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Organize Your Success: How to Use a Business Planning Binder

In the fast-paced world of business, success often hinges on the ability to stay organized and plan. Whether you’re a seasoned entrepreneur or starting your journey in commerce, having a well-structured plan is essential. “Organize Your Success: How to Use a Business Planning Binder” is your comprehensive guide to creating a powerful tool that will help you chart your path to success. So, here, we will explore the ins and outs of a business planning binder, uncover its benefits, and provide step-by-step instructions on creating and using one. Also, if you’re ready to take control of your business destiny and elevate your entrepreneurial journey, join us

on this informative and transformative exploration of the business planning binder.

Why Use a Business Planning Binder

A business planner binder can offer several compelling benefits for individuals or businesses looking to achieve and maintain success. Here are some reasons why using a business planning binder is valuable.

• Enhanced Organization: A business planning binder provides a structured and organized way to keep all essential documents, plans, and information in one place. Also, this can reduce clutter and the risk of losing critical materials. With designated sections for different aspects of your business, such as goals, finances, marketing, and operations, you can access the information you need when you need it.
• Increased Productivity: A well-organized binder can streamline your workflow and improve productivity. Instead of wasting time searching for documents or remembering important details, you can refer to your binder for quick reference. Also, this efficiency allows you to focus on more critical tasks and better use your time.
• Data-Driven Decision Making: You can track key performance indicators (KPIs) and other relevant data with a well-organized binder. Also, this data can inform your decision-making process, helping you make informed choices based on real-time information and trends.
• Accountability: Using a business planning binder encourages responsibility. Also, when you set goals, create plans, and document progress, you hold yourself and your team accountable for achieving the desired outcomes.

Goal Setting and Tracking

Goal setting and tracking are essential components of effective business planning and management. Also, these processes involve defining specific objectives for your business and monitoring progress toward achieving those objectives.

Goal Setting

• Specific: Goals should be clear and precise. Instead of a vague goal like “increase sales,” a particular purpose would be to “increase monthly sales by 10%.”
• Measurable: You need a way to measure your progress. Also, in the example above, measuring sales growth as a percentage provides a quantifiable metric.
• Achievable: Goals should be realistic and attainable. Setting unrealistic goals can lead to frustration and demotivation. So, assess whether you have the resources and capabilities to achieve the goal.
• Relevant: Goals should align with your business objectives. Also, they should contribute to the growth and success of your company.
• Time-bound: Set a deadline for achieving the goal. For example, “increase monthly sales by 10% within the next six months.”

Goal Tracking

• Regular Assessment: It’s crucial to assess your progress toward achieving your goals. Regular check-ins, such as weekly or monthly reviews, help keep your goals at the forefront of your business activities.
• Data Collection: Collect relevant data and information that pertains to your goals. Also, it might include sales figures, website traffic, customer feedback , or any other metrics that are relevant to the specific plan.
• Analysis: Analyze the data to determine whether you are on track to meet your objectives. Are you making the expected progress? Are there any trends or patterns that need attention?
• Change : Based on your analysis, be prepared to adjust your strategies or tactics.
• Celebrate Milestones: When you achieve milestones or make significant progress towards a goal, celebrate your successes. Recognizing achievements can boost morale and motivation.
• Communication: Ensure that your team is aware of the goals and their progress. Also, effective communication within the organization is essential for alignment and collaboration.

Team Management and HR

Team management and human resources (HR) are critical to a successful business. Also, effective team management and HR practices are essential for building a skilled and motivated workforce, fostering a positive workplace culture, and ensuring legal compliance.

Team Management

Leadership and supervision.

• Effective team management starts with solid leadership. Leaders must set clear expectations, provide guidance, and inspire their teams to achieve goals.
• Supervisors oversee team members’ work, offer support, and resolve conflicts.

Team Building

• Building a cohesive team involves selecting the right individuals. Also, it fosters collaboration and creates a sense of unity and trust among team members.
• Team-building activities, training, and regular team meetings can strengthen bonds.

Performance Management

• Regular performance evaluations help identify strengths, weaknesses, and areas for improvement among team members.
• Constructive feedback and goal setting are essential components of performance management.

Conflict Resolution

• Conflicts within teams are expected. Also, effective team managers should have conflict-resolution skills to address issues.
• Encourage open communication to prevent conflicts from escalating.

Human Resources (HR)

Recruitment and hiring.

• HR handles sourcing, screening, and hiring new employees. Also, it involves crafting job descriptions, conducting interviews, and checking references.
• Ensuring diversity and inclusivity in hiring is also a key HR concern.

