview

I tested desktop version via browser (25 June 2018 update) As at June 2020 I have a paid version of Otter and it is the tool I use myself.

Otter is a note-taking app that also records in-person meetings. You only need to have it on one device, so it doesn’t feel like it should get good results when you’ve got a lot of people in the room. It does work from the browser window on a desktop, or via an app on your phone or tablet. It also has the ability to sync your calendar with either Google calendar and Microsoft Outlook.

It identifies speakers, lets you highlight key phrases and creates a transcript in real time that you can see on the screen.

Once you have created an account, you can either download the iOS app or access the tool from a laptop/desktop browser.

There is a free plan which gives you 600 minutes of transcription per month, with 40 minutes per ‘conversation’, so that’s plenty to test it out.

I also like the fact that you can take photos during your recording (on the app version). I could snap a photo of the notes on the whiteboard to embed in the meeting notes.

Voicera Overview

I tested the iOS version (20 June 2018 update).

Voicera is also a meetings minutes transcription tool but has other unique features. This one integrates with your calendar. It uses an AI assistant as the way to capture your meeting notes.

Integrate with the calendar, and then invite Eva, the AI assistant, to the meetings. Voicera has predictive highlights, so it tries to summarize important moments in the meeting for you.

As with the other tools, you can play back parts of the meeting once it is recorded to compare the transcript to the speech.

Voicera has a free 30 day trial.

Ease of Setting Up Meeting Minutes Transcription Software

It was easy to get the Reason8 app on my Android phone. I had been warned that the Android version is not as mature as the iOS version, but it was still simple to install.

You can join a meeting or host a meeting, but can’t record notes direct from the app as an individual. If you wanted to record a note to yourself, you wouldn’t be able to do that. It’s designed for 2 or more people to have the app for the improved transcription.

This app has the most set up to do as you have to get the app on everyone’s device. Once it is installed, there is virtually no learning curve and it’s simple to get started within seconds.

Otter was the easiest to set up as I only needed the app on one device. I really liked the fact that it works from the browser, which was very handy for this test as I needed so many devices!

The app is very easy to use, it’s very intuitive. I had to speak into the app for a sentence or two so that it learned my voiceprint. You can also tag other speakers manually so that Otter starts to learn what they sound like for better recognition.

Voicera was definitely the hardest to set up. I logged in through the browser but once into the website, it took me a while to work out what I was supposed to do next.

I had to validate my email address, and it recommends you use a work email address. This should be the same one you use to schedule meetings.

I think that is sensible, but I’m not sure it would work particularly well for freelancers (I have 4 email addresses).

You can integrate Voicera with Google calendar or Office 365 as part of the set up, and you are encouraged to do that.

Then you create a meeting (not from Voicera — you have to do this in your normal calendar tool), and add [email protected] as an attendee.

Eva will join as a participant to record the meeting, take notes, and send a meeting summary to your email. You do need to have a conference line set up if you do it this way, and the invite has to come from an email address registered with Voicera.

However, that wasn’t the purpose of my test. I wanted to test in-person recordings for face-to-face meetings, not conference calls.

For my test, I used the ‘record now’ option from the iPad app and didn’t sync with the calendar. This option is not available through the desktop browser.

On the iPad app you have the option to add highlights. You can also say: ‘Take a note,’ ‘Decision,’ or ‘Action Item’ and these things will be called out specifically in the transcription.

You do have to remember to turn off the highlight manually when you have finished discussing that point.

You might get better at doing this the more you practice with the app. I was rubbish at it and found it was distracting from participating in the meeting discussion.

We held a meeting with 3 people.

We had Reason8 on phones, Otter on my laptop and Voicera on my iPad. I don’t think I’ve ever had so many devices out for just one meeting!

We talked for around 15 minutes. We had a general chat and also read a story, taking it in turns to read a page each.

I wanted to do this to have a text to compare to when I looked at the meeting transcription results. It was a ‘fake’ meeting, as I didn’t want to test in a real project initiation meeting , for example, in case it affected the flow of discussion.

Meeting Transcription Results

After the meeting, I ended up with three transcriptions.

I was looking for:

• The accuracy of the transcription: were phrases accurately recorded or was it gobbledegook?
• The accuracy of the attribution: were phrases attributed to the right speaker?
• The output: was the transcription something I could use to create meeting minutes?

Reason8 correctly identified the number of participants and attributed the text to the speakers correctly most of the time.

I liked the fact that meeting playback is available at 6 different speeds so you can quickly review the whole transcript. You can also download the whole transcript as a .tsv file which you can open in Excel.

Creating the meeting notes

Click any paragraph to highlight it as a task, decision or highlight. This moves it to the right of the screen, which is where you create the meeting summary.

Decisions, tasks and highlighted areas are grouped together for you. You can edit this text as you want, which you need to do for all meetings. I’d never publish a full transcript of an hour-long meeting as minute and expect people to read it all. The skill of preparing meeting notes is in the summarization.

Update: Reason8 have recently released automated extraction of action items. This works without any special voice commands, so now a summary draft consists not only of highlights, but of predicted action items as well. It is still in beta at the time of writing, but this would save even more time.

When you are happy with your meeting notes, you can click ‘Share’ to create a link to your meeting summary.

The only thing I’d want to see here is the ability to download your edited meeting notes file so they can be added to the projects folder as a Word document.

If you work in a more digital environment, you may not need to do that and could simply direct people to the web version.

