assignment letter example

Written Business Communication

Assignment Letter Sample for Business and School

In business communication, an assignment letter holds a distinct and significant place. These formal documents are used to convey important messages related to the delegation of tasks, responsibilities, or projects within an organization. In this comprehensive guide, we will delve deep into the world of assignment letters, exploring their purpose, structure, key components, and best practices for drafting them effectively.

Assignment Letter Samples

There are various assignment letter sample/samples here, some of which are written to declare trademark registration, to submit assignment to a teacher or a lecturer or professor. The other letters are related to project assignment, task assignment and many others.

Trademark Assignment Letter Sample

Formal Assignment Submission Email Sample

This formal assignment submission email sample is so concise that it can save your time. Just write what the recipient needs to know.

From:  [email protected]

Buy 119+ Effective Business Letter Samples here.

To: [email protected]

Dear Professor Hawkins,

My name is Christopher Williams, from your Applied Linguistics class. I am writing to submit the project you assigned to me. I attached the assignment file  to this email as you instructed the class.

Best regards,

Christopher Williams

Download the letter here.

Formal Assignment Submission Email Template

To: [Recipient’s Email]

Dear Professor/Dr. [Last Name],

My name is [Your Name], from your [Class’s Name] class. I am writing to submit the project you assigned to me. I attached the assignment file  to this email as you instructed the class.

[Your Name]

Job Assignment Letter

This letter is used to formally assign a specific job role or position to an employee, outlining their duties, responsibilities, and reporting structure.

[Employee’s Name] [Employee’s Address] [City, State, ZIP Code]

Dear [Employee’s Name],

I am pleased to officially assign you the role of [Job Title] within [Company Name], effective [Start Date]. This letter outlines the specific duties, responsibilities, and reporting structure associated with your new position.

Job Title: [Job Title] Department: [Department Name] Reporting To: [Supervisor’s Name] Start Date: [Start Date]

Duties and Responsibilities:

• Primary Responsibilities: In your role as [Job Title], you will be responsible for [Brief Description of Primary Responsibilities].
• Secondary Responsibilities: Additionally, you will be expected to [Brief Description of Secondary Responsibilities].

Reporting Structure:

You will report directly to [Supervisor’s Name], who will provide guidance, support, and periodic performance evaluations. Please be aware that your role may evolve as the needs of the department and company change.

We are confident that your skills and experience will be a valuable asset to our team, and we look forward to your contributions. If you have any questions or require further clarification regarding your new position, please do not hesitate to reach out to [Contact Person/HR].

[Your Name] [Your Title] [Company Name]

Project Assignment Letter

 When assigning a specific project to an individual or team, this letter outlines the project’s objectives, scope, timeline, and resources available.

[Recipient’s Name] [Recipient’s Position] [Company Name]

Dear [Recipient’s Name],

I am writing to formally assign the [Project Name] to your team at [Company Name]. This project holds significant importance for our organization, and I have full confidence in your team’s capabilities to execute it successfully.

Project Objectives: The primary objective of this project is to [state the project’s overarching goal and purpose]. It aligns with our strategic objectives and aims to [mention any specific outcomes or benefits].

Scope: The project scope encompasses [briefly describe the key deliverables, tasks, and boundaries]. It’s essential to maintain focus on these defined parameters to ensure project success.

Timeline: The project is expected to commence on [start date] and conclude on [end date]. Attached is a detailed project schedule outlining milestones and deadlines.

Resources Available: Your team will have access to [list the resources, both human and material, available for the project]. Please liaise with [point of contact] for any additional requirements.

Please confirm your acceptance of this project assignment at your earliest convenience. Regular progress updates will be expected to ensure the project remains on track.

I appreciate your dedication and commitment to our organization’s success. I am confident that your team will excel in delivering this project.

[Your Name] [Your Title] [Company Name] [Contact Information]

Task Assignment Letter

 Used for delegating specific tasks or assignments within a project, this letter specifies the task’s details, deadlines, and expectations.

[Your Name] [Your Title] [Your Company] [Date]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Department] [Company Name]

I hope this letter finds you well. As we move forward with our project [Project Name], I would like to formally assign specific tasks to ensure its successful completion. Your expertise and dedication make you a valuable asset to our team, and I trust that you will excel in your assigned role.

Task Assignment Details: Task: [Task Name] Description: [Brief Task Description] Deadline: [Deadline Date] Expected Outcome: [Specify Desired Outcome]

Expectations:

• Please review the task details carefully and ensure a clear understanding of the objectives.
• Plan and execute the task efficiently, keeping quality and timeliness in mind.
• Regularly update me on your progress, addressing any challenges or concerns promptly.
• Collaborate with relevant team members for a smooth workflow.
• Submit the completed task by the specified deadline.

Your contribution is vital to the success of this project, and I have full confidence in your abilities. Should you require any support or clarification, do not hesitate to reach out.

Thank you for your commitment to our shared goals. Together, we will achieve excellence.

[Your Name] [Your Contact Information]

cc: [List of Relevant Team Members]

Sales Territory Assignment Letter

Sales organizations use this letter to assign specific territories to sales representatives, including geographical boundaries and sales goals.

Dear [Sales Representative’s Name],

I trust this letter finds you in good health and high spirits. As we continue to strive for excellence in our sales operations, I am pleased to inform you of your newly assigned sales territory.

Effective [Effective Date], you are entrusted with the responsibility of managing the [Territory Name] territory. This territory includes the geographical boundaries of [Geographical Boundaries], which have been carefully selected based on market analysis and growth potential.

Your primary objective within this territory is to achieve the following sales goals:

• Revenue Targets : Your annual revenue target for the [Territory Name] territory is [Dollar Amount]. This goal is set to capitalize on the region’s market potential.
• Market Share : We aim to capture a [Percentage]% market share in this territory within the next [Time Frame].
• Customer Acquisition : Focus on acquiring [Number] new customers within the first [Time Frame].

To support your efforts, you will have access to [Support Resources], including marketing materials and dedicated sales support. Regular performance reviews and coaching sessions will be conducted to ensure you are on track to meet and exceed these goals.

Your dedication and commitment are crucial in realizing the full potential of this territory. I have full confidence in your abilities and look forward to witnessing your success in this new role.

If you have any questions or require further clarification, please do not hesitate to reach out.

Congratulations, and best of luck in your new role!

Client Account Assignment Letter  

You can write this letter to assign a particular client account to a team or individual, outlining the client’s needs and expectations.

[Your Company Letterhead]

[Client Name] [Client Address] [City, State, ZIP Code]

Dear [Client Name],

I trust this letter finds you well. We are excited to continue serving your esteemed organization as a trusted partner. At [Your Company Name], we are committed to delivering the highest level of service to meet your unique needs and expectations.

After careful consideration and analysis of your account requirements, we are pleased to inform you that your account will be assigned to our dedicated team led by [Team Leader’s Name]. This team comprises highly skilled professionals with a proven track record in delivering exceptional results to clients in your industry.

Our commitment to you includes:

• Personalized Service: Your dedicated team will work closely with you to understand your goals and requirements.
• Timely Communication: We will provide regular updates and ensure prompt responses to your inquiries.
• Customized Solutions: Tailoring our services to align with your specific needs.
• Continuous Improvement: We will proactively seek opportunities to enhance our partnership.

Please feel free to reach out to [Team Leader’s Name] or myself should you have any questions or require further clarification.

We look forward to a successful partnership and exceeding your expectations. Thank you for choosing [Your Company Name].

[Your Name] [Your Title] [Your Company Name] [Contact Information]

[Enclosure: Additional Information or Documents, if applicable]

Employee Transfer Assignment Letter

 When an employee is transferred to a different department or location, this letter communicates the details of the transfer, including the new position and reporting structure.

[Employee’s Name] [Employee’s Address] [City, State, Zip Code]

I hope this letter finds you in good health and high spirits. We are writing to inform you of an important development in your career here at [Company Name]. After careful consideration and based on your exemplary performance, we are pleased to announce your transfer to a new department/location, effective [Effective Date].

Your new position will be [New Position Title], reporting to [Supervisor’s Name], who will be your immediate supervisor in the [New Department/Location]. This transfer is part of our ongoing efforts to optimize our workforce and align talent with evolving business needs. We are confident that your skills and expertise will make a valuable contribution to the [New Department]’s objectives.

Please note that your terms and conditions of employment, including your compensation and benefits, will remain unchanged. You will receive detailed information regarding your new responsibilities and any necessary training in the coming days.

We appreciate your dedication and look forward to witnessing your continued success in this new role. Should you have any questions or require additional information, please do not hesitate to contact [HR Contact Name] in our Human Resources department.

Congratulations on this exciting new chapter in your career, and we wish you all the best in your new role.

Property Assignment Letter

You can write this letter to assign company assets or property, such as laptops, vehicles, or office spaces, to employees. It includes terms and conditions for use and return.

[Employee’s Full Name] [Employee’s Address] [City, State, Zip Code]

Re: Assignment of Company Property

I am writing to officially assign the following company assets to you, in your capacity as [Employee’s Position] at [Company Name]:

• [List of Assigned Items, e.g., Laptop, Vehicle, Office Space]

You are hereby authorized to use these assets solely for company-related purposes during your employment with [Company Name]. Please take note of the following terms and conditions:

• Care and Maintenance: You are responsible for the proper care and maintenance of the assigned assets, ensuring they are used in a manner consistent with company policies and procedures.
• Return of Assets: Upon termination of your employment or at the company’s request, you must promptly return all assigned assets in good condition.
• Loss or Damage: Any loss, damage, or theft of assigned assets must be reported immediately to [Designated Contact].
• Personal Use: Personal use of company assets is strictly prohibited unless explicitly permitted by company policy.

Failure to comply with these terms may result in disciplinary action, including the potential recovery of costs associated with any damage or loss.

Please acknowledge your acceptance of these terms by signing and returning this letter within [Number of Days] days.

Thank you for your understanding and cooperation.

[Employee’s Acknowledgment and Signature]

I, [Employee’s Name], acknowledge receipt of the above assignment of company property and agree to abide by the terms and conditions outlined herein.

Signature: ________________________

Date: ____________________________

Training Assignment Letter

When employees have to undergo specific training programs, this letter informs them about the training details, including dates, locations, and objectives.

[Your Company Logo]

We are pleased to inform you that you have been selected to participate in our upcoming training program. This initiative is aimed at enhancing your skills and knowledge to contribute effectively to our organization’s goals. Please find the details below:

Training Program: [Program Name] Date: [Start Date] to [End Date] Location: [Training Venue] Objective: The primary objective of this training is to [Specify Training Objectives].

• [Day 1]: [Agenda for Day 1]
• [Day 2]: [Agenda for Day 2]
• [Day 3]: [Agenda for Day 3]

Please arrive at the training venue on time and bring any materials or tools specified in the training agenda. Dress code is [Dress Code].

This training is a valuable opportunity to further develop your skills and contribute to the success of our company. We look forward to your active participation.

If you have any questions or concerns, please feel free to contact [Training Coordinator’s Name] at [Training Coordinator’s Email] or [Training Coordinator’s Phone Number].

Thank you for your commitment to your professional development and our company’s success.

Contract Assignment Letter

In business contracts, one party may assign their rights and obligations to another party. This letter formalizes the assignment of the contract and notifies all relevant parties.

[Your Name] [Your Address] [City, State, Zip Code] [Date]

[Recipient’s Name] [Recipient’s Address] [City, State, Zip Code]

Re: Contract Assignment Letter

I am writing to formally notify you of the assignment of the contract dated [Contract Date], between [Original Party Name], hereinafter referred to as the “Assignor,” and [Recipient’s Name], hereinafter referred to as the “Assignee.”

Pursuant to the terms and conditions of the contract, the Assignor hereby assigns all its rights, duties, and obligations under the aforementioned contract to the Assignee, effective as of [Assignment Effective Date]. This assignment includes but is not limited to [List Key Contractual Terms or Rights Being Assigned].

This assignment is made with the full consent and understanding of all parties involved. All future correspondence, payments, and obligations pertaining to the contract shall be directed to and assumed by the Assignee.

Please be advised that this assignment does not in any way alter the terms and conditions of the original contract, except for the change in the party responsible for its execution.

We kindly request you to update your records accordingly and acknowledge receipt of this letter at your earliest convenience.

Thank you for your prompt attention to this matter. Should you have any questions or require further information, please do not hesitate to contact me at [Your Contact Information].

Yours sincerely,

[Your Name] [Your Title] [Company Name] [Email Address] [Phone Number]

Copyright Assignment Letter

In creative industries, authors or creators may assign their copyright to a publisher or another entity. This letter details the transfer of copyright ownership.

[Your Name] [Your Address] [City, State, Zip Code] [Email Address] [Phone Number] [Date]

[Recipient’s Name] [Recipient’s Title] [Company or Organization Name] [Address] [City, State, Zip Code]

I, [Your Name], am the author/creator of the [Title of Work], which is a literary/artistic work registered under copyright number [Copyright Registration Number], dated [Date of Copyright Registration]. I am writing to formally assign all rights and interests in the aforementioned work to [Company or Organization Name], hereinafter referred to as the “Assignee.”