Onboarding and Training

• HR plays a vital role in onboarding new employees, including introducing them to company policies and culture and providing initial training.
• HR often manages continuous training and development programs to enhance employee skills.

Employee Relations

• HR professionals mediate between employees and management when conflicts arise.
• They also work to maintain a positive workplace culture, address concerns, and foster employee engagement.

Final Thoughts

Organize Your Success: How to Use a Business Planning Binder” provides a comprehensive overview of the importance of effective business planning and introduces a practical tool, the business planning binder, to help entrepreneurs and business owners achieve their goals. Also, throughout this guide, we have explored the various components of a business planning binder, including goal setting, financial planning, marketing strategies, and operational considerations.

Are you ready to take your business to the next level? Become a master business planner and propel your success forward. Get started today!

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Small Business Marketing ~ Bookkeeping ~ Organizing

How to Create a Well-Organized Small Business Bookkeeping Binder

posted on December 11, 2023 by Sabrina Quairoli - Please note these are affiliate links through Amazon and at no additional cost to you, I will earn an affiliate commission if you click through and decide to make a purchase. Thanks for supporting our small business.

***Full Disclosure: Visit our "Disclosure Policy and Cookies" for details. Affiliate links appear on this page from Google Adsense, Amazon, Impact affiliate members, and Shareasale affiliate members.****

How organized are your small business bookkeeping papers? Are they all in one place, or do you have them in files in a filing cabinet (Affiliate Link) ? There are benefits to creating a well-organized small business bookkeeping binder (Affiliate Link) like the one I will discuss today.

Topics Discussed

Five benefits of making a well-organized small business bookkeeping binder. , who should make an organized small business bookkeeping binder, what is in a well-organized small business bookkeeping binder, read more related bookkeeping posts below:.

First, it allows you to keep all your business papers in one place.

Second, Employee files need to be organized well. Visit the Record-keeping policy from this HR website.

Third, Payroll liability reports and payments must be well documented for reference. So keeping them in one place secured is your best bet. 

If there is an emergency, you can grab the binder (Affiliate Link) quickly, and you will have all the documents you need for that year. 

And, for tax audit purposes , it will be easier if you have all your business bills and statements in one place as well.

This binder (Affiliate Link) will make it easy for you to find the papers you need when you need it.

I hope this convinces you that you should set up this binder (Affiliate Link) .  If you are ready, let me show you how to make it. 

This post talks about how I generally make this small business bookkeeping binder (Affiliate Link) . If you want help making this binder (Affiliate Link) , see my information at the end of this post. 

Well, everyone who has a business! But especially small business owners with 5 or fewer employees. These people are most likely not using a payroll service and need to track the documents themselves.

Many industries can use a binder (Affiliate Link) like this one. Below are just some industries I can think of.

Bloggers Creators Influencers Service-based industry – construction, coaching, house cleaning, bookkeeping, and Consulting Retail Services

I start with a heavy-duty binder (Affiliate Link) with plastic sleeves on the front, back, and inside. Your binder (Affiliate Link) may consist of some or all of the sections below. I usually start with a 3-inch or 4-inch binder (Affiliate Link) and several 8-count clear tabs (Affiliate Link) with pockets.  A hole puncher is also needed because all your papers will be hole-punched to keep them securely in the binder (Affiliate Link) .  

Now, it is time to review the sections that could be in your well-organized small business bookkeeping binder (Affiliate Link) . 

(Below are examples of the products I use for my clients (Affiliate Link) from Amazon.com. I receive a small commission at no additional charge if you click through and buy these items.)

Here are some options from Amazon (affiliate link).

Avery 8-Tab Plastic Pocket Dividers for Home Office or Homeschool Supplies, Insertable Multicolor, 3 Sets (11907)

Avery Economy Showcase View 3 Ring Binder, 3″ Round Rings, 1 White Binder (19751)

Better Office Sheet Protectors, 50 Pack

(Affiliate Link)

Important Sections for a Well-Organized Small Business Bookkeeping Binder

All Employer ID numbers, passwords, and logins in paper form if needed:

Placing all the passwords and logins in one place will help you when needed. You can leave this out if you have a password management app.