Do I care that speakers are not attributed correctly 100% of the time? I am creating minutes, not sharing the transcript, so I wouldn’t mention in the minutes who said what.

If for any reason I did want to, I could play back the segment and identify it myself from the voice.

Accuracy of transcription: Good.

Accuracy of speaker attribution: Good.

Output: Free text editor means you can create ‘real’ meeting notes directly in the tool.

After the meeting I logged into Otter to review the transcript. I was quite impressed as I saw the words appearing on the screen during the meeting, but it wasn’t as good as I had hoped for when I reviewed it afterwards.

It didn’t automatically attribute phrases to speakers.

Update: Otter attributes phrases to speakers as Speaker 1, Speaker 2 etc. You have to name them.

I did like the way it collects keywords at the top of the meeting summary. You can click a keyword and it will search the transcript for it. You can add your own keywords if you like too.

I don’t think you can create meeting minutes from the website. You can edit the segments to correct the words, but you can’t change the order or call out key points, group decisions together etc. You need to export the text and edit it directly in another app.

The first time I did this, I exported the text with the speaker attributions and time stamps, and that is a lot of extraneous information to delete. Remember to toggle those options off to just get the words said in the meeting. Then edit from there.

Extra bonus feature: you can import audio or video to be transcribed.

Note: Otter had much better results when it was just one person speaking. In another test, I recorded my own notes, dictating information into the app on my iPad. The recognition was much better.

Accuracy of speaker attribution: Poor, partly because having only one device meant the participant who was furthest away struggled to be heard.

Output: Transcript needs to be edited in another tool to create ‘real’ minutes.

I found the Voicera interface a bit tricky to use. When I logged in to see my meeting transcripts, there were 6 meetings, organized by date and time.

I had done a couple of short tests before and after the main test, but I couldn’t remember which was which and because the duration of the meeting isn’t shown in the list, I had to click into each of them.

When you open a meeting, you first see the highlights, and I thought I was in the wrong session (a short test, not the main test). I then realized I had to click through the transcript tab to see the whole recording.

You can download the transcript as a .txt file but it has the timestamps in. You can edit the text and share the recording and transcript with colleagues, but you can’t summarize the meeting beyond the Highlights tab.

The highlights tab allows you to flag things as actions, decisions, next steps or notes.

The overall quality of the transcript wasn’t that good but it did pick up all three speakers. Quality improved slightly after my first test, when I set the speaker accents to UK English.

Extra bonus features:

• Add your agenda so that the software knows what words to look for. I think you’d need to do this before the meeting to get the benefit.
• You can ‘favourite’ a recording if you want it to stand out in the overall list of meetings.
• The Insights tab pulls out things the software thinks might be important, like mentions of sales, points of contention, locations mentioned and so on. This was largely irrelevant to the meeting I held, but it might add some value to other types of discussion.

Accuracy of transcription: Poor, in comparison to others.

Accuracy of speaker attribution: Good. Voicera splits the transcript up by phrase, so you can tell different phrases were said by different people, but doesn’t attribute their names.

Output: Lots of support from the tool with highlights and insights, but you would need to practice using the highlight features to get the best transcript. Would need to create ‘real’ minutes in another tool.

Tips for Using Meeting Minutes Transcription Tools

Whatever tool you use, this test has flagged some tips for getting the best out of meeting transcription tools.

• Don’t move the devices around the table while the meeting is in progress.
• For best results, don’t walk around the room while recording.
• Be polite. Don’t talk over each other and avoid interrupting other speakers.
• If you have the option to train the software to your voices, do that in advance.
• If you can, set the accents of the speakers in advance.
• Expect you and the software to get better over time. You’ll work out how to use highlight features and to flag important parts of the conversation with voice commands. The AI in meeting transcription software will learn your business jargon and get better at adapting to your situation.

Also, facilitate your meeting effectively. This book has some good tips for general meeting management so you keep everyone on track: Bad Meetings Happen to Good People (Leigh Espy).

It’s also worth checking your meeting agenda and seeing if any topics will include jargon words you might need to either train the software on or correct in the transcript afterwards.

Meeting Transcription Software Security

Regardless of the solution you use, you should ensure that any app you use for work has security features in line with your corporate policies.

You might be talking about sensitive projects — initiatives that you wouldn’t want leaked in any way. You need to be confident that the tools meet your security criteria.

• Data syncing over an encrypted connection
• Recordings stored in a secure cloud environment (with security your IT team is happy with)
• Confirmation that recordings are not available for third-party uses
• Confirmation that you can delete your account and recordings at any time.

Depending on where you are, you may also have to make sure that everyone at the meeting is explicitly told the meeting is being recorded. Here’s a pop up from Voicera that highlights this legal requirement.

Comparison Table for Meeting Minutes Transcription Software

Each of the tools reviewed have their own strengths. Below is a table summarising major features and pricing.

Other options

There is a growing range of software products that offer meeting transcriptions. I’ve also had a brief look at FreJun, which has a similar user interface to the other tools I reviewed.

FreJun has email alerts which are handy if you are a meeting participant. You get a link to review the meeting output.

At the time of writing, FreJun offers 30 minutes free per month alongside their paid plan.

Each of these meeting transcription tools has pros and cons. I can see them each having a use for a different purpose.

Given that being able to write effective minutes is crucial for most of the meetings you’ll have, if you’ve got a tool to save time you may as well use it!