By this Copyright Assignment Letter, I acknowledge that I am the sole owner of all copyright interests in the work and have full authority to assign these rights to the Assignee. I hereby transfer, convey, and assign to the Assignee, its successors, and assigns, all rights, title, and interest in the work, including but not limited to:

• Exclusive copyright and reproduction rights.
• The right to distribute, display, and perform the work publicly.
• The right to create derivative works based on the original work.
• The right to enforce copyrights against third-party infringement.

This assignment is effective as of [Effective Date], and I understand that the Assignee will have full control over the work’s exploitation. In consideration of this assignment, I agree to receive [Agreed Compensation or Royalties] as per our separate agreement.

I warrant and represent that I have not previously assigned or encumbered the copyright interests in the work and that the work is original and does not infringe upon the rights of any third party. I further agree to cooperate with the Assignee in executing any additional documents necessary to perfect this assignment.

This Copyright Assignment Letter constitutes the entire agreement between the parties and supersedes all prior agreements, oral or written. Any modification to this agreement must be in writing and signed by both parties.

Please sign below to acknowledge your acceptance of this assignment.

[Your Signature]

Accepted by:

[Recipient’s Signature] [Recipient’s Name] [Date]

Vendor Assignment Letter

Businesses may assign their contracts or agreements with vendors to another company. This letter informs the vendor of the assignment and provides instructions for future interactions.

[Vendor’s Name] [Vendor’s Address] [City, State, ZIP Code]

Dear [Vendor’s Name],

We hope this letter finds you well. We are writing to inform you of an important change that will affect our ongoing business relationship. After careful consideration and in the interest of streamlining our operations, we have decided to assign all existing contracts and agreements between [Your Company’s Name] and [Vendor’s Name] to [Name of the Assignee Company], a reputable entity that has agreed to assume all rights and obligations outlined in our existing agreements.

This assignment will become effective on [Effective Date], and from that point forward, [Name of the Assignee Company] will be your primary point of contact for all matters related to the aforementioned contracts and agreements. They will honor all the terms and conditions previously established between [Your Company’s Name] and [Vendor’s Name].

We kindly request that you cooperate with [Name of the Assignee Company] as you have with us, ensuring a smooth transition of responsibilities. Should you have any questions or require further information regarding this assignment, please do not hesitate to reach out to [Contact Person at Assignee Company] at [Contact Email] or [Contact Phone Number].

We appreciate the cooperation and partnership we have enjoyed with you over the years and believe that this change will be beneficial for all parties involved. We look forward to continuing our business relationship through this transition and into the future.

[Your Name] [Your Title] [Your Company’s Name] [Contact Email] [Contact Phone Number]

Beneficiary Assignment Letter

In insurance or financial services, this letter designates a beneficiary for a policy or financial account, specifying the beneficiary’s rights and responsibilities.

[Your Company Letterhead] [Date]

[Beneficiary’s Full Name] [Beneficiary’s Address] [City, State, Zip Code]

Dear [Beneficiary’s Name],

I hope this letter finds you in good health. We are writing to inform you about a significant update regarding your policy/account with [Your Company Name]. In accordance with your recent request, we have processed the beneficiary assignment for your policy/account number [Policy/Account Number], which has been updated effective [Effective Date].

This beneficiary assignment is a crucial step to ensure that your financial assets are passed on to the intended recipient in the event of your unforeseen absence. We understand the importance of this decision, and we are committed to making this process as seamless as possible for you.

Please take a moment to review the details of this assignment, which outline your rights and responsibilities as the designated beneficiary:

Beneficiary’s Rights:

• Claiming Benefits: As the designated beneficiary, you have the right to claim the benefits associated with the policy/account upon the insured or account holder’s demise. Please contact our claims department at [Claims Department Contact] to initiate the claims process.
• Beneficiary Designation Change: You have the option to change the designated beneficiary at any time by submitting a formal written request to [Your Company’s Address]. Changes will only take effect upon our receipt and verification of the request.
• Confidentiality: We respect your privacy and will maintain the confidentiality of your beneficiary designation.

Beneficiary’s Responsibilities:

• Notification: In the unfortunate event of the policy/account holder’s passing, it is your responsibility to promptly notify [Your Company Name] by contacting our claims department at [Claims Department Contact].
• Documentation: To initiate the claims process, you will be required to provide necessary documentation, including a copy of the policy/account holder’s death certificate, your identification, and any other documents requested by our claims department.
• Verification: All information provided during the claims process must be accurate and truthful. Falsifying information may result in a delay or denial of the claim.

We recommend that you keep a copy of this letter along with your policy/account documents in a secure location for your records.

Should you have any questions or require further assistance, please do not hesitate to contact our customer service team at [Customer Service Contact]. We are here to assist you and ensure a smooth beneficiary claims process.

Thank you for entrusting [Your Company Name] with your financial matters. We value your continued relationship with us and are committed to providing you with the highest level of service.

Non-Disclosure Agreement (NDA) Assignment Letter

When an NDA is assigned from one party to another, this letter communicates the change and the continued obligation to maintain confidentiality.

[Your Name] [Your Title] [Your Company Name] [Your Company Address] [City, State, ZIP Code] [Date]

[Recipient’s Name] [Recipient’s Title] [Recipient’s Company Name] [Recipient’s Company Address] [City, State, ZIP Code]

I trust this letter finds you in good health and spirits. We are writing to inform you of a significant development concerning the Non-Disclosure Agreement (NDA) signed between [Your Company Name] and [Recipient’s Company Name] on [Date of NDA]. This letter serves as official notice of the assignment of NDA obligations.

Effective [Effective Date of Assignment], [Your Company Name] has transferred all rights, obligations, and responsibilities under the aforementioned NDA to [Assignee’s Company Name]. This assignment has been made in accordance with the terms and conditions outlined in the original NDA.

We wish to emphasize that, despite this assignment, your continued obligation to maintain the confidentiality of any and all confidential information disclosed during our prior business relationship remains unchanged. You are still bound by the terms and restrictions set forth in the NDA.

We kindly request your acknowledgment of this assignment in writing, and we remain available to address any questions or concerns you may have.

Thank you for your attention to this matter.

[Your Name] [Your Title] [Your Company Name]

By signing below, you acknowledge the assignment of NDA obligations as described in this letter:

Recipient’s Signature: ______________________ Date: ___________

[Recipient’s Name] [Recipient’s Title] [Recipient’s Company Name]

Non-Compete Agreement  

Similar to the NDA, this letter communicates the assignment of a non-compete agreement, which restricts an individual from competing with their former employer.

I trust this letter finds you well. We are writing to formally inform you of the assignment of the Non-Compete Agreement (hereinafter referred to as “the Agreement”) originally entered into between [Former Employer’s Name] and yourself on [Date of Original Agreement]. We wish to apprise you that, as of [Effective Date of Assignment], all rights, obligations, and responsibilities under this Agreement have been assigned to [Your Company Name].

This assignment has been undertaken in accordance with applicable legal procedures and regulations. Henceforth, any inquiries, notifications, or matters related to the Agreement should be directed to [Your Company Name] at [Your Company Address].

We wish to reiterate our commitment to upholding the terms and conditions set forth in the Agreement, and we expect your continued compliance with its provisions. Should you have any questions or require clarification regarding this assignment, please do not hesitate to contact us at [Your Company Contact Information].

[Your Name] [Your Title] [Your Company Name] [Your Contact Information]

Note: This letter serves as a formal communication of the assignment of a Non-Compete Agreement and should be reviewed by legal counsel before use.

Related Posts

Business letter elements.

Business Letter Closings

Layout of Business Letters

Letter Phrases

Parts of Business Letters

Optional Business Letter Parts

Business Letter Book

Most Popular Posts and External Useful Links

Circular Letter Sample

Order Letter Sample

Invitation Letter Sample

Approval Letter Sample to Grant Request

Business Letter Resources

2 thoughts on “Assignment Letter Sample for Business and School”

Pingback: Resume Samples That Win the Job - Business Written Communication

Pingback: Approval Letter Sample for Leave, Loan, Mortgage, and Visa - Englet

Leave a Comment Cancel Reply

You must be logged in to post a comment.

• Sample Letters

FREE 9+ Sample Assignment Letter Templates in PDF | MS Word

An assignment letter is a document that is used mostly in situations such as business bankruptcy and insolvency. It is a legal document which can be presented in courts when handling different cases. Examples of scenarios whereby this paper comes in are when a business owner is assigning a portion of his or her assets to a trustee for selling purposes and also when assigning specific rights to another person such as collecting payment on your behalf.

Assignment Letter

Sample personal business letter - 9+ documents in pdf, word, sample thank you letter to boss - 22+ free documents download ..., sample trademark assignment form - 7+ examples in pdf.

Our assignment templates get designed in the best way possible to usher you properly when creating one. An assignment letter template may also be said to be a Professional Letter of assignment or an assignment letter sample.

Salary Assignment Letter

Size: 130 KB

The top of the page should have the name of the person or the entity issuing the letter together with their personal information such as the telephone number, email address, and the postal address. Below that it should indicate that it is a letter of assignment to give the form an identity. Next should be the full names of the people or entity in the agreement alongside their personal information.

After that, mention the duration of the assignment and the location of where the deal takes place. The body of the document should be concluded by listing all the details of the money that they parties will be handling. Finally, the parties involved should sign the paper to seal the agreement.

Appraisal Assignment Letter

Size: 38 KB

The top of the form should read that the document is an appraisal assignment letter for easier identification. The name plus the postal address of the person or company issuing the appraisals should be listed next. After that, a declaration statement mentioning the names of the parties involved in the agreement should be put down saying who has assigned rights to the other.

The agreement should always comply with the standards set by law. Other acknowledgments that each party is supposed to heed to should also get listed in this document. The model should conclude by stating the period when the agreement will be active.

Voided Assignment Letter

Size: 37 KB

The top of the model should read that it is a voided assignment letter for quick identification of the form. After that, on the left, the name of the person of corporate who is going to receive the document is listed together with other personal information such as a postal address and an email address.

The right should have the date of when the paper gets published. Finally, the reasons as to why there is a voided assignment letter must be on it and signatures of the parties involved should also be given to show that they agree with the stated reasons.

Incentive Assignment Letter

Size: 42 KB

The name of the company issuing the letter should be the first thing on the document and the date below that. Next should be the name and personal details of the person or entity meant to receive it. The incentive assignment should be listed giving all crucial information about it and contacts which the receiver can contact for further negotiations. Finally, it concludes with a short formal message to the receiver.

Professional Assignment Letter

Size: 355 KB

Buddy Assignment Letter

Size: 155 KB

Friendly Assignment Letter

Size: 31 KB

Sample Assignment Letter

Size: 137 KB

Assignment Letter from Trainee

Volunteer Assignment Letter

Size: 52 KB

What are the Advantages of Having our Assignment Letter Templates?

One may lack sufficient knowledge on what to include when forming this document; therefore, the main benefit of having our template is that it gives you the proper guidance on which information to include in your paper and an order of how to put it down.

Another advantage is that our templates are files which you can save on you PC; thus, you can make references from the file again in future when forming assignment letters. Finally, our templates are always designed to help you create one as per the standard legal requirements. You may also see  Sample Personal Letters

How Have We Made our Assignment Letter Templates the Best for you?

Our models get worked on by the experts whom we have interviewed thoroughly and proven that they are talented. We also ensure that they have sufficient experience in the field for our templates to be as effective for you as possible. Another way we have made our templates the best for you is by making them editable such that you can do any modifications you prefer on them. Finally, they are printable for you to be able to make as many copies as you want. You may also see  Friendly Letters

Which are the Most Crucial Aspects that I Should Entail in my Assignment Letter?

Always list the name of parties in the agreement and also sufficient personal information about them. Never forget to indicate the date you publish the model and the period of how long the contract will be valid. Ensure that both parties agree on what gets stated on the Professional Letters then seal the deal with signatures of each. Finally, since it is a legal document, always ensure that your agreement complies with the provisions of the law to avoid awful penalties.

We ensure that we meet the requirements of all our customers according to their needs. Those that would want a fully customed model can always communicate to us so that we can direct you to our experts to help them understand what kind of make you want. We have customer care agents that are always available to tend to all the inquiries you may have and the consultations you may need. Consider acquiring our accessible and affordable assignment letter template today, to guide you while creating the document you need.

If you have any DMCA issues on this post, please contact us !

Related Posts

Sample visa invitation letter templates, how to write an application letter for employment [ with samples ], sample community service letter templates, sample commitment letter templates, sample application letter templates, letterhead samples, sample visa sponsorship letter templates, application letter templates, sample job application cover letter templates, formal excuse letter templates, leave letter templates, sick leave letter templates, free 10+ sample inform letter templates in pdf, free 13+ sample closing business letter templates in pdf | ms word | google docs | pages, 10 free notice to quit letter samples & templates, sample assignment of contract - 6+ free documents download in ..., sample assignment of mortgage template - 9+ free documents ..., sample assignment agreement template - 9+ free documents ..., sample appointment letter - 28+ download free documents in pdf ....

Headcontrolsystem

Assignment Letter Example: How to Write and Format

Are you tired of spending hours crafting the perfect letter for your assignments? Look no further, as we’ve compiled an assignment letter example for you to use and customize to your liking.