Bill Pay checklist:

Create a list of all your bills and when they are due. A spreadsheet in the binder (Affiliate Link) will remind you of what needs to be done and when it is due. Check out our post: How to Create a Solopreneur Business Tracking Expenses Sheet

QuickBooks reports section in the binder:

If you use QuickBooks online or desktop, you know about QuickBooks Reports like your “ Profit and Loss Report ” and other reports. Well, this section is where you will place these printed reports. Monthly and quarterly reports are fine in this section. It’s a quick way to see the reports without logging into QuickBooks or turning on your computer. You can also add things like your Balance Sheets quarterly and yearly for reference.

Payroll Summary reports section:

If you have payroll, you will need this section. A payroll company will send you these reports as you generate payroll. You must keep them handy so hole-punching them and putting them in the binder (Affiliate Link) is a good idea. If you want, you can put your payroll reports in another binder (Affiliate Link) to save space.

Federal 941:

This is the Federal withholdings (Federal, S.S., and Medicare) you will be collecting from your employees and sending to the IRS each month. Add the confirmation submissions and the quarterly reports in this section.

Federal 940 unemployment:

This section is for the Federal unemployment that your company and your staff pay. This should have its own section too. The yearly report can be placed here as well.

State Earned Income tax:

This is your state section for earned income tax you will collect for your staff. Keep the quarterly reports here as well as your payment confirmations.

State unemployment tax:

This section is for your state’s unemployment tax you collect from your staff and the business’s payroll. This should have its own section that includes quarterly submissions and confirmations.

Local Earned Income tax:

This tax is what you collect if your staff lives in an area that collects local earned income tax. This section will include the confirmation numbers and quarterly reports.

Local Services Tax:

This is a tax that pertains to where an employee/owner works. Some cities and towns do not have this tax.

State Sales Tax:

Do you sell products? This section should be in your binder (Affiliate Link) . All your submitted monthly, quarterly, or every six months reports should be hole-punched in this section.

Petty Cash Tracking section:

Do you do petty cash tracking? This could be a section in your small business bookkeeping binder (Affiliate Link) too.

Creating a spreadsheet will help you manage your petty cash tracking. Pay yourself the balance at the end of each year and start from zero next year.

Bills section:

This could be the section where you store your actual bills for your business. Or, you can store them in a covered accordion folder (Affiliate Link) (letter size or receipt size) to keep them organized and contained.

Accordion folder from Amazon

ABC life 26 Pockets Accordian File Organizer Expanding File Folders, Portable Letter A4 Size Filing Box,Plastic Monthly Receipt Document Organizer,Expandable Accordion Folder with Colored A-Z Tabs

Disclosure: at no additional cost to you, if you click through and buy something on Amazon, I will receive a small referral fee. Thank you for supporting my small business.

W-2s and 1099misc reports:

This section is for all your completed printed and submitted informational reports. Visit these posts to help with 1099s. Making A Small Business 1099 Tracking Sheet What is the 1099-NEC form?

Remember that they will do this for you if you use a bill pay service. But you must keep a copy of these forms in your binder (Affiliate Link) . Printing the pages and placing them in this section is critical if you need to reference them.

Updated 2022***Other sections to add:

You can also add a place for your bank and credit card statements..

This section should include all your bank and credit card accounts for the entire year. The best way to include them is to hole-punch them in the binder (Affiliate Link) . They are then in order and easy to access with the newest statement. By doing it this way, you will know that you have reconciled the bank account because you will see it in the binder (Affiliate Link) .

If you run a product-based business, you will have to add additional sections like:

• The product-based Bookkeeping reports
• Recently performed Inventory tracking documents
• Wholesale receipts
• Cost of Goods Sold Receipts

Another area you can add to the binder is a section for invoices.

If you bill the clients (Affiliate Link) , you will have lots of these receipts. Be sure to include them in the binder (Affiliate Link) . Get more tips about Accounts Receivable in this post.

By the end of the year, all these items will be in one place, fastened to the binder (Affiliate Link) you can bring to your accountant, reducing the amount of time it takes to gather this information.

Now, doesn’t this binder (Affiliate Link) make more sense to do at the beginning of the year so you don’t have to gather it in a mad rush at tax time? I think so.

If you need help creating this small business bookkeeping binder (Affiliate Link) , please contact me . I have been doing solopreneur bookkeeping for over 10 years, and with my office organizing skills, my bookkeeping services include my ability to do paper organizing. Many other bookkeepers do not offer this service.

Let’s continue the conversation. Do you have a bookkeeping binder (Affiliate Link) for your business? Please leave a comment below.

Please note these are affiliate links through Amazon, and at no additional cost, I will earn an affiliate commission if you click through and decide to make a purchase.