Reason8 is the best app for picking up all meeting participants and for preparing a meeting summary in the tool. This is the one that came out on top for in-person meetings in my test.

Otter was my favorite for dictation. I know I wasn’t reviewing the apps here for that purpose, but where I dictated my thoughts and it was just me talking, the results were excellent quality.

If you have a long email to write or a document you are preparing, this could save you time if you aren’t a fast typist.

Voicera is the only one of the bunch that works with conference calling. Again, that wasn’t the purpose of this test, which looked at in-person meetings.

But I can see Voicera having applications for larger enterprises with many virtual meetings.

All the tools had good quality features, and I liked the fact that you can listen to a phrase to hear the nuance in the recording and understand the subtle meaning that might not be clear in the text itself. Over time, the more you work with any AI tool, the better the accuracy gets.

My advice would be to do some initial tests to choose a product that is best for your environment. Then stick with it. Keep using it for at least a month so that it learns the vocabulary and the voices of your team mates.

An additional note from Reason8: They wanted me to add that they are constantly gathering feedback and improving the service. I am looking forward to watching them grow!

Create great meeting minutes

If you need ‘traditional meeting minutes templates to drop your transcript highlights into, grab my complete set of meeting templates here .

One of the biggest challenges with meetings is managing to do them successfully when you’re working virtually. Read my tips for virtual meetings to ensure your online meetings are as effective as possible (and everyone pays attention during them!)

Pin for later reading:

Project manager, author, mentor

Elizabeth Harrin is a Fellow of the Association for Project Management in the UK. She holds degrees from the University of York and Roehampton University, and several project management certifications including APM PMQ. She first took her PRINCE2 Practitioner exam in 2004 and has worked extensively in project delivery for over 20 years. Elizabeth is also the founder of the Project Management Rebels community, a mentoring group for professionals. She's written several books for project managers including Managing Multiple Projects .

Top 10 Speech to Text Apps for Transcribing Notes, Meetings, and Lectures

A lot of people like to make voice notes on the move. This is more convenient as it allows for a handsfree approach. You can take voice notes in the middle of anything, especially when you are working on something and want a quick way to record your thoughts more naturally. The real problem is that these voice notes can’t be edited later. For that, you will have to convert voice notes to text. That’s where mobile apps come into the picture.

There are plenty of apps for both Android and iOS that will let you convert voice notes to text irrespective of where you are at. These notes can then be edited and fine tuned based on further investigation, research, and thoughts. You can then organize these notes further with images, relevant links, more audio or video files.

Advantages of Voice to Text Apps

• Allows editing
• Add links, images, files to text notes

Disadvantages of Voice to Text Apps

• Voice to text can have some errors
• May require proofreading

1. Google Keep

Best for taking quick voice notes

Google Keep is an excellent note-taking app. What most people don’t know is that it is also useful for taking voice notes. When you record a voice note with Keep, it will automatically transcribe it into text for you. A new note will be created with the transcribed text and the voice note attached as a file at the bottom.

You can now edit the note to your liking. Keep also has a bunch of other features like drawing, adding checkboxes and labels, and so on and so forth. Really useful if you want to convert voice to text on the fly and keep both the formats saved in the cloud on a single note inside an app.

Google Keep is completely free with no ads whatsoever. It is easy and quick to use and the in-built search is powerful.

• Create text and voice notes
• Web, Android, iOS

Download Google Keep for Android | iOS

Also Read: Best Note-Taking Apps for iPad Pro 2019

2. Evernote

Best for taking audio notes and voice to text notes.

Evernote is another note-taking app that comes with the ability to take voice notes but there is a difference. You can’t take voice notes and convert it to text directly. Instead, you will have to use the built-in speech-to-text feature to convert your voice to text in real-time. If you create voice notes, those will not be converted to text notes.

This means you will have to choose between the two instead of having the ability to create and save both, as in Keep. This also means that your smartphone needs to have this feature.

• Create text or voice notes
• Web, Android,  iOS, desktop
• Can’t create both voice and text notes together

Download Evernote for Android | iOS

Best for converting your calls into text notes.

There are other ways and reasons to take voice notes and have a handy app or service to turn it in to text. For example, you are a lawyer or a doctor and want to convert voice calls with clients or professors into text. These can be handy, no? NoNotes is a popular iOS app that provides transcription and calls recording services for 75¢/min.

Useful for when you don’t have the time to take notes while you are on a call and having an important discussion. This will also save you a lot of time later if you are using a call recorder and taking notes yourself manually.

• Useful for voice calls
• Sharing sensitive data with the company

Download NoNotes: iOS

4. Dragon Anywhere

Best for taking voice notes and correcting it on the go

Dragon Naturally Speaking is probably the most famous speech recognition software available in the market right now. They have released mobile apps too and much like their desktop counterparts, Dragon Anywhere does a wonderful job of converting voice to text. It comes with a correction menu which makes editing text super fast and easy.

A recent version of the app has been found to carry some bugs, but the developers are working on it and should be fixed in the next version. The conversion is truly amazing. It also integrates with a number of third-party apps like GSuite and Evernote above among others. Pricing begins from $14.99/month.

• Leader in speech recognition
• Correction menu
• 3rd party app support
• Available on all platforms
• Editable text
• Current app version has some bugs

Download Dragon Anywhere: Android | iOS

5. Google Keyboard

Best for voice input while browsing on Chrome and YouTube etc.