Whether you’re a student in need of an extension, or a professional requesting time off, this template can be easily tailored to your specific situation. And the best part? It’s free and readily accessible for you to use right away.

So why waste any more time grappling with the right words to express your needs and requests? Take a cue from our assignment letter example, and get straight to the point. With a few simple edits, you’ll have a polished letter that clearly communicates your needs and meets your specific requirements.

So what are you waiting for? Check out our assignment letter example now, and get started on writing that letter you’ve been putting off. Remember, time is of the essence, so the sooner you write that letter, the sooner you can get the results you desire.

The Best Structure for an Assignment Letter example

When it comes to crafting an effective assignment letter, it’s important to structure it in a way that is clear, concise, and easy to understand. There are a few key elements that should be included in your assignment letter to ensure that it is comprehensive and informative. In this article, we’ll explore the best structure for an assignment letter and provide you with an example to help guide you in crafting your own.

First and foremost, your assignment letter should include an introduction that provides an overview of the assignment and its purpose. This section should be brief but should give the reader a clear idea of what the assignment is all about and why it is important. For example, your introduction might read something like this:

Dear [Recipient Name],

I am writing to assign you the task of conducting research on the current market trends in the hospitality industry. The purpose of this assignment is to help our company gain a better understanding of the industry and to identify potential opportunities for growth.

After providing an introduction, the next section of your assignment letter should include a detailed explanation of the assignment itself. This section should cover the specific requirements of the assignment, any guidelines the recipient should follow, and any expectations the company or organization may have. Additionally, it’s important to provide a clear deadline for the completion of the assignment. Consider including an outline or bullet points to help organize this section and make it easy for the recipient to understand what is expected of them.

Once you have provided a clear explanation of the assignment, be sure to address any potential questions or concerns the recipient may have. This can be done in a separate section of the letter or within the previous section. Providing this information will help the recipient feel more confident in their ability to complete the assignment and will reduce any confusion or uncertainty.

Finally, it’s important to close the assignment letter on a positive and supportive note. Thank the recipient for their time and effort, and express your confidence in their abilities. You might also consider offering any assistance or support that the recipient may need to successfully complete the assignment.

In summary, the best structure for an assignment letter example includes an introduction, a detailed explanation of the assignment, an addressment of any potential questions or concerns, and a positive closing. Here’s an example of what that structure might look like:

Your assignment should include:

– A detailed analysis of current market trends in the hospitality industry – Identification of potential opportunities for growth – Any recommendations you may have for our company based on your research

We expect your research to be comprehensive, but also concise and easy to understand. You may use any research tools or resources available to you, but please include a brief summary of the methodologies you used.

You should plan on completing this assignment within three weeks of its receipt. If you have any questions or concerns about the task, please do not hesitate to ask. We are more than willing to answer any questions and provide support where necessary.

Thank you for your dedication and hard work. We have complete confidence in your abilities and know that you will complete this task to the best of your ability.

[Your Name]

By following this structure and style of writing, you can create a clear and effective assignment letter that ensures your recipient knows exactly what is expected of them and feels confident in their ability to complete the task at hand.

7 Assignment Letter Examples

Assignment letter example – promotion.

Dear [Recipient’s Name],

Congratulations on your promotion to [New Position]. I am writing this letter to endorse your appointment and confirm your new role as [New Position]. Your dedication, strong work ethic, and excellent leadership skills have not gone unnoticed, and I am confident that you will excel in this new responsibility.

You have demonstrated exceptional proficiency in your previous position, and your experience will be invaluable as you assume your new assignment. Your outstanding performance and ability to mentor and empower your colleagues make you an asset to any team.

Once again, congratulations on your promotion, and I wish you continued success in your new role.

Assignment Letter Example – Student Transfer

I am writing this letter to request your support for [Student’s Name] transfer to your institution. [Student’s Name] is an enthusiastic and hardworking individual who is highly dedicated to their education. Unfortunately, due to family circumstances, they need to move to a new city and will need to transfer to another school.

As their current teacher, I am confident that [Student’s Name] will thrive in your academic community. They have demonstrated excellent academic performance and participation in extracurricular activities, and I believe they would make a valuable contribution to your student body.

Thank you for considering their transfer request. Please do not hesitate to contact me if you need any additional information.

Assignment Letter Example – Employment Recommendation

I am writing this letter to recommend [Applicant’s Name] for employment at your organization. [Applicant’s Name] is a highly skilled and diligent individual who has demonstrated exceptional work ethics and outstanding performance in their previous job as [Position].

During their employment with our team, [Applicant’s Name] demonstrated excellent communication, leadership, and decision-making skills. Moreover, they were an integral part of the team, and their contribution to our success cannot go unnoticed.

I am confident that [Applicant’s Name] will excel in the position you are offering, and their exceptional work ethics, attention to detail, and passion for their job will make a significant contribution to your organization’s success.

Thank you for considering my recommendation, and if you need any additional information, please do not hesitate to contact me.

Assignment Letter Example – Research Proposal

I am writing this letter to submit my research proposal for [Research Topic] as a part of my degree program. By this letter, I am requesting your approval and feedback on my proposed research project.

[Research Topic] aims to [Brief description of the research project and its objectives]. My research project will involve [Methodology, data collection, and analysis techniques].

I believe that my proposed research project has the potential to contribute to the field of [Field name] and generate significant findings that could support the development of [Industry sector] in our country. I am passionate and committed to carrying out this research project diligently and delivering high-quality results.

Please find attached my research proposal, and I look forward to hearing your feedback and approval for my research project.

Thank you for considering my proposal.

Assignment Letter Example – Project Approval

I am writing this letter to request your approval for [Project Name]. [Project Name] is a project that will involve [Project Objectives and Deliverables], and our team is looking forward to executing it efficiently and effectively.

We have put together a comprehensive plan that outlines the project scope, timelines, and resources required for successful project delivery. The project team comprises highly skilled individuals who have expertise in various areas relevant to this project.

We strongly believe that [Project name] will deliver significant benefits to our organization, and its completion will positively impact our operations and objectives. We appreciate your support and approval in advancing this project and look forward to working with you towards its successful delivery.

Thank you for considering our request.

Assignment Letter Example – Introduction to the Client

This letter serves to introduce [Your Company Name] to [Your Client’s Name]. We are delighted to establish a business relationship with your company and offer our services to drive your business goals and objectives forward.

[Your Company Name] is a professional services firm that offers [Services you offer] to a wide range of clients in different sectors. Our team comprises highly skilled professionals with expertise in [Specialization and areas of service] and are committed to delivering excellent results that exceed expectations.

We understand how vital it is for businesses to achieve their goals and objectives, and how crucial it is to work with the right partners who understand their unique needs. We are committed to building a long-lasting relationship with your company, and we are confident that our services will deliver significant value, ultimately impacting your business’s growth and success.

Thank you for considering our services, and we look forward to hearing from you soon.

Assignment Letter Example – Scholarship Recommendation

I am writing this letter to recommend [Student Name] for a scholarship program at your institution. [Student Name] is a highly talented and motivated individual who has demonstrated exceptional academic and extracurricular performance.

[Student Name] is a diligent student who is passionate about their studies and has demonstrated significant potential that needs to be nurtured through continuous learning. Their academic achievement, community involvement, and leadership potential are commendable, and I am confident that [Student Name] will make a valuable contribution to your institution.

We believe that education is the foundation for creating a better future for us all. By awarding this scholarship to [Student Name], you will be supporting their educational journey, which will ultimately positively impact their future success and the development of our society.

Thank you for considering my recommendation, and please do not hesitate to contact me if you need any additional information.

Tips for Writing an Excellent Assignment Letter

Writing an assignment letter can be a daunting task, especially if you have never done it before. However, with proper planning and execution, you can create an excellent assignment letter that conveys your message effectively. Here are some tips to help you accomplish this challenging task.

• Define the Purpose: Before starting to write, define the purpose of your letter. Determine what you intend to achieve by writing this letter. This will help you stay focused on your message throughout the writing process.
• Understand Your Audience: Consider who your audience is and tailor your writing to meet their needs. Determine what kind of writing style and language best suit your audience.
• Organize Your Thoughts: Plan and organize your thoughts before writing your letter. List down the points you want to cover and organize them based on their relevance and importance.
• Use Clear and Concise Language: Use clear and concise language to convey your message effectively. Avoid using jargon or complex words that may confuse your reader.
• Be Polite andProfessional: Use a polite and professional tone throughout your letter. Avoid using offensive language or making personal attacks.
• Proofread: Before sending your letter, proofread it thoroughly to check for spelling and grammar errors. This will help ensure that your message comes across clearly and professionally.

Writing an assignment letter can be intimidating, but with these tips, you can create an excellent letter that will convey your message effectively. By defining your purpose, understanding your audience, organizing your thoughts, using clear and concise language, being polite and professional, and proofreading, you can write an assignment letter that stands out and gets results.

Assignment Letter Example FAQs

What is an assignment letter.

An assignment letter is a document issued by an employer or a company that formally announces the transfer or appointment of an employee to a new position or location.

What information should be included in an assignment letter?

An assignment letter should include the employee’s name, current position, new position, effective date of the transfer, location of the new position, and any other relevant details about the transfer.

Can an employee refuse a job assignment outlined in an assignment letter?

An employee can refuse a job assignment, however this may result in consequences such as disciplinary actions or termination of employment.

How should an employee respond to an assignment letter?

An employee should read the assignment letter carefully, ask any clarifying questions, and provide a written acknowledgement of receipt of the letter.

Can an assignment letter be modified after it has been issued?

Yes, an assignment letter can be modified if necessary based on the discretion of the employer or company.

Is an assignment letter legally binding?

An assignment letter is considered to be a legally binding agreement between the employer and employee as long as it is properly executed and signed by both parties.

What should an employee do if they have concerns about their assignment?

An employee should speak with their supervisor or directly with HR if they have concerns or questions regarding their assignment outlined in the letter.

Wrapping Things Up

That’s it, folks! You have now learned about an assignment letter example. I hope this article provided you an insight into how to craft your own letter. Remember, an assignment letter should be professionally written because it’s a formal document. Be concise, clear, and specific about the details included in your letter. Thank you for taking the time to read this article. Hopefully, you found it informative and useful. Keep visiting us for more articles like this.

Developing a Winning Developmental Assignment Sample Letter: Tips and Examples Assignment Letter for Employee Sample: Template and Tips to Write Understanding the Importance of Declaration Form for Assignment in Securing Academic Integrity How to Write an Effective Excuse Letter for Students: Tips and Examples Mastering Declarations of Assignment: A Comprehensive Guide with Sample Templates

• Product Development / Launch
• Critiques / Assessments
• Repositioning / Redesigning
• Print-to-Web / Multiplatform
• Promotion / Marketing
• Management Consulting
• Training / Facilitating
• Acoustic Guitar Magazine
• Afar Magazine
• Asiatica Magazine
• ConsumerReports.org
• Discovery.com
• Dwell Magazine
• Navigenics.com
• Surgical Techniques Online
• more projects
• About West Gold Editorial
• Michael Gold

ContentWise Blog

The assignment letter, an editor’s best friend.

By Susan West & Michael Gold on January 26, 2012

Sure, you and the writer had a long talk when you commissioned that story idea. But two months later the manuscript is on your desk, and who can remember what the article was supposed to be? That’s where an assignment letter comes in handy. After you and a freelancer have agreed on a story, recap the discussion in writing and send your letter (or e-mail message) to the writer. It will help you get the piece you want.

Once you’ve read through the guidelines below, have a look at our sample letter (a downloadable PDF document).

WHY WRITE IT?

• To build an editorial foundation for the story: A clear assignment letter puts you and the writer on the same wavelength. If your written description differs from the writer’s recollection, you have a chance to resolve the discrepancy before the first draft comes in. And when the manuscript arrives, the letter allows you to judge whether the writer delivered the story as promised. You can also circulate the letter to higher-ups to make sure they buy into the assignment and recall it later. When you distribute the manuscript to other editors for review, attach the letter so they too know what the idea was.
• To build a relationship with a writer: Writers want clear instruction; an assignment letter provides that and gives the writer something to refer to while reporting and writing. A careful summary of the story idea assures the writer that you’re a careful editor who wants to prevent those nasty surprises that so often pop up between writer and editor. The letter also lets you address a writer’s weaknesses—get two sources for every fact, avoid clichés, and so on.

WHAT’S IN IT?

• A clear, specific statement of the story’s concept, content, and approach: Quickly and specifically outline what the article will cover and the depth of information you expect, including perhaps the types of sources you desire (personal interviews, scientific studies, etc.). Send research materials you have collected. Enclose a sample story from your magazine that could serve as a model. Confirm the approach you have agreed to and, if you two have discussed them, outline the lead and structure.
• Your worries: Is the reporting going to be difficult? Say so. Are you concerned about the structure? Ask to see an outline. Are there points that absolutely have to be covered? Make sure the writer knows.
• Logistical information: Describe the magazine’s payment procedures, editing process, fact-checking needs; tell the writer if you’re going to be out of town and whether you prefer to work by phone or e-mail. You can create some of this information ahead of time to cut-and-paste into your assignment letters.

For more suggestions on working with writers, see our model rewrite letter and tips on getting the most from freelancers .