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Successful Business Plan: Secrets & Strategies, 8th Edition

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America’s #1 business plan guide.

There’s a reason this is the best-selling business plan guide of all time: it works! Whether you’re raising money, looking for a loan, or just want to make sure your business succeeds, this clear, complete guide contains everything you need. With its step-by-step guidance, expert advice, and thorough worksheets, you’ll be able to create a “knock-their-socks-off” business plan and achieve your goals. Used by over 1,000 business schools and over two million entrepreneurs, Successful Business Plan: Secrets & Strategies  is widely considered the “business plan bible.” Updated in 2023 to respond to today’s trends and tech. If you need a business plan, you need this book!

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Key features

• Emphasis on strategic business development
• Enables you to research and organize efficiently
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Best Planner Binders for Keeping Your Day Organized

By: Author Selena Marc

Posted on Last updated: February 1, 2024

Getting and staying organized for your day is one of the most important ways to manage your time effectively.

Whether you’re in the office all day, traveling to and from job locations, or working from home, a planner binder is essential for keeping your day organized from start to finish. 

Using a Binder Planner

Using a binder planner allows you to design your own planner that perfectly fits your lifestyle, job requirements, and style.

Instead of choosing a generic monthly planner that forces you to use tiny boxes to write your schedule or excludes extra space for those meeting notes, building your own system is preferable. 

You can organize your business binder in any way you choose – purchase pre-printed, refillable inserts for daily or weekly schedules, separate home from business with dividers, or start with a blank slate and use unlined paper for bullet journal style notes . 

Our Top Picks for a Planner Binder

If you’re closing out your planner binder for 2022 and looking for a fresh start, here’s a list of our top recommendations for the new year. 

Best 6-Ring Planner Binder: Sooez A6 Notebook Binder

If you’re looking for a small, easy-to-carry planner binder that’s flexible enough to work for nearly any purpose, the Sooez A6 Notebook Binder with stainless steel rings and a stylish design is for you.

Available in a variety of colors and with inserts for journaling, budgeting, schedules, and notes, the 6 ring planner binder also includes built-in slots for credit cards and a place to store your pens. 

The PU Leather cover is sturdy enough to protect your most important papers inside, and the magnetic closure ensures nothing slips out or gets misplaced. This planner holds around 80 sheets of paper, meaning you’ll have plenty of space to keep all your meeting notes, plans, and calendars inside. 

Best for Budgeting: Antner A6 Leather Planner Binder

This small A6 leather notebook binder is the perfect solution for managing your travel expenses, budgeting, cash envelope system, or coupons. This refillable 6 ring binder is versatile enough to use as a standard planner but especially great for managing your finances. 

Use the complementing envelope system to manage cash, divide folders to keep track of business receipts and expenses, or add loose-leaf paper to record financial transactions, schedules, or other business matters. 

The magnetic buckle closure keeps belongings secure and the pens loops and card slots make it convenient for on-the-go work. 

Best Undated : LUX Productivity Pro A5 Planner Binder

Sometimes you need a planner that starts in April or September, not just in July or January. The PRO planner binder A5 is a great solution for anyone who likes the flexibility of an undated planner. 

It’s blank pages allow you to start using the planner whenever you’d like and it includes space for a reflection journal, project management notes, financial goals, and a gratitude list.

Plus, using a refillable planner binder a5 lets you experiment with finding the perfect inserts for you. 

Best for Tech Users: Wundermax Portfolio Binder & Organizer

The leather padfolio business planner and organizer is the ultimate solution for when you need a notepad and pen, but you also need to take along your iPad or tablet. This 10-inch planner binder has room for it all.

It’s just the right size to hold everything you need without feeling bulky. There’s more than enough room for your tablet, headphones, charging cables, credit cards, and notebook. 

Made from high-quality vegan leather, it comes in stylish packaging with a bonus notebook – perfect for gift giving for new employees or a friend who has landed their first job . 

Best for When You Need the Basics: Toplive A5 Leather Planner Binder

If you’re looking for a basic binder planner with the flexibility to use it on the go or in the office, the Toplive Leather A5 Binder is a good choice. It’s a basic 6-ring binder planner notebook cover with space for up to 200 pages of A5 filler paper. 

The inside front cover has room to tuck a few important papers behind the document flap, store your ID card, and a few other notes you want to keep on top of mind. The pen holder is convenient, and the buckle loop closure keeps everything protected.

There’s nothing fancy here – just a practical, 6-ring binder you can adapt for various purposes.