Google Keyboard is one of the most popular apps in the market and comes with a number of features like built-in integration with Search, Maps, YouTube and more. One of the core features is speech-to-text recognition. Why use Gboard? Because it will not only work as a keyboard but also double as a voice to text translator.

I like to use Gboard because it works inside any app. It doesn’t matter which note app you are using, you can use Gboard to take voice notes and turn it into text on the move.

• Works in all apps

Download Gboard: Android | iOS

6. Speechnotes

Best for taking voice notes with a lot of pauses

Notice how some speech or voice to text apps stop listening to what you are saying the moment you stop speaking? Speechnotes solves this issue. You can now take longer breaks, pause frequently, rethink what you want to say, and then begin where you left off. Speechnotes will still take dictation and works flawlessly.

There is a handy special keyboard that you can use to input numbers or special characters while dictating in real-time. This is a time saver. You can use this app offline and edit text even when the dictation mode is still on. This means real-time editing. The app is free to use and there are no subscriptions. Just some ads that are not intrusive either.

• Longer pauses
• Unique keyboard input
• Not available on iOS

Download Speechnotes: Android

Also Read: 8 Best Voice Recorder Apps for Android 

7. Transcribe

Best for taking voice notes when the audio is not clear

Transcribe is for iOS users what Speechnotes was for Android users. There are some notable differences though. For example, you can subscribe not only voice but also video notes which opens up more ways to convert voice to text notes. This means you can now import saved files from your favorite cloud storage service.

Transcribe works really well and comes with no ads whatsoever. It is however paid and will cost you $4.99 per hour which is very expensive to be honest. The reason it is so popular is that it even works when the words are jumbled up or not clear. Some users have said that the app was able to convert voice to text with a lot of background noise.

• Works with low quality audio
• Supports video to text
• Cloud storage support
• Works on iOS only

Download Transcribe: iOS

8. iTranslate

Best for taking voice notes for travellers

If you are looking for a language translator that can convert voice to text in different languages, then iTranslate is one of the best apps you can get. With support for more than 100 languages, iTranslate will translate voice from one language or dialect to another and type it in for the other user to read in real-time. Useful for travelers who don’t know the native tongue.

Another useful feature is the ability to use the camera to translate text written on signboards. Don’t know what’s on menu? Either scan it using the Lens feature or call in the chef and ask him about today’s special. iTranslate will translate it in to English so you can order that weird looking dish!

• Convert language
• Supports 100+ languages
• Lens for written text

Download iTranslate: Android | iOS

9. Live Transcribe

Best for senior citizens with visibility issues

Next, the app is not a conventional speech to text app, it is an accessibility app designed for the disabled and the elderly. After granting the necessary permissions, the app sits in the accessibility menu and instantly starts translating once invoked. You can select a primary and a secondary language which you can switch with a tap of a button. Live Transcribe supports around 70 languages and can translate to any of them in real time. You just have to select a language in the settings to get started. The speech to text accuracy is great and it also censors curse words which is a nice addition.

Must Read:  Best Apps for Seniors living alone

Live Transcribe is in early stages and may not be available of all the devices right now. You can get it on the Play Store for free.

Install  Live Transcribe  (Android)

Best for transcribing YouTube and video lecture to text.

Voicea is one of our fav speech-to-text apps, so much so that we covered it in one of our  videos . It only supports the English language but it does support English accents like Ghana, Kenya, Philippines, India, etc. You can link your Google Calendar or Office 365 Calendar to automatically set a reminder in the app.

As you start recording with EVA (Voicea’s AI assistant), you can see the text appear on the screen and after you end the session, the audio clip is uploaded to the Voicea servers for detailed transcription. The  accuracy lingers around 90%  and it understands accents pretty well.  Punctuation is added automatically  by the app and after the transcription is processed by Voicea servers, most of the errors are removed.

Voicea keeps a log of all your transcripts and you can access those through the app. Although this service is meant for the organizations, it also offers free services in which you get a capped audio recording of 25 minutes/session, 150 minutes of transcripts/month. If you want to use it in your organization, you can check out their corporate plans.

Install ( Android  |  iOS )

Apps to Convert Voice to Text

Depending on your use case, you can use one or more of the above apps to convert voice to text. Whether you want to take notes or speak a foreign dialect, take dictation or convert phone recordings, there is an app for that on both Android and iOS that will help you reach your goals. So, which one are you using and why?

Gaurav Bidasaria

Gaurav is an editor here at TechWiser but also contributes as a writer. He has more than 10 years of experience as a writer and has written how-to guides, comparisons, listicles, and in-depth explainers on Windows, Android, web, and cloud apps, and the Apple ecosystem. He loves tinkering with new gadgets and learning about new happenings in the tech world. He has previously worked on Guiding Tech, Make Tech Easier, and other prominent tech blogs and has over 1000+ articles that have been read over 50 million times.

You may also like

Boost your android’s battery life with these 6..., 10 cool nothing os 2.5 features you should..., how to get google circle to search on..., how to check battery health on android, 2 ways to hide navigation gesture bar on..., what do icons and symbols mean on apple..., how to set a song as an alarm..., how to enable double/triple back tap on samsung..., how to check storage type and speed of..., what is stolen device protection on iphone, leave a comment cancel reply.

You must be logged in to post a comment.

Chiefs' Harrison Butker strikes against Pride Month, lauds wife's role as 'homemaker'

Kansas City Chiefs placekicker Harrison Butker used his platform as a commencement speaker at Benedictine College last weekend to attack Pride Month and transgender people, the coronavirus pandemic, while also telling women to get back in the kitchen.