Posted in Magazines , Resources

Browse Blog by Topic

What’s new.

Connect With Us

Publishing Resources

• e-Newsletter
• ( For Clients Only )

Copyright © 2020 West Gold Editorial Consulting | Website by West Gold Editorial | Powered by WordPress

• Assignment Letters
• All Purpose

Sample Letters of Assignment

Send an assignment letter when you are communicating information about an assignment, such as a work or school assignment. You will sometimes write a letter like this on behalf of someone else, such as your child, your elderly parent, or someone who has placed you in charge of his or her affairs. Sometimes, assignment letters are professional in tone and style, but they can also be more informal and conversational, depending on the situation and context. The style and wording you use in a letter depend on the specific circumstances.

It is generally best to keep letters as short and concise as possible while still communicating the necessary information. Feel free to customize and modify any of these letters according to your individual needs.

NOTE: In all letters, brackets indicate information that you should fill in. Remove the brackets when you have modified the text to your liking.

• Print this Letter
• Authorization Letter sample
• Appreciation Letter Sample
• Business Letter
• Business Announcement Letters
• Holidays and Place
• Invitation Sample Letter
• Letter of intent Samples
• Travel Letters
• Valentines Day Letters

recently twittered on Letter Samples

• Certificates
• Budget Forms
• Acceptance Letter Sample
• Acknowledgement Letter Sample
• Adjustment Letter Sample
• Accounts Receivable Letter Sample
• Agreement Letter Sample
• Announcement Letter Sample
• Apology Letter Sample
• Appointment Letter Sample
• Approval Letter Sample

Assignment Letter Sample

• Authorization Letter Sample
• Cancellation Letter Sample
• Collection Letter Sample
• Commercial Lease Agreement
• Compliment Letter Sample
• Complaint Letter Sample
• Confirmation Letter Sample
• Congratulations Letter Sample
• Contract of Employment
• Correction Letter Sample
• Cover Letter Format
• Credit Letter Sample
• Customer Service Letter Sample
• Directive Letter Sample
• Disagreement Letter Sample
• Dispute Letter Sample
• Excuse Letter Sample
• Grocery Lists
• Job Application Letter Sample
• Letter Formats
• Letter of Appreciation Sample
• Decline Letter Sample
• Delegation Letter Sample
• Discharge Letter Sample
• Encouragement Letter Sample
• Endorsement Letter Sample
• Explanation Letter Sample
• Farewell Letter Sample
• Follow Up Letter Sample
• Fundraising Letter Sample
• Good Faith Letter Sample
• Introduction Letter Sample
• Invitation Letter Sample
• Letter of Inquiry
• Letter of Recommendation
• Residential Lease Agreement
• Rental Application Form
• Monthly Rental Agreement
• Roommate Agreement Form
• Sublease Agreement Form
• To Do Lists
• Cover Letters
• How to Write a Resume
• How to Write a Good Resume
• How to be Effective in Technical Writing
• How to Write a Cover Letter for a Resume
• How to Write A Business Letter
• Business Writing – How to Write Effectively for Business
• How To Write a Letter of Appreciation
• How to Write a Job Application Letter
• Letter Writing Infographics

Assignment Letter Sample – How to Write an Assignment Letter.

An assignment letter is a letter that conveys the writer’s intention of assigning some of his or her rights to an assignee. This letter is used in different situations like the bankruptcy of a business or it could be simply used to give the right to the assignee to act on the behalf of the assigner. This is one of the letters that are hardly used, but still it is still essential in knowing how to write a good assignment letter in case you will need to write it in the future.

Writing letters, reports, notes, among other things, are important skills for business and personal life. Effective letters will yield nothing but good results. Most often than not, people assess others by the quality of their writing, hence it’s essential to write well. Here are some simple tips in writing an assignment letter to get you started:

• The most basic and most important thing you should when writing an assignment letter is that you should be clear and specific regarding the rights that you are going to assign and how long will it last.

• Use short sentences. Sentences that contains more than fifteen words could lessen the clarity of what you’re trying to convey. After drafting it, seek out commas and make full use of pauses in between long sentences, and replace with full-stops. Avoid using technical terms unless it is necessary.

• In writing assignment letters, you should check for typographical, grammatical and factual errors. Be sure to include ways to contact you regarding any concerns they might have.

Having a good letter format or letter template as a guide can be very helpful. Download a free assignment letter sample, then customize that will suit your needs. It is a great way to get you started in the right direction.

Assignment of Additional Duties

Free Assignment Letter Template

Assigning content to writers takes time if you do it right. It’s important to give your writers as much information as you can so they can create the content you need. An assignment letter should be in every content director’s — and every publication editor’s — toolkit. We’ve taken the guesswork out. You can download this Assignment Letter Template (Word Doc) today to get your writers on the right track. Download it, modify, add your logo and branding. It’s all yours.

Where should we send your FREE Assignment Letter Template?

• Name * First Last
• Consent * I consent to have this website store my submitted information so they can respond to my inquiry.
• Phone This field is for validation purposes and should be left unchanged.

• Sign Up for Mailing List
• Search Search

Username or Email Address

Remember Me

Resources for Teachers: Creating Writing Assignments

This page contains four specific areas:

Creating Effective Assignments

Checking the assignment, sequencing writing assignments, selecting an effective writing assignment format.

Research has shown that the more detailed a writing assignment is, the better the student papers are in response to that assignment. Instructors can often help students write more effective papers by giving students written instructions about that assignment. Explicit descriptions of assignments on the syllabus or on an “assignment sheet” tend to produce the best results. These instructions might make explicit the process or steps necessary to complete the assignment. Assignment sheets should detail:

• the kind of writing expected
• the scope of acceptable subject matter
• the length requirements
• formatting requirements
• documentation format
• the amount and type of research expected (if any)
• the writer’s role
• deadlines for the first draft and its revision

Providing questions or needed data in the assignment helps students get started. For instance, some questions can suggest a mode of organization to the students. Other questions might suggest a procedure to follow. The questions posed should require that students assert a thesis.

The following areas should help you create effective writing assignments.

Examining your goals for the assignment

• How exactly does this assignment fit with the objectives of your course?
• Should this assignment relate only to the class and the texts for the class, or should it also relate to the world beyond the classroom?
• What do you want the students to learn or experience from this writing assignment?
• Should this assignment be an individual or a collaborative effort?
• What do you want students to show you in this assignment? To demonstrate mastery of concepts or texts? To demonstrate logical and critical thinking? To develop an original idea? To learn and demonstrate the procedures, practices, and tools of your field of study?

Defining the writing task

• Is the assignment sequenced so that students: (1) write a draft, (2) receive feedback (from you, fellow students, or staff members at the Writing and Communication Center), and (3) then revise it? Such a procedure has been proven to accomplish at least two goals: it improves the student’s writing and it discourages plagiarism.
• Does the assignment include so many sub-questions that students will be confused about the major issue they should examine? Can you give more guidance about what the paper’s main focus should be? Can you reduce the number of sub-questions?
• What is the purpose of the assignment (e.g., review knowledge already learned, find additional information, synthesize research, examine a new hypothesis)? Making the purpose(s) of the assignment explicit helps students write the kind of paper you want.
• What is the required form (e.g., expository essay, lab report, memo, business report)?
• What mode is required for the assignment (e.g., description, narration, analysis, persuasion, a combination of two or more of these)?

Defining the audience for the paper

• Can you define a hypothetical audience to help students determine which concepts to define and explain? When students write only to the instructor, they may assume that little, if anything, requires explanation. Defining the whole class as the intended audience will clarify this issue for students.
• What is the probable attitude of the intended readers toward the topic itself? Toward the student writer’s thesis? Toward the student writer?
• What is the probable educational and economic background of the intended readers?

Defining the writer’s role

• Can you make explicit what persona you wish the students to assume? For example, a very effective role for student writers is that of a “professional in training” who uses the assumptions, the perspective, and the conceptual tools of the discipline.

Defining your evaluative criteria

1. If possible, explain the relative weight in grading assigned to the quality of writing and the assignment’s content:

• depth of coverage
• organization
• critical thinking
• original thinking
• use of research
• logical demonstration
• appropriate mode of structure and analysis (e.g., comparison, argument)
• correct use of sources
• grammar and mechanics
• professional tone
• correct use of course-specific concepts and terms.

Here’s a checklist for writing assignments:

• Have you used explicit command words in your instructions (e.g., “compare and contrast” and “explain” are more explicit than “explore” or “consider”)? The more explicit the command words, the better chance the students will write the type of paper you wish.
• Does the assignment suggest a topic, thesis, and format? Should it?
• Have you told students the kind of audience they are addressing — the level of knowledge they can assume the readers have and your particular preferences (e.g., “avoid slang, use the first-person sparingly”)?
• If the assignment has several stages of completion, have you made the various deadlines clear? Is your policy on due dates clear?
• Have you presented the assignment in a manageable form? For instance, a 5-page assignment sheet for a 1-page paper may overwhelm students. Similarly, a 1-sentence assignment for a 25-page paper may offer insufficient guidance.

There are several benefits of sequencing writing assignments:

• Sequencing provides a sense of coherence for the course.
• This approach helps students see progress and purpose in their work rather than seeing the writing assignments as separate exercises.
• It encourages complexity through sustained attention, revision, and consideration of multiple perspectives.
• If you have only one large paper due near the end of the course, you might create a sequence of smaller assignments leading up to and providing a foundation for that larger paper (e.g., proposal of the topic, an annotated bibliography, a progress report, a summary of the paper’s key argument, a first draft of the paper itself). This approach allows you to give students guidance and also discourages plagiarism.
• It mirrors the approach to written work in many professions.

The concept of sequencing writing assignments also allows for a wide range of options in creating the assignment. It is often beneficial to have students submit the components suggested below to your course’s STELLAR web site.

Use the writing process itself. In its simplest form, “sequencing an assignment” can mean establishing some sort of “official” check of the prewriting and drafting steps in the writing process. This step guarantees that students will not write the whole paper in one sitting and also gives students more time to let their ideas develop. This check might be something as informal as having students work on their prewriting or draft for a few minutes at the end of class. Or it might be something more formal such as collecting the prewriting and giving a few suggestions and comments.

Have students submit drafts. You might ask students to submit a first draft in order to receive your quick responses to its content, or have them submit written questions about the content and scope of their projects after they have completed their first draft.

Establish small groups. Set up small writing groups of three-five students from the class. Allow them to meet for a few minutes in class or have them arrange a meeting outside of class to comment constructively on each other’s drafts. The students do not need to be writing on the same topic.

Require consultations. Have students consult with someone in the Writing and Communication Center about their prewriting and/or drafts. The Center has yellow forms that we can give to students to inform you that such a visit was made.

Explore a subject in increasingly complex ways. A series of reading and writing assignments may be linked by the same subject matter or topic. Students encounter new perspectives and competing ideas with each new reading, and thus must evaluate and balance various views and adopt a position that considers the various points of view.

Change modes of discourse. In this approach, students’ assignments move from less complex to more complex modes of discourse (e.g., from expressive to analytic to argumentative; or from lab report to position paper to research article).

Change audiences. In this approach, students create drafts for different audiences, moving from personal to public (e.g., from self-reflection to an audience of peers to an audience of specialists). Each change would require different tasks and more extensive knowledge.

Change perspective through time. In this approach, students might write a statement of their understanding of a subject or issue at the beginning of a course and then return at the end of the semester to write an analysis of that original stance in the light of the experiences and knowledge gained in the course.

Use a natural sequence. A different approach to sequencing is to create a series of assignments culminating in a final writing project. In scientific and technical writing, for example, students could write a proposal requesting approval of a particular topic. The next assignment might be a progress report (or a series of progress reports), and the final assignment could be the report or document itself. For humanities and social science courses, students might write a proposal requesting approval of a particular topic, then hand in an annotated bibliography, and then a draft, and then the final version of the paper.

Have students submit sections. A variation of the previous approach is to have students submit various sections of their final document throughout the semester (e.g., their bibliography, review of the literature, methods section).

In addition to the standard essay and report formats, several other formats exist that might give students a different slant on the course material or allow them to use slightly different writing skills. Here are some suggestions:

Journals. Journals have become a popular format in recent years for courses that require some writing. In-class journal entries can spark discussions and reveal gaps in students’ understanding of the material. Having students write an in-class entry summarizing the material covered that day can aid the learning process and also reveal concepts that require more elaboration. Out-of-class entries involve short summaries or analyses of texts, or are a testing ground for ideas for student papers and reports. Although journals may seem to add a huge burden for instructors to correct, in fact many instructors either spot-check journals (looking at a few particular key entries) or grade them based on the number of entries completed. Journals are usually not graded for their prose style. STELLAR forums work well for out-of-class entries.

Letters. Students can define and defend a position on an issue in a letter written to someone in authority. They can also explain a concept or a process to someone in need of that particular information. They can write a letter to a friend explaining their concerns about an upcoming paper assignment or explaining their ideas for an upcoming paper assignment. If you wish to add a creative element to the writing assignment, you might have students adopt the persona of an important person discussed in your course (e.g., an historical figure) and write a letter explaining his/her actions, process, or theory to an interested person (e.g., “pretend that you are John Wilkes Booth and write a letter to the Congress justifying your assassination of Abraham Lincoln,” or “pretend you are Henry VIII writing to Thomas More explaining your break from the Catholic Church”).