Benedictine College is a Catholic private liberal arts school in Atchison, Kansas, and Butker used his 20 minutes on stage to opine his thoughts, starting with Pride Month and, what he called "dangerous gender ideologies."

"Not the deadly sins sort of Pride that has an entire month dedicated to it," Butker said, "but the true God-centered pride that is cooperating with the holy ghost to glorify him."

Pride Month has been celebrated in June since 1969.

Butker also shared his thoughts on COVID-19, which has killed nearly 1.2 million people in the United States, according to the Centers for Disease Control and Prevention :

All things Chiefs: Latest Kansas City Chiefs news, schedule, roster, stats, injury updates and more.

"While COVID might have played a large role throughout your formative years, it is not unique," Butker said. "The bad policies and poor leadership have negatively impacted major life issues. Things like abortion, IVF, surrogacy, euthanasia, as well as a growing support for the degenerate cultural values and media all stem from pervasiveness of disorder."

Women were also under scrutiny by Butker.

"I can tell you that my beautiful wife, Isabelle, would be the first to say that her life truly started when she began living her vocation as a wife and a mother. I’m on this stage, and able to be the man I am, because I have a wife who leans into her vocation," Butker said.

"I’m beyond blessed with the many talents God has given me, but it cannot be overstated that all of my success is made possible because a girl I met in band class back in middle school would convert to the faith, become my wife, and embrace one of the most important titles of all: homemaker."

Those who didn't fit in that category, Butker had more words for them.

"I think it is you, the women, who have had the most diabolic lies told to you," he said. "Some of you may go on to lead successful careers in the world but I would venture to guess that the majority of you are most excited about your marriage and the children you will bring into this world."

Butker has been with the Chiefs since 2017 and has won three Super Bowl championships. He holds records for the longest field goal in a Super Bowl and career field goals in the Super Bowl with nine.

More From Forbes

5 chatgpt prompts to improve your public speaking (wow your audience).

• Share to Facebook
• Share to Twitter
• Share to Linkedin

5 ChatGPT prompts to be a better public speaker (wow your audience)

If you find yourself on a stage or in the spotlight, you had better take it seriously. People are watching, so don’t let them down. Open with confidence, deliver with passion, and close with a bang. There is no other way. But if you’re not sure how to begin preparing, this might seem like a mammoth task. Luckily, there’s time to learn.

These five public speaking experts have you covered, along with a little help from ChatGPT. Copy, paste and edit the square brackets in ChatGPT, and keep the same chat window open so the context carries through.

Wow your audience with your words: ChatGPT prompts for public speaking

Get ideas for keynotes.

Keynote speaker, leadership performance coach, and host of the Compete Every Day podcast Jake Thompson uses ChatGPT to get ideas for keynotes, “as a baseline to start and then adjust the copy and tune.” He said it’s helpful if you’re “stuck generating a strong starting point.” Don’t let the blank page intimidate you. Give ChatGPT information about your audience and their goals, to get brand new ideas you can roll with in minutes. Prompt like a winner from the very start, following Thompson’s lead.

“You are an expert marketing copywriter. Create a list of five ideas for keynote speech titles for my talk for [describe your audience, e.g. new managers and leaders], aspiring to be [describe their goal, e.g. high performance in their role].”

Google Chrome Gets Second Emergency Update In A Week As New Exploit Confirmed

If you make under $120,000, you may get student loan forgiveness for accrued interest this fall, metallica makes history with their new no 1 single.

Once you have options for ideas, choose your favorite and request a framework with examples tailored to your field of expertise.

“The talk will discuss the importance of [outline the key learning objectives, e.g. self-leadership, building rapport with team members, investing in your professional network]. Create a structure for the talk. Include titles and subtitles that incorporate examples and metaphors from [your signature topic, e.g. sports, business] to [outcome you want to achieve, e.g. inspire, motivate] the audience.”

Resonate with your audience

Keynote speaker, corporate facilitator and founder of Breakthrough Play , Gary Ware, has worked with some household name brands, including HP HP , Intuit Intuit and GoFundMe, to improve the public speaking skills of their outward-facing team members. Ware is all about the audience. Use these prompts to make a speech you have already written super relevant to the people in the room. Don’t miss the mark by taking them in turn.

“The audience of my next talk consists of [describe your audience including their profession, typical age, and any other characteristics] and the theme of the [event, e.g. conference] is [describe the theme, e.g. marketing]. Based on this information, outline the key interests or concerns my speech should address to be most relevant to them.”

When you have your answer, incorporate the learning into your speech, then check it aligns.

“Based on your recommendations given, review my attached talk to ensure my message is aligned with this audience’s expectations and needs. [Paste speech]”

Balance warmth and competence

Vanessa Van Edwards is founder of The Science of People and bestselling author of books Captivate, unpacking the science behind succeeding with people, and Cues, mastering the secret language of charismatic communication . She delivers 50 keynote speeches every year and knows how to make a great impression that lasts long after her talk is over.

“The best presenters have the perfect blend of warmth and competence,” Van Edwards explained. “But most of us have an imbalance between the two.” To redress the balance, Van Edwards pastes her script into ChatGPT and asks for recommendations. Here’s a prompt you can try for yourself.

“Review the script for an upcoming keynote I’m delivering. Identify three sections that lack warmth, and suggest the most appropriate way to improve that (for example, with a story, joke, case study, example or warm words) being specific about what to add or remove. Then, identify three sections with the potential to signal more competence, and suggest what to add (for example data, facts, analytics or competent words), being specific. [Paste script]”

Breathe more often

Founder of Best Speech Mike Pacchione, a keynote coach who has worked with renowned speakers such as James Clear , Donald Miller, Amy Porterfield and Olympic gold medalist Scott Hamilton, wants you to focus on breathing. Sounds simple? There’s much more to it. “Speakers can speak with more power when they breathe frequently,” he explained. “But they write notes in paragraphs and long sentences. That leads to being out of breath by the time you hit a full stop.”

Pacchionne recommends that speakers write their scripts as if they're song lyrics. In other words, format your keynote wording in such a way where you are reminded to take a breath. An ideal task for ChatGPT.

"Rewrite the following text with the exact same words, but add a line break every 7-10 words. The end product should resemble song lyrics instead of written paragraphs. [Paste your script]"

When you have your reworked speech, Pacchionne recommends you “go back and make sure the breathing breaks are in natural spots,” adding that “a speaker would be far better served with that format versus paragraphs.”

Make a backup plan

Entrepreneur, bestselling author, podcast host and keynote speaker Liz Bohannon is hired to give keynotes of different lengths, usually between 30 and 60 minutes. But the story is sometimes different on the day. “Often the event is running late, so I have less time than I'd planned for.” Bohannon uses ChatGPT to make a robust backup plan, so she’s prepared for any eventuality before she arrives.

"This speech is [duration]. I need to shorten it by [number] minutes but maintain [topic of speech, lesson or takeaway] as the main point. Make suggestions as to which parts I can cut while maintaining the powerful message: [Paste script]"

Stand out on stage: ChatGPT prompts to show up and wow

Give your audience everything they want and more when you prepare well using ChatGPT. Get ideas for talks with suitable examples, resonate with your audience whatever the event, and balance warmth and competence for charismatic delivery. Don’t forget to breathe by seeing your paragraphs as lyrics, and make a backup plan to fit in with questionable organizer timings.

Show up, stand tall, and say your words with pride. Secure raving fans and repeat bookings. The mic is yours, don’t let us down.

• Editorial Standards
• Reprints & Permissions

Join The Conversation

One Community. Many Voices. Create a free account to share your thoughts. 

Forbes Community Guidelines

Our community is about connecting people through open and thoughtful conversations. We want our readers to share their views and exchange ideas and facts in a safe space.

In order to do so, please follow the posting rules in our site's  Terms of Service.   We've summarized some of those key rules below. Simply put, keep it civil.

Your post will be rejected if we notice that it seems to contain:

• False or intentionally out-of-context or misleading information
• Insults, profanity, incoherent, obscene or inflammatory language or threats of any kind
• Attacks on the identity of other commenters or the article's author
• Content that otherwise violates our site's  terms.

User accounts will be blocked if we notice or believe that users are engaged in:

• Continuous attempts to re-post comments that have been previously moderated/rejected
• Racist, sexist, homophobic or other discriminatory comments
• Attempts or tactics that put the site security at risk
• Actions that otherwise violate our site's  terms.

So, how can you be a power user?

• Stay on topic and share your insights
• Feel free to be clear and thoughtful to get your point across
• ‘Like’ or ‘Dislike’ to show your point of view.
• Protect your community.
• Use the report tool to alert us when someone breaks the rules.

Thanks for reading our community guidelines. Please read the full list of posting rules found in our site's  Terms of Service.

Trump cheered by thousands in big rally at the Jersey Shore

• Updated: May. 14, 2024, 3:50 p.m. |
• Published: May. 11, 2024, 8:23 p.m.

Former President Donald Trump speaks during his beachfront campaign rally in Wildwood on Saturday. Dave Hernandez | For NJ Advance

• Eric Conklin | NJ Advance Media for NJ.com
• Matt Gray | For NJ.com
• Brent Johnson | NJ Advance Media for NJ.com

With boardwalk rides towering around him, former President Donald Trump on Saturday evening made sweeping vows about New Jersey, continued attacks on President Joe Biden , and railed about his legal troubles in a speech before thousands of supporters at a campaign rally on the beach in Wildwood.

Back on the campaign trail after a key week in his hush-money case , the presumptive Republican presidential nominee also compared his ( quickly debated ) crowd size to Bruce Springsteen’s, referenced Hannibal Lecter while warning about undocumented immigrants, threw punches the Garden State’s most recent two governors, and announced an endorsement in the state’s closely watched U.S. Senate race.

Trump started his 90-minute speech in the famed Jersey Shore city by once again predicting he will pull off an unlikely feat that no White House contender from his party has accomplished since 1988: carry the deep-blue Garden State, which he has lost twice by double digits.

“As you can see today, we’re expanding the electoral map,” he told the audience gathered on the sand six months to Election Day. “We’re going to win the state of New Jersey.”

Trump blasted Biden, his Democratic opponent, over the economy, repeatedly linking him to high inflation. At one point, he argued high prices on food which as hot dogs — like the one he said he ate just before the event — are draining Americans’ wallets.

The former Atlantic City casino mogul , who still spends summers at the golf club he owns in Bedminster , said voters in New Jersey and neighboring Pennsylvania — a critical swing state — should support him if they want “lower costs, higher income, and more weekends down at the Shore.”