Editorials . Students can define and defend a position on a controversial issue in the format of an editorial for the campus or local newspaper or for a national journal.

Cases . Students might create a case study particular to the course’s subject matter.

Position Papers . Students can define and defend a position, perhaps as a preliminary step in the creation of a formal research paper or essay.

Imitation of a Text . Students can create a new document “in the style of” a particular writer (e.g., “Create a government document the way Woody Allen might write it” or “Write your own ‘Modest Proposal’ about a modern issue”).

Instruction Manuals . Students write a step-by-step explanation of a process.

Dialogues . Students create a dialogue between two major figures studied in which they not only reveal those people’s theories or thoughts but also explore areas of possible disagreement (e.g., “Write a dialogue between Claude Monet and Jackson Pollock about the nature and uses of art”).

Collaborative projects . Students work together to create such works as reports, questions, and critiques.

Assignment letter templates

A good assignment letter is essential; it forms a contract between the company and the assignee but a poorly constructed letter can lead to miscommunication about salary, allowances, benefits and more.

Our experienced Consultants are on hand to critique your company's assignment letters and, if required, create assignment letter templates in line with your policy, as well as offer expert advice and guidance on content so that your assignment letters accurately manage the expectations of the employee and the company.

10 Examples of Good and Right Assignment Letters (Latest)

• July 06, 2021
• In Miscellanea

After previously discussing about formal letter sample The following will discuss in more detail related to an example of an assignment letter.

Table of contents

Definition of Letter of Assignment

Assignment letter is a letter made by an agency or company to give a special task to its employees.

As the name implies, this assignment letter is generally made by a superior or someone with a higher rank in order to assign tasks to his subordinates to do certain tasks.

This assignment letter is also one of the types of official letters, although the use of this assignment letter is internal (only within the scope of the agency/institution).

Function and Purpose of Assignment Letter

Unlike an official letter or power of attorney, an assignment letter has several specific functions and purposes, such as:

• For an official or formal sign if someone is indeed from a recognized agency/company.
• To help the smooth running of a job if the one given the task wants to get in touch with other institutions/agencies outside the company.
• Facilitate work in the community.
• As an official sign in avoiding the occurrence of crimes against others.

Characteristics of Assignments

To distinguish an assignment letter from other types of letters, there are several special characteristics of an assignment letter, including:

• Have an explanation regarding the assignment of leaders from an agency/company to staff who will be given an assignment.
• Do not use casual language, but use standard language and have brief, solid and clear explanations.
• Have letterhead, signature from the authorizing authority and official stamp from an agency/company.
• Does not have a double meaning.
• Writing neatly and sequentially.
• Use firm and polite language.
• Easy to understand.

Parts of the Letter of Assignment

Assignments can be in the form of narratives, columns, and tables.

To make your own assignment letter, there are several important parts that must be in it, including the following:

1. Headmaster

The head of the letter consists of:

• Official letterhead. In this section the contents are in the form of a logo or symbol of an agency and are written using capital letters symmetrically.
• Assignment said. Written using capital letters symmetrically.
• Reference number.

2. Letter Body

The body of the letter consists of:

• Opening paragraph. This section covers the considerations / basis of the letter. These considerations include the reasons for the assignment letter.
• Fill in the assignment letter. It includes the word assignment to whom, the name and position of the employee who gets the assignment and writes down what tasks must be done.

3. Letter Closing

In the closing part of the letter / foot of the assignment letter, it consists of:

• Name and position of the signatory officer. The name is written using a capital letter in each element and ends with a comma.
• Full name of the official who signed the assignment letter. It is written in capital letters for the beginning of each element.
• The signature of the official giving the assignment.
• Place and date the assignment letter was made.
• Service stamp.

4. Distribution and Copy

Assignment letter is given to the person who gets the assignment. A copy of this assignment letter will be sent to the relevant officials/agencies.

5. Things to Show

If the assigned task is a collective task, then the list of assigned employees will be included in the attachment containing the serial number, name, main number, position, rank and information.

The Assignment Letter is not valid after the assigned task has been completed.

Types of Assignments

Here are some types of assignment letters that are often encountered, including:

1. Employee assignment letter

In general, this type of assignment letter is issued by an authorized official with a position above the one assigned.

3. Letter of assignment in charge of the event

For this type of assignment letter, it is usually given to individuals, collectives or individuals who have a special position to become a committee.

This assignment letter is an official assignment letter in which it also contains the jobdesk of the person who was given the letter.

2. Teacher assignment letter

There are many kinds of assignments for teachers, such as: Letters of assignment to attend training and guidance, letters of assignment to become a substitute teacher.

5. Organizational assignment letter

Organizational assignments are issued by the chairman of an organization, be it student organizations or other organizations.

The contents of the organizational assignment letter are generally intended for members of the organization or one of the members who are given the mandate to be able to regulate the activities of the organization's work program.

Example: Being the chairman of the organization's birthday, being the committee of the big day.

4. Company assignment letter

A company assignment letter is almost like an employee assignment letter.

But what distinguishes it is where the company's letter of assignment explains in more detail what tasks will be done.

While the employee assignment letter will not usually be explained in detail because it is still on a company/small business scale.

How to Make a Letter of Assignment

Here is a short way to make a good and correct assignment letter, including:

• The writing of the head of the assignment letter is the same as writing the head of the official letter. Be it in the form of a description, narrative or table.
• The word in the assignment letter uses capital letters, is symmetrical and is 4 hooks from the bottom line of the letterhead.
• The assignment letter number is typed using a distance of 1 jarak hooks.

Important points that must exist in writing a letter of assignment:

• The name of the official giving the assignment is typed by mentioning the name of the position, spaced 4 hooks below the word number.
• The name of the recipient of the assignment is spaced 3 hooks from the bottom of the space with the name and job title giving the assignment.
• If the assignor and assignee have an Employee Identification Number (NIP) then write down their NIP and title.
• If the person giving and receiving the assignment has a NIP, state the group. This one is not required, depending on the agreement of the institution, agency members, companies and also the community.
• The purpose of the letter, date and place of assignment is typed and spaced 3 hooks below the position word. And prioritize the word for.
• Use a good closing greeting, standard, and not pushy.

The following is the order of making a good and correct assignment letter:

• Letterhead.
• No Letter, Attachment and Page.
• Task Points and Time.
• Job Desk / Assigned tasks.
• Signature, Full Name and Agency Stamp.

Sample Letter of Assignment

After knowing some important points about the assignment letter, here are some examples of the assignment letter, including:

a. Sample Company Assignment Letter

LETTER OF ASSIGNMENT

Number: 1906/ST/BS/V/2018

In connection with the construction of the Sri Ratu Hotel, which is located at Jalan Cibubur No. 345 Lembang Regency, West Java Province, hereby assign to:

In order to supervise the construction work of the Sri Ratu Hotel, starting from 19 June 2020 to 02 January 2021.

All costs incurred from carrying out this task will later be charged to the cost of the development project. Applies to the party concerned in accordance with the existing rules.

Thus, this assignment letter is issued truthfully. Participants are expected to be able to carry out with full responsibility.

Bandung, 15 June 2020 Project Manager,

Gilang Setiawan, ST

b. Sample Employee Assignment Letter

Employee Assignment Surat

The undersigned as Operational Manager on behalf of PT. Forward Jaya:

Hereby has given the task to the employees of PT. Maju Jaya with:

In order to immediately work on and complete the fiber optic network installation project in the Bantul area. Not only that, he is also responsible for cleanliness, security, order and all matters related to his duties.

Thus this Letter of Assignment is given, to be used properly with full responsibility.

Bantul, 19 June 2020 Knowing, Operational manager,

c. Sample Teacher Assignment Letter

THE GOVERNMENT OF SELATAN PURWOKERTO REGENCY

EDUCATION AUTHORITIES

SMP NEGERI 1 PURWOKERTO

Pandjaitan District, South Purwokerto Regency, Central Java

Number: 09/154/SMA-1/III/2020

The undersigned is the Principal of the State Junior High School 1 Purwokerto, Pandjaitan District, South Purwokerto Regency, Central Java:

Name: Tiyas Safira, M. of

ID: 37764899910

Place, date of birth: Jakarta, December 08, 1986

Rank / goal. Room: Young Stylist/ IIB

Work Unit: SMP Negeri 1 Purwokerto

To take part in the "Training for Quality Improvement of Foreign Language and Indonesian Subject Teachers" which will be held at the General Sudirman University Meeting Building on 6 to 9 April 2018.

Thus, we convey this assignment letter so that it can be used properly and we ask the government to make a written report after participating in the activity.

Purwokerto, 27 March 2018

Principal of SMP Negeri 1 Purwokerto,

Drs. Gilang Setiawan, M. Ag

ID: 75846197658947225939

d. Example of a Temporary Substitute Teacher Assignment Letter

Number: 10/17-SM/XII/2017

The undersigned below :

Name: Setiawan Putra, M. Sc

ID: 7584357931929

Rank/ Goal.: Coach/ IV A

Position: Head of SMA Negeri 1 Banjarnegara

Name: Tiyas Safira, S. Pd

Position: Physical Education and Health Teacher at SMA Negeri 1 Banjarnegara

To carry out the task as a temporary substitute Physical Education and Health (Penjaskes) teacher at SMA Negeri 1 Banjarnegara during the even semester of the 2017/2018 academic year starting from June 19 to October 17, 2020.

Thus this Letter of Assignment is made, hopefully it can carry out its duties properly and responsibly.

Banjarnegara, 15 May 2017

Principal of SMA Negeri 1 Banjarnegara,

Setiawan Putra, M. Sc

e. Sample Organizational Assignment Letter

EAST NUSA TENGGARA STUDENTS ASSOCIATION YOGYAKARTA CITY Secretariat of Jalan Gajayana Number 87 Malang City

LETTER OF ASSIGNMENT Number: 45/ IMTB/ IIII/2020

That I, the undersigned:

• Name: Gina Wanda
• Address: Jalan Simpang Jaya Ijen No 75
• Position: Chairman of the East Nusa Tenggara Student Association

Give mandate to:

• Name: Aulia Rahma
• Address: Jalan Patimura No. 209
• Position: Chief Executive Officer

To coordinate all members of the East Nusa Tenggara Student Association throughout the city of Jogja in preparation for the organization's anniversary. This task is expected to be done on June 25, 2020 until the event is completed, namely On June 28, 2020.

Thus this letter is made so that it can be done with full responsibility. Thank you for your attention.

Yogyakarta, 22 June 2020 Chairman of the East Nusa Tenggara Student Association

f. Sample Letter of Assignment in Charge of Events

DEPARTMENT OF EDUCATION AND CULTURE WONOSOBO REGENCY SMA 2 WONOSOBO REGENCY Jalan Mawar No 17, Ijen, Wonosobo Tel: 0221976357 Fax. 737432842658

No: 10/SMA2/IIII/2020 Subject: Letter of Assignment

I, the undersigned below:

• Name: Drs. Ade Prasetya
• Position: Principal

Has Assigned Assignments To:

• Name: Sagita Mondesya
• ID: 949374359489
• Address: Jalan Maju Jaya Number 76 Wonosobo
• Position: Religion Teacher
• Work Unit: SMA 1 Wonosobo Regency

To do a task, namely to be the chairman of the even semester Mid-Semester Examination (UTS) committee in the 2020/2021 school year at SMA 1 Wonosobo Regency. The activity will be held from March 30 to April 07 2019.

Thus this letter of assignment is made to be carried out properly with full responsibility. After the training and guidance activities end, it is expected to make a written report.

Wonosobo, 15 May 2020

Principal of SMA 2 Wonosobo Regency

Drs. Ade Prasetya

g. Example of a Training Assignment Letter

DEPARTMENT OF EDUCATION AND CULTURE SMA Negeri 17 Karang Mojo Jalan Manguwoharjo IV No. 100 Depok Sleman

Number: 011/SMAN-17/SRTF/01/20 Subject: Training

In order to improve the quality of high school teachers in the Sleman area and efforts to be successful in carrying out official learning work programs Sleman district government and for the sake of realizing it as a learning city, hereby the Principal of SMA Negeri 17 Karang Mojo will give the task to:

Name: Dwi Setyani, S.Pd ID: 3528324216232 Position: Islamic Religion Teacher at SMA Negeri 17 Karang Mojo

To participate in the certification teacher training education event which will be held on January 04, 2020 to January 10, 2020 at the Teacher Training Center, District Government Education Office Sleman.

Thus this training assignment letter is made so that it can be used properly and with full responsibility. Please submit a report on the results of these activities in writing after this task is carried out.