He also declared he knows the Jersey Shore “better than more than most of the people that are here, I hate to tell you that,” adding “there’s nothing like it.”

“If you want to keep it going, you have to vote for a gentleman named Donald J. Trump,” said Trump, decked in a navy suit, red tie, and red MAGA hat.

“If Joe Biden wins this election, the middle class loses and New Jersey loses.”

And as former New York Giants Lawrence Taylor and Ottis Anderson watched from the crowd, Trump proclaimed dominance over New Jersey’s most beloved rock star.

“Is there anything better than a Trump rally?” Trump asked. “Bruce Springsteen. We have a much bigger crowd than Bruce Springsteen. Right?”

In other words, it was a Jersey edition of a sprawling, irreverent, and often-fact-checked Trump rally speech.

Biden, meanwhile, held a private fundraiser in Seattle on Saturday during which he said Trump is “clearly unhinged,” according to a report by CNN .

“It’s clear that … when he lost in 2020, something snapped in him,” the president told attendees. “Just listen to what he’s telling people.”

Still, Biden, the presumptive Democratic nominee, said he believes the election will be “close.”

Saturday marked the second time in four years Trump hosted a rally in Wildwood. The last time was a winter-season event inside the local convention center in 2020, 10 months before he lost to Biden.

This one was held outside along the Atlantic Ocean, with the boardwalk’s famous ferris wheel and Great White roller coaster providing the backdrop, during a breezy and busy May weekend. It comes as Trump and Biden prepare to face off in a rematch in November.

Trump said there were 100,000 people on hand. Lisa Fagan, a spokeswoman for the city, told The Associated Press she estimated the crowd to be between 80,000 and 100,000, based on having seen “dozens” of other events in the same space. That’s despite Wildwood’s mayor saying the area of the event could accommodate up to 40,000.

Debates over the crowd size erupted on social media.

U.S. Rep. Jeff Van Drew , R-2nd Dist., said from the stage this was the largest political rally in New Jersey history — though it likely falls short short of when then-presidential hopeful Franklin D. Roosevelt appeared in Sea Girt in 1932, a gathering that reportedly drew 120,000 people.

A number of people began exiting the beach as Trump’s speech passed the hour mark.

• MORE: Wild scene at Jersey Shore beach awaits arrival of former President Trump’s rally

Saturday’s event also came as Trump continues to be on trial in a courtroom two hours north in Manhattan, a case that has limited his time on the campaign trail. This was only his third rally since the trial started four weeks ago.

He faces three other unrelated criminal indictments , as well.

Trump appeared in Wildwood under a judge’s gag order that limits his legal ability to comment publicly on witnesses, jurors, and some others connected to the trial. The judge already has fined him $9,000 for violating the order and warned jail could follow if he doesn’t comply.

At the rally, Trump compared himself to notorious gangster Al Capone.

“I got indicted more than him,” Trump said. “On bulls**t, too.”

He also alleged, without evidence, that Biden is behind the criminal charges he faces, saying he has been “forced to endure a Biden show trial, all done by Biden.” He derided the president as a “total moron,” as well.

Plus, he referred to Manhattan District Attorney Alvin Bragg as ”Fat Alvin” and said the judge is “highly conflicted.”

Trump has repeatedly accused the Biden administration and Democratic officials in New York of using the legal system to block his return to the Oval Office. Prosecutors allege Trump broke the law to conceal an affair with porn actor Stormy Daniels that would have hurt his first presidential bid.

Last week, Trump was forced to sit through testimony from Daniels, who described a sexual encounter with the former president in stunning detail. Trump is set to return to the courtroom next week, when prosecution witness Michael Cohen, Trump’s former fixer, expected to take the witness stand.

Democrats held a press call Friday ahead Trump’s appearance, noting the U.S. lost a net 2.7 million jobs during his time in office — a period affected by the coronavirus pandemic. Under Biden, U.S. employment is 10% above where it was when he took office.

New Jersey Gov. Phil Murphy , a Democrat, also smacked Trump on social media .

“As Trump holds his rally today in NJ, he remains focused on himself, not the American people,” Murphy wrote. “Joe Biden continues to deliver results: investing in infrastructure, reducing prescription drug costs, and protecting reproductive freedom. The choice is clear.”

National polls show a tight race . In New Jersey, a recent survey from Emerson College found Biden leading Trump here by 7 percentage points and by only 5 when third party candidates are added.

Though New Jersey is heavily Democratic, there are pockets of MAGA support here. Wildwood is in the middle of one swath.

Saturday’s crowd also included many residents who said they came from out of state, including Pennsylvania. While some questioned why Trump would spend time in New Jersey, a Trump campaign official told CNN the campaign believes it could get local TV coverage in nearby Philadelphia.

“I went to school in Pennsylvania,” Trump, a 1968 graduate of the University of Pennsylvania’s Wharton School, reminded them.

Trump said he plans to make a play for several other traditionally blue states, such as Minnesota and Virginia.

“And actually many other states. This guy’s so damn bad, it could be all of them,” he said of Biden.

Toward the end of his speech, Trump noted New Jersey is “home to some of the toughest, smartest, and most talented Americans ever to walk the face of the earth.”

“This is the state that pioneered the boardwalk, the diner, the motion picture, and gave the world America legends like Thomas Edison, Buzz Aldrin, Frank Sinatra, and so many more,” he said.

“Now, we are a nation in decline. We are a failing nation. We are a nation that has lost its confidence, has lost its willpower and has lost its strength. ... But we are not going to allow this horror to continue.”

That wasn’t the only time Trump mentioned Sinatra, a Hoboken native. In his remarks about hot dogs, he recalled how Sinatra once told him: “Never eat before you perform.”

“I’m not performing. I’m a politician, if you can believe it,” Trump said.

It would be a huge upset for Trump to take New Jersey. He lost the state to Biden by 16 percentage points in 2020 to Democrat Hillary Clinton by 14 points in 2016. Registered Democrats outnumber registered Republicans here by about 1 million.

Michael Tyler, communication director for Biden’s campaign, rejected the idea of Trump winning the state.

“I think here on Planet Earth in the Biden campaign, we’re going to remain laser-focused on winning 270 electoral votes,” Tyler said. “We’re focused on communicating directly with the voters who are actually going to decide this presidential election.”

• MORE: Democrats strike at Trump ahead of N.J. rally

During Saturday’s speech, Trump also repeated his unfounded claims that the 2020 election was stolen from him, called mail-in voting “corrupt,” thanked the U.S. Supreme Court justices he appointed for helping overturn Roe v. Wade, said he would leave abortion policies up to the states, and promised to deport any foreign student who bring “jihadism or antisemitism” to colleges in the U.S.

He also stood by Israel in its war with Hamas in Gaza, saying he supports the country’s “right to win its war on terror.”

“Is that OK? I don’t know,” Trump said. " I don’t know if that’s good or bad politically. I don’t care.”

During comments about curbing undocumented immigration, Trump brought up “the late, great Hannibal Lecter,” the notorious serial killer/cannibal in the 1991 film “The Silence of the Lambs.”

“He’s a wonderful man,” Trump said.

He noted the scene at the end of the movie, where Lecter says he is “having an old friend for dinner” as he peers toward his next victim.

“Remember the last scene? ‘Excuse me, I’m about to have a friend for dinner,’ as this poor doctor walked by. ‘I’m about to have a friend for dinner.’”

Trump has mentioned the character before when making claims that mental patients are coming over the U.S. border — which his campaign has not shown evidence to support .

Meanwhile, Trump cracked jokes about Republican Chris Christie , a one-time ally turned rival who consistently blasted the former president during a presidential campaign that ended weeks before the New Hampshire primary .

“Does anybody like Chris Christie?” Trump asked. “He was a major case of Trump derangement system.”

He referred to Christie as a “fat pig,” as well — an insult he has used before .

Trump then knocked Murphy, promising supporters that if he wins in November, they “won’t have to worry about Gov. Murphy and his 157 windmills” — nods to the wind turbine program at the center of the Democratic governor’s energy policies .

“We are going to make sure that ends on Day 1,” Trump said.

Trump’s appearance was a spectacle in Wildwood. From the boardwalk, curious onlookers peered through gaps in a blue plastic barrier attached to a chain link fence running the length of the venue space. Some tore holes in the plastic to get a better view as Trump spoke.

Trump flew from New York City to New Jersey in his trademark blue plane, which soared low over the rally around 4 p.m. His motorcade — carrying North Dakota Gov. Doug Burgum, a possible vice presidential pick — passed under the boardwalk around 5:30 p.m.

The former president arrived on stage around 6:30 p.m. to a roar from the crowd. He finished his remarks just before 8 p.m.

Trump also weighed into a critical local race, endorsing Mendham Borough Mayor Christine Serrano Glassner in the high-stakes election for the New Jersey U.S. Senate seat currently held by indicted Democrat Robert Menendez .

Serrano Glassner is running in the primary for the Republican nomination against developer Curtis Bashaw. She has ties to the former president: Her husband, Republican operative Michael Glassner, helped manage Trump’s 2016 campaign and was chief operating officer of Trump’s 2020 re-election bid.

“She’s a fantastic woman,” Trump said. “I’m giving her my complete and total endorsement.”

Both Serrano Glassner and Bashaw — who lives in nearby Cape May — were in the audience at the rally.

“I was going to stay out of it, but you’re running against a Christie person,” Trump said of Bashaw, who donated to Christie’s presidential campaigns.

Earlier in the rally, Van Drew, a Republican who represents Wildwood in Congress, told the audience “we remember four years ago, when we had a great economy.”

“There is nothing wrong with saying you believe in America,” said the congressman, a former Democrat who switched parties in 2020 and became a vocal Trump backer.

He also touted Trump’s stance on immigration to a cheering crowd.

“Immigration is a good thing,” Van Drew said. “Legal immigration.”

Spotted along the boardwalk were a few people wearing T-shirts that read “Proud Boys,” a right-wing group the Anti-Defamation League has labeled as extremist . Among the crowds gathered at the entrance to the beach awaiting Trump’s arrival were three masked Proud Boys members .

Police said no permits for counterprotests were filed with Wildwood.

NJ Advance Media staff writers Spencer Kent and Andre Malok and The Associated Press contributed to this report.

Thank you for relying on us to provide the local news you can trust. Please consider supporting NJ.com with a voluntary subscription.

Eric Conklin may be reached at [email protected] .

Matt Gray may be reached at [email protected] .

Brent Johnson may be reached at [email protected] .

If you purchase a product or register for an account through a link on our site, we may receive compensation. By using this site, you consent to our User Agreement and agree that your clicks, interactions, and personal information may be collected, recorded, and/or stored by us and social media and other third-party partners in accordance with our Privacy Policy.