Sleman, 27 December 2019

Principal of SMA Negeri 17 Karang Mojo,

Vishnu Putra, M.pd

h. Sample Job Assignment Letter

PT. NUSA JAYA Jln. Ahmad Yani No.19, Wonoboyo 57998

Subject: Work Assignment Letter Attachments: – Number: 002/SSK-PI/IX/2020

I, the undersigned, as Warehouse Manager in this matter act on behalf of PT. Jaya shades:

Name: Setia Budi Male gender Position: Warehouse Manager Address: Jl. Ahmad Yani No.19 Wonoboyo

Hereby declare to assign tasks to employees of PT. Nuances Jaya, namely:

Name: Laskar Santoso Male gender Position: Head Driver Address: Jl. Soekarno II No. 35 Wonoboyo

In order to be able to immediately complete the task of sending goods from the main warehouse in the Jayabaya area. But also responsible for discipline, cleanliness, security, and all matters relating to the tasks above.

Thus, I have made this work assignment letter so that it can be used properly and with full responsibility.

Wonoboyo, May 12, 2020 Knowing ,

Warehouse Manager,

Ivory Commander

i. Sample Letter of Assignment from the Education Office

PATI DISTRICT GOVERNMENT EDUCATION AUTHORITIES SMK Negeri 1 Surakarta Jalan Soekarno Hatta 19 Surakarta

LETTER OF ASSIGNMENT Number: I/II/III/2020

The undersigned as the Head of the Surakarta National Vocational School assigns tasks to:

To be able to take part in the Quality Improvement Training for English Subject Teachers which will held at the Central Java Provincial Education Office starting from March 25 to April 10, 2020.

Thus, this assignment letter is given to be carried out with full responsibility and is requested to submit a written report after participating in the event.

Surakarta, March 20, 2020 Assignor, Principal of SMK Negeri 1 Surakarta,

Gunawan Mulyono, M. Pd

• Skip to primary navigation
• Skip to main content
• Skip to primary sidebar
• Skip to footer

Legal Templates

Home Business Assignment Agreement

Assignment Agreement Template

Use our assignment agreement to transfer contractual obligations.

Updated February 1, 2024 Reviewed by Brooke Davis

An assignment agreement is a legal document that transfers rights, responsibilities, and benefits from one party (the “assignor”) to another (the “assignee”). You can use it to reassign debt, real estate, intellectual property, leases, insurance policies, and government contracts.

What Is an Assignment Agreement?

What to include in an assignment agreement, how to assign a contract, how to write an assignment agreement, assignment agreement sample.

Partnership Interest

An assignment agreement effectively transfers the rights and obligations of a person or entity under an initial contract to another. The original party is the assignor, and the assignee takes on the contract’s duties and benefits.

It’s often a requirement to let the other party in the original deal know the contract is being transferred. It’s essential to create this form thoughtfully, as a poorly written assignment agreement may leave the assignor obligated to certain aspects of the deal.

The most common use of an assignment agreement occurs when the assignor no longer can or wants to continue with a contract. Instead of leaving the initial party or breaking the agreement, the assignor can transfer the contract to another individual or entity.

For example, imagine a small residential trash collection service plans to close its operations. Before it closes, the business brokers a deal to send its accounts to a curbside pickup company providing similar services. After notifying account holders, the latter company continues the service while receiving payment.

Create a thorough assignment agreement by including the following information:

• Effective Date:  The document must indicate when the transfer of rights and obligations occurs.
• Parties:  Include the full name and address of the assignor, assignee, and obligor (if required).
• Assignment:  Provide details that identify the original contract being assigned.
• Third-Party Approval: If the initial contract requires the approval of the obligor, note the date the approval was received.
• Signatures:  Both parties must sign and date the printed assignment contract template once completed. If a notary is required, wait until you are in the presence of the official and present identification before signing. Failure to do so may result in having to redo the assignment contract.

Review the Contract Terms

Carefully review the terms of the existing contract. Some contracts may have specific provisions regarding assignment. Check for any restrictions or requirements related to assigning the contract.

Check for Anti-Assignment Clauses

Some contracts include anti-assignment clauses that prohibit or restrict the ability to assign the contract without the consent of the other party. If there’s such a clause, you may need the consent of the original parties to proceed.

Determine Assignability

Ensure that the contract is assignable. Some contracts, especially those involving personal services or unique skills, may not be assignable without the other party’s agreement.

Get Consent from the Other Party (if Required)

If the contract includes an anti-assignment clause or requires consent for assignment, seek written consent from the other party. This can often be done through a formal amendment to the contract.

Prepare an Assignment Agreement

Draft an assignment agreement that clearly outlines the transfer of rights and obligations from the assignor (the party assigning the contract) to the assignee (the party receiving the assignment). Include details such as the names of the parties, the effective date of the assignment, and the specific rights and obligations being transferred.

Include Original Contract Information

Attach a copy of the original contract or reference its key terms in the assignment agreement. This helps in clearly identifying the contract being assigned.

Execution of the Assignment Agreement

Both the assignor and assignee should sign the assignment agreement. Signatures should be notarized if required by the contract or local laws.

Notice to the Other Party

Provide notice of the assignment to the non-assigning party. This can be done formally through a letter or as specified in the contract.

File the Assignment

File the assignment agreement with the appropriate parties or entities as required. This may include filing with the original contracting party or relevant government authorities.

Communicate with Third Parties

Inform any relevant third parties, such as suppliers, customers, or service providers, about the assignment to ensure a smooth transition.

Keep Copies for Records

Keep copies of the assignment agreement, original contract, and any related communications for your records.

Here’s a list of steps on how to write an assignment agreement:

Step 1 – List the Assignor’s and Assignee’s Details

List all of the pertinent information regarding the parties involved in the transfer. This information includes their full names, addresses, phone numbers, and other relevant contact information.

This step clarifies who’s transferring the initial contract and who will take on its responsibilities.

Step 2 – Provide Original Contract Information

Describing and identifying the contract that is effectively being reassigned is essential. This step avoids any confusion after the transfer has been completed.

Step 3 – State the Consideration

Provide accurate information regarding the amount the assignee pays to assume the contract. This figure should include taxes and any relevant peripheral expenses. If the assignee will pay the consideration over a period, indicate the method and installments.

Step 4 – Provide Any Terms and Conditions

The terms and conditions of any agreement are crucial to a smooth transaction. You must cover issues such as dispute resolution, governing law, obligor approval, and any relevant clauses.

Step 5 – Obtain Signatures

Both parties must sign the agreement to ensure it is legally binding and that they have read and understood the contract. If a notary is required, wait to sign off in their presence.

Related Documents

• Purchase Agreement : Outlines the terms and conditions of an item sale.
• Business Contract : An agreement in which each party agrees to an exchange, typically involving money, goods, or services.
• Lease/Rental Agreement : A lease agreement is a written document that officially recognizes a legally binding relationship between two parties -- a landlord and a tenant.
• Legal Resources
• Partner With Us
• Terms of Use
• Privacy Policy
• Do Not Sell My Personal Information

The document above is a sample. Please note that the language you see here may change depending on your answers to the document questionnaire.

Thank you for downloading!

How would you rate your free template?

Click on a star to rate

Understanding Assignments

What this handout is about.

The first step in any successful college writing venture is reading the assignment. While this sounds like a simple task, it can be a tough one. This handout will help you unravel your assignment and begin to craft an effective response. Much of the following advice will involve translating typical assignment terms and practices into meaningful clues to the type of writing your instructor expects. See our short video for more tips.

Basic beginnings

Regardless of the assignment, department, or instructor, adopting these two habits will serve you well :

• Read the assignment carefully as soon as you receive it. Do not put this task off—reading the assignment at the beginning will save you time, stress, and problems later. An assignment can look pretty straightforward at first, particularly if the instructor has provided lots of information. That does not mean it will not take time and effort to complete; you may even have to learn a new skill to complete the assignment.
• Ask the instructor about anything you do not understand. Do not hesitate to approach your instructor. Instructors would prefer to set you straight before you hand the paper in. That’s also when you will find their feedback most useful.

Assignment formats

Many assignments follow a basic format. Assignments often begin with an overview of the topic, include a central verb or verbs that describe the task, and offer some additional suggestions, questions, or prompts to get you started.

An Overview of Some Kind

The instructor might set the stage with some general discussion of the subject of the assignment, introduce the topic, or remind you of something pertinent that you have discussed in class. For example:

“Throughout history, gerbils have played a key role in politics,” or “In the last few weeks of class, we have focused on the evening wear of the housefly …”

The Task of the Assignment

Pay attention; this part tells you what to do when you write the paper. Look for the key verb or verbs in the sentence. Words like analyze, summarize, or compare direct you to think about your topic in a certain way. Also pay attention to words such as how, what, when, where, and why; these words guide your attention toward specific information. (See the section in this handout titled “Key Terms” for more information.)

“Analyze the effect that gerbils had on the Russian Revolution”, or “Suggest an interpretation of housefly undergarments that differs from Darwin’s.”

Additional Material to Think about

Here you will find some questions to use as springboards as you begin to think about the topic. Instructors usually include these questions as suggestions rather than requirements. Do not feel compelled to answer every question unless the instructor asks you to do so. Pay attention to the order of the questions. Sometimes they suggest the thinking process your instructor imagines you will need to follow to begin thinking about the topic.

“You may wish to consider the differing views held by Communist gerbils vs. Monarchist gerbils, or Can there be such a thing as ‘the housefly garment industry’ or is it just a home-based craft?”

These are the instructor’s comments about writing expectations:

“Be concise”, “Write effectively”, or “Argue furiously.”

Technical Details

These instructions usually indicate format rules or guidelines.

“Your paper must be typed in Palatino font on gray paper and must not exceed 600 pages. It is due on the anniversary of Mao Tse-tung’s death.”

The assignment’s parts may not appear in exactly this order, and each part may be very long or really short. Nonetheless, being aware of this standard pattern can help you understand what your instructor wants you to do.

Interpreting the assignment

Ask yourself a few basic questions as you read and jot down the answers on the assignment sheet:

Why did your instructor ask you to do this particular task?

Who is your audience.

• What kind of evidence do you need to support your ideas?

What kind of writing style is acceptable?

• What are the absolute rules of the paper?

Try to look at the question from the point of view of the instructor. Recognize that your instructor has a reason for giving you this assignment and for giving it to you at a particular point in the semester. In every assignment, the instructor has a challenge for you. This challenge could be anything from demonstrating an ability to think clearly to demonstrating an ability to use the library. See the assignment not as a vague suggestion of what to do but as an opportunity to show that you can handle the course material as directed. Paper assignments give you more than a topic to discuss—they ask you to do something with the topic. Keep reminding yourself of that. Be careful to avoid the other extreme as well: do not read more into the assignment than what is there.

Of course, your instructor has given you an assignment so that they will be able to assess your understanding of the course material and give you an appropriate grade. But there is more to it than that. Your instructor has tried to design a learning experience of some kind. Your instructor wants you to think about something in a particular way for a particular reason. If you read the course description at the beginning of your syllabus, review the assigned readings, and consider the assignment itself, you may begin to see the plan, purpose, or approach to the subject matter that your instructor has created for you. If you still aren’t sure of the assignment’s goals, try asking the instructor. For help with this, see our handout on getting feedback .

Given your instructor’s efforts, it helps to answer the question: What is my purpose in completing this assignment? Is it to gather research from a variety of outside sources and present a coherent picture? Is it to take material I have been learning in class and apply it to a new situation? Is it to prove a point one way or another? Key words from the assignment can help you figure this out. Look for key terms in the form of active verbs that tell you what to do.

Key Terms: Finding Those Active Verbs

Here are some common key words and definitions to help you think about assignment terms:

Information words Ask you to demonstrate what you know about the subject, such as who, what, when, where, how, and why.

• define —give the subject’s meaning (according to someone or something). Sometimes you have to give more than one view on the subject’s meaning
• describe —provide details about the subject by answering question words (such as who, what, when, where, how, and why); you might also give details related to the five senses (what you see, hear, feel, taste, and smell)
• explain —give reasons why or examples of how something happened
• illustrate —give descriptive examples of the subject and show how each is connected with the subject
• summarize —briefly list the important ideas you learned about the subject
• trace —outline how something has changed or developed from an earlier time to its current form
• research —gather material from outside sources about the subject, often with the implication or requirement that you will analyze what you have found

Relation words Ask you to demonstrate how things are connected.

• compare —show how two or more things are similar (and, sometimes, different)
• contrast —show how two or more things are dissimilar
• apply—use details that you’ve been given to demonstrate how an idea, theory, or concept works in a particular situation
• cause —show how one event or series of events made something else happen
• relate —show or describe the connections between things

Interpretation words Ask you to defend ideas of your own about the subject. Do not see these words as requesting opinion alone (unless the assignment specifically says so), but as requiring opinion that is supported by concrete evidence. Remember examples, principles, definitions, or concepts from class or research and use them in your interpretation.

• assess —summarize your opinion of the subject and measure it against something
• prove, justify —give reasons or examples to demonstrate how or why something is the truth
• evaluate, respond —state your opinion of the subject as good, bad, or some combination of the two, with examples and reasons
• support —give reasons or evidence for something you believe (be sure to state clearly what it is that you believe)
• synthesize —put two or more things together that have not been put together in class or in your readings before; do not just summarize one and then the other and say that they are similar or different—you must provide a reason for putting them together that runs all the way through the paper
• analyze —determine how individual parts create or relate to the whole, figure out how something works, what it might mean, or why it is important
• argue —take a side and defend it with evidence against the other side

More Clues to Your Purpose As you read the assignment, think about what the teacher does in class:

• What kinds of textbooks or coursepack did your instructor choose for the course—ones that provide background information, explain theories or perspectives, or argue a point of view?
• In lecture, does your instructor ask your opinion, try to prove their point of view, or use keywords that show up again in the assignment?
• What kinds of assignments are typical in this discipline? Social science classes often expect more research. Humanities classes thrive on interpretation and analysis.
• How do the assignments, readings, and lectures work together in the course? Instructors spend time designing courses, sometimes even arguing with their peers about the most effective course materials. Figuring out the overall design to the course will help you understand what each assignment is meant to achieve.

Now, what about your reader? Most undergraduates think of their audience as the instructor. True, your instructor is a good person to keep in mind as you write. But for the purposes of a good paper, think of your audience as someone like your roommate: smart enough to understand a clear, logical argument, but not someone who already knows exactly what is going on in your particular paper. Remember, even if the instructor knows everything there is to know about your paper topic, they still have to read your paper and assess your understanding. In other words, teach the material to your reader.

Aiming a paper at your audience happens in two ways: you make decisions about the tone and the level of information you want to convey.

• Tone means the “voice” of your paper. Should you be chatty, formal, or objective? Usually you will find some happy medium—you do not want to alienate your reader by sounding condescending or superior, but you do not want to, um, like, totally wig on the man, you know? Eschew ostentatious erudition: some students think the way to sound academic is to use big words. Be careful—you can sound ridiculous, especially if you use the wrong big words.
• The level of information you use depends on who you think your audience is. If you imagine your audience as your instructor and they already know everything you have to say, you may find yourself leaving out key information that can cause your argument to be unconvincing and illogical. But you do not have to explain every single word or issue. If you are telling your roommate what happened on your favorite science fiction TV show last night, you do not say, “First a dark-haired white man of average height, wearing a suit and carrying a flashlight, walked into the room. Then a purple alien with fifteen arms and at least three eyes turned around. Then the man smiled slightly. In the background, you could hear a clock ticking. The room was fairly dark and had at least two windows that I saw.” You also do not say, “This guy found some aliens. The end.” Find some balance of useful details that support your main point.

You’ll find a much more detailed discussion of these concepts in our handout on audience .

The Grim Truth

With a few exceptions (including some lab and ethnography reports), you are probably being asked to make an argument. You must convince your audience. It is easy to forget this aim when you are researching and writing; as you become involved in your subject matter, you may become enmeshed in the details and focus on learning or simply telling the information you have found. You need to do more than just repeat what you have read. Your writing should have a point, and you should be able to say it in a sentence. Sometimes instructors call this sentence a “thesis” or a “claim.”

So, if your instructor tells you to write about some aspect of oral hygiene, you do not want to just list: “First, you brush your teeth with a soft brush and some peanut butter. Then, you floss with unwaxed, bologna-flavored string. Finally, gargle with bourbon.” Instead, you could say, “Of all the oral cleaning methods, sandblasting removes the most plaque. Therefore it should be recommended by the American Dental Association.” Or, “From an aesthetic perspective, moldy teeth can be quite charming. However, their joys are short-lived.”

Convincing the reader of your argument is the goal of academic writing. It doesn’t have to say “argument” anywhere in the assignment for you to need one. Look at the assignment and think about what kind of argument you could make about it instead of just seeing it as a checklist of information you have to present. For help with understanding the role of argument in academic writing, see our handout on argument .

What kind of evidence do you need?

There are many kinds of evidence, and what type of evidence will work for your assignment can depend on several factors–the discipline, the parameters of the assignment, and your instructor’s preference. Should you use statistics? Historical examples? Do you need to conduct your own experiment? Can you rely on personal experience? See our handout on evidence for suggestions on how to use evidence appropriately.

Make sure you are clear about this part of the assignment, because your use of evidence will be crucial in writing a successful paper. You are not just learning how to argue; you are learning how to argue with specific types of materials and ideas. Ask your instructor what counts as acceptable evidence. You can also ask a librarian for help. No matter what kind of evidence you use, be sure to cite it correctly—see the UNC Libraries citation tutorial .

You cannot always tell from the assignment just what sort of writing style your instructor expects. The instructor may be really laid back in class but still expect you to sound formal in writing. Or the instructor may be fairly formal in class and ask you to write a reflection paper where you need to use “I” and speak from your own experience.

Try to avoid false associations of a particular field with a style (“art historians like wacky creativity,” or “political scientists are boring and just give facts”) and look instead to the types of readings you have been given in class. No one expects you to write like Plato—just use the readings as a guide for what is standard or preferable to your instructor. When in doubt, ask your instructor about the level of formality they expect.

No matter what field you are writing for or what facts you are including, if you do not write so that your reader can understand your main idea, you have wasted your time. So make clarity your main goal. For specific help with style, see our handout on style .

Technical details about the assignment

The technical information you are given in an assignment always seems like the easy part. This section can actually give you lots of little hints about approaching the task. Find out if elements such as page length and citation format (see the UNC Libraries citation tutorial ) are negotiable. Some professors do not have strong preferences as long as you are consistent and fully answer the assignment. Some professors are very specific and will deduct big points for deviations.

Usually, the page length tells you something important: The instructor thinks the size of the paper is appropriate to the assignment’s parameters. In plain English, your instructor is telling you how many pages it should take for you to answer the question as fully as you are expected to. So if an assignment is two pages long, you cannot pad your paper with examples or reword your main idea several times. Hit your one point early, defend it with the clearest example, and finish quickly. If an assignment is ten pages long, you can be more complex in your main points and examples—and if you can only produce five pages for that assignment, you need to see someone for help—as soon as possible.

Tricks that don’t work

Your instructors are not fooled when you:

• spend more time on the cover page than the essay —graphics, cool binders, and cute titles are no replacement for a well-written paper.
• use huge fonts, wide margins, or extra spacing to pad the page length —these tricks are immediately obvious to the eye. Most instructors use the same word processor you do. They know what’s possible. Such tactics are especially damning when the instructor has a stack of 60 papers to grade and yours is the only one that low-flying airplane pilots could read.
• use a paper from another class that covered “sort of similar” material . Again, the instructor has a particular task for you to fulfill in the assignment that usually relates to course material and lectures. Your other paper may not cover this material, and turning in the same paper for more than one course may constitute an Honor Code violation . Ask the instructor—it can’t hurt.
• get all wacky and “creative” before you answer the question . Showing that you are able to think beyond the boundaries of a simple assignment can be good, but you must do what the assignment calls for first. Again, check with your instructor. A humorous tone can be refreshing for someone grading a stack of papers, but it will not get you a good grade if you have not fulfilled the task.

Critical reading of assignments leads to skills in other types of reading and writing. If you get good at figuring out what the real goals of assignments are, you are going to be better at understanding the goals of all of your classes and fields of study.

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

Make a Gift

Purdue Online Writing Lab Purdue OWL® College of Liberal Arts

Welcome to the Purdue Online Writing Lab

Welcome to the Purdue OWL

This page is brought to you by the OWL at Purdue University. When printing this page, you must include the entire legal notice.

Copyright ©1995-2018 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.

The Online Writing Lab at Purdue University houses writing resources and instructional material, and we provide these as a free service of the Writing Lab at Purdue. Students, members of the community, and users worldwide will find information to assist with many writing projects. Teachers and trainers may use this material for in-class and out-of-class instruction.

The Purdue On-Campus Writing Lab and Purdue Online Writing Lab assist clients in their development as writers—no matter what their skill level—with on-campus consultations, online participation, and community engagement. The Purdue Writing Lab serves the Purdue, West Lafayette, campus and coordinates with local literacy initiatives. The Purdue OWL offers global support through online reference materials and services.

A Message From the Assistant Director of Content Development 

The Purdue OWL® is committed to supporting  students, instructors, and writers by offering a wide range of resources that are developed and revised with them in mind. To do this, the OWL team is always exploring possibilties for a better design, allowing accessibility and user experience to guide our process. As the OWL undergoes some changes, we welcome your feedback and suggestions by email at any time.

Please don't hesitate to contact us via our contact page  if you have any questions or comments.

All the best,

Social Media

Facebook twitter.

FoundLetters.com

Sample Notice-of Assignment Letter

From: [Your Name, & Address here]

[Recipient Name & address here]

[Date here]

Dear [name], You are hereby notified that on [date of Assignment], we allocated and shifted our interest in the matter mention below to [Assignee name].

This assignment involves –

–         [Describe in brief what has been assigned] – You are requested to send any future notices, payments or queries regarding this matter to [Assignee name] at [address of Assignee].

[Your name]

Encl: [Enclosures List here]

  Download Sample Notice-of Assignment Letter In Word Format

Top Sample Letters Terms:

• sample notice of assignment letter
• notice of assignment to developer
• sample notice of assignment to developer
• draft notice of assignment
• engineer assignment letter notification
• notice of assignment meaning
• notice of assignment trucking

No Related Letters.

Leave a Comment Cancel reply

How does it work?

1. choose this template.

Start by clicking on "Fill out the template"

2. Complete the document

Answer a few questions and your document is created automatically.

3. Save - Print

Your document is ready! You will receive it in Word and PDF formats. You will be able to modify it.

Contract Assignment Agreement

Rating: 4.8 - 105 votes

This Contract Assignment Agreement document is used to transfer rights and responsibilities under an original contract from one Party, known as the Assignor, to another, known as the Assignee. The Assignor who was a Party to the original contract can use this document to assign their rights under the original contract to the Assignee, as well as delegating their duties under the original contract to that Assignee. For example, a nanny who as contracted with a family to watch their children but is no longer able to due to a move could assign their rights and responsibilities under the original service contract to a new childcare provider.

How to use this document

Prior to using this document, the original contract is consulted to be sure that an assignment is not prohibited and that any necessary permissions from the other Party to the original contract, known as the Obligor, have been obtained. Once this has been done, the document can be used. The Agreement contains important information such as the identities of all parties to the Agreement, the expiration date (if any) of the original contract, whether the original contract requires the Obligor's consent before assigning rights and, if so, the form of consent that the Assignor obtained and when, and which state's laws will govern the interpretation of the Agreement.

If the Agreement involves the transfer of land from one Party to another , the document will include information about where the property is located, as well as space for the document to be recorded in the county's official records, and a notary page customized for the land's location so that the document can be notarized.

Once the document has been completed, it is signed, dated, and copies are given to all concerned parties , including the Assignor, the Assignee, and the Obligor. If the Agreement concerns the transfer of land, the Agreement is then notarized and taken to be recorded so that there is an official record that the property was transferred.

Applicable law

The assignment of contracts that involve the provision of services is governed by common law in the " Second Restatement of Contracts " (the "Restatement"). The Restatement is a non-binding authority in all of U.S common law in the area of contracts and commercial transactions. Though the Restatement is non-binding, it is frequently cited by courts in explaining their reasoning in interpreting contractual disputes.

The assignment of contracts for sale of goods is governed by the Uniform Commercial Code (the "UCC") in § 2-209 Modification, Rescission and Waiver .

How to modify the template

You fill out a form. The document is created before your eyes as you respond to the questions.

At the end, you receive it in Word and PDF formats. You can modify it and reuse it.

Other names for the document:

Assignment Agreement, Assignment of Contract Agreement, Contract Assignment, Assignment of Contract Contract, Contract Transfer Agreement

Country: United States

General Business Documents - Other downloadable templates of legal documents

• Amendment to Agreement
• Loan Agreement
• Loan Agreement Modification
• Release of Loan Agreement
• Non-Compete Agreement
• Partnership Dissolution Agreement
• Notice of Withdrawal from Partnership
• Power Of Attorney
• Debt Acknowledgment Form
• Meeting Minutes
• Request to Alter Contract
• Release Agreement
• Guaranty Agreement
• Joint Venture Agreement
• Debt Settlement Agreement
• Breach of Contract Notice
• Corporate Proxy
• Mutual Rescission and Release Agreement
• Notice for Non-Renewal of Contract
• Meeting Notice
• Other downloadable templates of legal documents

• Search Search Please fill out this field.
• Career Planning
• Finding a Job

Letter Format Example and Writing Tips

What to Include in a Formal Letter

Written letter format, email letter format, letter template to download, professional written letter example, professional email example, tips for formatting your letter, proofread, spellcheck, and print, how to address the envelope.

 Theresa Chiechi / The Balance

Letter format might not be top of mind when you begin writing an important letter or email, but an appropriate presentation is critical to ensure your message is ultimately well received. A printed letter is usually reserved for important professional communications, such as recommendation letters, cover letters, resignation letters, and business correspondence, so you'll want to know how to write one professionally.

Correct formatting is especially important if you're sending a hard copy to the recipient rather than an email because the letter needs to fit the page, look professional, and be clear, concise, and easy to read.

Review information on what you need to include when writing a professional letter, examples, and advice on the appropriate font, salutation, spacing, closing, and signature for business correspondence.

Key Takeaways

• A formal letter should include details about why you’re writing, an expression of your appreciation to the recipient for considering your request, and your contact information.
• Correspondence can be sent as a written letter or in an email. When sending an email message, list the reason you are writing in the subject line of the message.
• When writing a professional letter, carefully proofread and spellcheck before you print or send it.

Formal correspondence should include the details of why you’re writing, your contact information, a greeting and closing, and your signature.

Beginning of the Letter

Contact Information (Written Letter):  A written letter should include the contact information of both yourself and the recipient (name, title, company name, address, phone number, email), followed by the date.

Contact Information (Email):  When sending an email, you don’t need to include the recipient’s contact information. List your contact information at the end of the letter after your signature.

Greeting:  Address the letter using a professional greeting and formal title ("Dear Mr./Ms./Dr.").

Body of the Letter

The first paragraph of your letter  should provide an introduction as to why you are writing so your reason for contacting the person is clear.

In the  following paragraphs , provide specific details about your request or the information you are providing.

The  last paragraph  of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or the opportunity to arrange a meeting to further discuss your request.

Closing the Letter

Use a formal sign-off , such as "Sincerely" or "Best regards."

Signature (Written Letter):  End the letter with your handwritten signature followed by your typed name.

Signature (Email):  Include your typed name followed by your contact information.

It’s important to include enough detail so the recipient understands why you’re writing and the response you expect to the letter.

Here’s a template for each section of a formal letter:

Your Contact Information   Name Address City, State Zip Code Phone Number Email Address

Recipient Contact Information  Name Title Company Address City, State Zip Code

Greeting   Dear Mr./Ms. Last Name,

Use a  formal salutation , not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, write, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “ To Whom It May Concern .”

Body of Letter

• Paragraph 1: State the reason you are writing, for example, you are asking for something or sharing a piece of information.
• Paragraph 2:  Provide details about your request or the information you’re sharing.
• Paragraph 3:  If necessary, include additional information on the purpose of your letter.
• Paragraph 4:  Thank the reader for considering your request, and ask for a response to your letter.

Closing Best regards,

Signature Handwritten signature (use black or blue ink to sign a written letter)

Typed Signature  Your typed name

Here’s a template for each section of a professional email:

Subject Line Subject: Your Name — Reason for Writing

Greeting Dear Mr./Ms. Last Name,

Body of Message Your message should generally be two or three paragraphs at most. Explain why you’re writing and what you’re requesting.

Closing Sincerely,

Typed Signature and Contact Information Mikala Schwartz mikala.schwartz@email.com 617-123-1234

When sending email correspondence, include the reason you are writing in the subject line of the message. List your contact information under your typed signature at the end of the message.

Here is a letter template that you can download  (compatible with Google Docs and Word Online), or review the text version below.

Nicole Thomas 35 Chestnut Street Dell Village, Wisconsin 54101 555-555-5555 nicole@thomas.com

September 5, 2023

Jason Andrews Manager LMK Company 53 Oak Avenue, Ste 5 Dell Village, Wisconsin 54101

Dear Mr. Andrews,

I’m writing to resign from my position as customer service representative, effective September 16, 2023.

I’ve recently decided to go back to school, and my program starts in late September. I’m tendering my resignation now so that I can be as helpful as possible to you during the transition.

I’ve truly enjoyed my time working with you and everyone else on our team at LMK. It’s rare to find a customer service role that offers as much opportunity to grow and learn, and perhaps more rare to find such a positive, inspiring team of people to grow and learn with.

I’m particularly grateful for your guidance while I was considering furthering my education. Your support has meant so much to me. 

Please let me know if there’s anything I can do to help you find and train my replacement.

Thanks and best wishes,

Signature (hard copy letter)

Nicole Thomas

Subject: Annual Meeting

Dear Kathleen,

Thank you so much for your assistance in planning our annual meeting. Your expertise in handling the meeting arrangements, booking the conference facilities and hotel, coordinating travel, scheduling events, and organizing the meeting is greatly appreciated.

I appreciate your help and advice, and I am hoping we can plan on having your assistance with next year’s event. It’s tentatively scheduled for January 16–20, 2025, in Tampa, Florida. If you can confirm your availability, I’ll be in touch when we’re ready to start planning.

I look forward to working with you in the future, and thank you again.

Best regards,

Peter Hancock

Professional letters should be simple, short, and written in business format using a traditional font.

• Length of the Letter: Most formal letters are no more than one typed page.
• Font Style and Size: Use a plain font such as Times New Roman, Arial, or Calibri. Your font size should be between 10 and 12 points.
• Margins:  Use one-inch margins and left justify your text.
• Spacing: Single-space your letter, and leave a space between each paragraph. Use one-inch margins and align your text to the left. Leave an extra space after the salutation, before the closing, and before and after your handwritten signature in a printed letter.
• Printing the Letter:  Business letters should be printed on plain white paper.

Once you have written your letter, proofread it and carefully spellcheck it on the screen. Then, print it out and read it aloud at least one more time, checking for any errors or typos. This is important as it's often easier to spot errors on a hard copy. 

Reading your letter out loud is a good way to catch a mistake.

Check for formatting errors, such as two paragraphs that don’t have a space between them or lines that are indented incorrectly. Then, before putting your letter in an envelope, sign above your typed name using black or blue ink. 

If you’re emailing your letter, send a copy to yourself to be sure it’s perfect. Then send the final version to the recipient.

Print a copy of your written letter so you have it for your records. Your email will be saved in your “sent” email folder.

When your letter is ready to mail, fold it in thirds so it fits into a business-size envelope. You can use your word-processing program to print the addresses on the envelope or handwrite them. 

Print your name on the top-left corner of the front of the envelope. Print the recipient’s address in the center of the envelope, parallel with the long side. Add a stamp to the top right of the envelope.

NMU Writing Center. " Parts of a Business Letter ."

University of Arizona. " Writing a Professional Letter ."

USPS. " How to Send a Letter or Postcard: Domestic ."

Assignment Extension Request Letter Example: Free & Effective

As a student who has navigated the challenging waters of academia, I’ve found myself in the all-too-common situation of needing more time to complete an assignment. In this article, I’ll guide you through a step-by-step process of writing an effective extension request letter, sprinkled with tips from my personal experiences. 

Key Takeaways

• Understand the purpose : Know why you’re requesting an extension and communicate it clearly.
• Be honest and respectful : Always approach your instructor with honesty and respect.
• Provide a new deadline : Suggest a realistic, new deadline for your assignment.
• Show your progress : If possible, demonstrate the work you’ve already completed.
• Proofread and format correctly : Ensure your letter is error-free and professionally formatted.
• Use a template : Adapt a provided template to fit your specific situation.

Step 1: Understand the Purpose of Your Request

Before drafting your letter, it’s crucial to understand why you need the extension. Is it due to a personal emergency, health issues, or workload from other classes? Being clear about your reasons will help you articulate your request effectively.

Personal Experience Tip : In my case, a family emergency once disrupted my study schedule. I explained the situation to my professor with sincerity, which helped in receiving a positive response.

Step 2: Start with a Proper Salutation

Begin your letter with a formal salutation like “Dear Professor [Last Name],”. This shows respect and professionalism.

Real Life Example : “Dear Professor Smith,” always worked better for me than “Hey” or “Hi”.

Step 3: Clearly State Your Request

Trending now: find out why.

In the first paragraph, state that you are requesting an extension for [specific assignment]. Be brief and to the point.

Template Phrase : “I am writing to request an extension for the [Assignment Name] that is due on [Original Due Date].”

Step 4: Explain Your Reasons

Here, provide a concise explanation of why you need the extension. Be honest and direct. If it’s a personal matter, you don’t have to go into too much detail, but enough to justify your request.

Personal Experience Tip : I found that being honest about my part-time job’s demanding hours was well-received by my professors.

Step 5: Suggest a New Deadline

Propose a new, realistic deadline for your assignment. This shows that you’ve thought about how to manage your time effectively.

Real Life Example : I often requested an additional week, which seemed reasonable for both me and my instructors.

Step 6: Show Your Progress (If Applicable)

If you’ve made significant progress on the assignment, mention it. This demonstrates your commitment to the course.

Template Phrase : “I have already completed [percentage] of the assignment and attach my work so far for your reference.”

Step 7: Express Gratitude

Thank your professor for considering your request. This displays respect and appreciation for their time and understanding.

Template Phrase : “Thank you for considering my request and for your understanding in this matter.”

Step 8: Proofread and Format Your Letter

Ensure your letter is free from spelling or grammatical errors and is formatted professionally. A well-presented letter creates a good impression.

Personal Experience Tip : I always double-checked my letters or had a friend review them to catch any mistakes.

Step 9: Send the Letter in a Timely Manner

Timing is crucial. Send your request as soon as you realize you need an extension. Last-minute requests may not be well received.

Real Life Example : I once waited too long to ask for an extension and had to face a declined request. Lesson learned!

Step 10: Follow Up if Necessary

If you don’t hear back within a reasonable time frame, it’s okay to send a polite follow-up email.

Template Phrase : “I wanted to follow up on my previous email regarding the extension request for [Assignment Name]. I appreciate your consideration.”

Conclusion and Template

By following these steps, you can write a convincing and professional assignment extension request letter. Remember, your professors are human too, and most will understand and appreciate a well-articulated and honest request.

Here’s a template to get you started:

[Your Name] [Your Student ID] [Your Email Address] [Date]

Dear Professor [Last Name],

I hope this message finds you well. I am writing to request an extension for the [Assignment Name], which is currently due on [Original Due Date]. Due to [your reason – be specific but concise, such as a personal emergency, illness, or unexpected workload], I am finding it challenging to complete the assignment to the best of my ability by the original deadline.

Despite my best efforts to stay on track, [briefly elaborate on your reason if necessary]. To ensure I can submit work that meets both my standards and the requirements of the course, I am requesting an extension until [Proposed New Due Date]. This additional time would be immensely helpful for me to complete the assignment appropriately.

I have already made significant progress on the assignment and have completed approximately [percentage or portion of the work done]. [Optional: Attach or mention any proof of work if applicable]. I am committed to maintaining my performance in your class and ensuring that I submit quality work.

I understand that requesting an extension may cause inconvenience, and I apologize for any disruption this might cause in your grading schedule. I assure you that this request is made out of genuine necessity, and I am willing to accept any necessary conditions or penalties that you might impose for this extension.

Thank you very much for considering my request. I appreciate your understanding and support in this matter. Please let me know if there is any additional information you need from me.

Looking forward to your positive response.

Sincerely, [Your Name]

I’d love to hear your experiences and tips on this topic! Have you ever had to request an assignment extension? How did it go? Share in the comments below!

Frequently Asked Questions (FAQs)

Q: what is an assignment extension request letter.

Answer : An assignment extension request letter is a formal written document that students submit to their professors or instructors to request additional time to complete an assignment. It outlines the reasons for seeking an extension and proposes a new deadline for submission.

Q: When should I write an assignment extension request letter?

Answer : You should write an assignment extension request letter as soon as you realize that you may need additional time to complete your assignment. It is advisable to submit the request before the original deadline, allowing your professor ample time to review and respond to your request.

Q: How should I address my professor in the assignment extension request letter?

Answer : It is important to address your professor in a respectful and professional manner. Use their formal title and last name, such as “Dear Professor Smith” or “Dear Dr. Johnson,” at the beginning of your letter.

Q: What should I include in the body paragraphs of the assignment extension request letter?

Answer : In the body paragraphs, clearly explain the circumstances that have led to your request for an extension. Provide a valid and compelling reason, supported by relevant documentation if available. Express your understanding of the importance of meeting deadlines and the impact of your request on the professor’s schedule.

Q: How should I propose a new deadline in the assignment extension request letter?

Answer : When proposing a new deadline, ensure that it is realistic and allows you sufficient time to complete the assignment without compromising its quality. Consider any upcoming deadlines or commitments you may have, and suggest a new submission date that you believe will enable you to produce your best work.

Q: Is it necessary to express gratitude in the assignment extension request letter?

Answer : Yes, it is essential to express gratitude in your letter. Acknowledge your professor’s understanding and consideration of your request. Thank them for their time and attention to your matter. Demonstrating gratitude shows your appreciation and professionalism.

Q: Should I proofread and edit the assignment extension request letter?

Answer : Absolutely. It is crucial to proofread and edit your letter before submitting it. Check for grammar and spelling errors, ensure your writing is clear and concise, and remove any irrelevant information. A well-written, error-free letter increases your chances of receiving a positive response.

Q: How should I submit the assignment extension request letter?

Answer : Follow the submission instructions provided by your professor. Typically, you can submit the letter via email or through an online learning platform. Be sure to attach any necessary supporting documentation mentioned in your letter.

Q: What if my request for an assignment extension is denied?

Answer : If your request is denied, it is important to respect the decision and consider alternative options. Explore whether you can manage your time more efficiently or seek assistance from classmates, tutors, or academic support services. Remember to communicate openly with your professor and discuss any concerns or difficulties you may be facing.

Q: Can I request multiple assignment extensions in one letter?

Answer : It is generally recommended to request one assignment extension per letter. Focusing on one assignment at a time allows for clearer communication and consideration of individual circumstances. However, if you have multiple assignments with valid reasons for extensions, you can write separate letters for each assignment.

Q: How long should the assignment extension request letter be?

Answer : The assignment extension request letter should be concise and to the point. Aim for a length of around one to two pages, including all necessary information and a clear explanation of your circumstances. Avoid unnecessary details and maintain a professional tone throughout the letter.