Best for Cash Management : Leather Planner Binder

The cash envelope system is a popular cash management tool, and this planner binder is designed to make it easy on you.

It includes 12 zippered enclosures to hold your cash and is flexible enough to combine with other uses – calendars, address books, receipt management , etc. 

Best Budget-Friendly: Antner A5 6-Ring Planner Binder

The Antner A5 leather 6-ring binder cover is perfect for those on a budget. It has a simple design, room for A5 size accessories like folders, dividers, envelopes, and paper, and is sturdy enough to toss in your work bag each day. 

With slots for business cards, a pen loop, and a discreet front pocket, it’s a budget-friendly option for someone who needs a simple planner tool to stay organized. 

Best Weekly Planner Binder for Women: GoGirl Planner & Organizer

The GoGirl Planner and Organizer for Women is a compact-size weekly planner filled with all the tools you need to set goals, improve habits, stay organized, and improve your time management skills. 

This undated weekly planner allows you to start when you’re ready, not just at the beginning of the year. It includes colorful bookmarks, stickers, a monthly calendar, and weekly planning pages, and will look great on your desk . 

Best Large Planner Binder : Bloom Daily Planner

Sometimes you need more space to write your big dreams, daily schedule, and plans for the year. Bloom’s Daily Planner 8.x5 x 11 planner binder with the 3-ring binder is perfect for those who need more room to write and don’t mind building their own system. 

The 3-ring binder cover is attractive and fun (available in a variety of colors and designs), and versatile since you fill it up with Bloom accessories. Any standard paper (8.5 x 11) will fit when three-hole-punched, and you can customize it to fit your exact needs. 

Best for Professional Portfolio Binder: Modileben Planner Binder

When you need something professional that’s also functional and flexible, a stylish padfolio is a great choice, and this leather, 3-ring padfolio is perfect for the job.

Its transparent file pockets allow you to take your documents on the go without fear of ruining them before your big meeting. Plus, it features three pen holders, card slots, and a built-in calculator. 

Zip it all up and toss it in your bag or walk confidently into your meeting knowing you’re organized and ready for the day. 

How Do You Make a Mini Binder Planner? 

If you need a mini binder planner and not a full-fledged planner, creating one is simple.

Choose one of the recommended empty planner binders above in the A5 or A6 size with planner binder rings, curate your favorite list of inserts (planner pages, folders, pockets, etc.) and snap them into the 6-ring holder. 

You can easily swap them out when you need to, reorganize the pages to fit your needs, or decide on something brand new each year. 

Final Thoughts

Getting and staying organized can feel overwhelming, but it doesn’t have to be. Incorporate some simple habits into your routine, start small, and stay consistent.

With the right binder planner to accompany your new habits, you’ll be feeling organized and ready for the new year. 

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The MoSCoW Method

Understanding project priorities.

By the Mind Tools Content Team

(Also Known As MoSCoW Prioritization and MoSCoW Analysis)

You probably use some form of prioritized To-Do List to manage your daily tasks. But what happens when you're heading up a project that has various stakeholders, each of whom has a different opinion about the importance of different requirements? How do you identify the priority of each task, and communicate that to team members, stakeholders and customers alike?

This is when it's useful to apply a prioritizing tool such as the MoSCoW method. This simple project-management approach helps you, your team, and your stakeholders agree which tasks are critical to a project's success. It also highlights those tasks that can be abandoned if deadlines or resources are threatened.

In this article, we'll examine how you can use the MoSCoW method to prioritize project tasks more efficiently, and ensure that everyone expects the same things.

What Is the MoSCoW Method?

The MoSCoW method was developed by Dai Clegg of Oracle® UK Consulting in the mid-1990s. It's a useful approach for sorting project tasks into critical and non-critical categories.

MoSCoW stands for:

• Must – "Must" requirements are essential to the project's success, and are non-negotiable. If these tasks are missing or incomplete, the project is deemed a failure.
• Should – "Should" items are critical, high-priority tasks that you should complete whenever possible. These are highly important, but can be delivered in a second phase of the project if absolutely necessary.
• Could – "Could" jobs are highly desirable but you can leave them out if there are time or resource constraints.
• Would (or "Won't") – These tasks are desirable (for example, "Would like to have…") but aren't included in this project. You can also use this category for the least critical activities.

The "o"s in MoSCoW are just there to make the acronym pronounceable.

Terms from Clegg, D. and Barker, R. (1994). ' CASE Method Fast-Track: A RAD Approach ,' Amsterdam: Addison-Wesley, 1994. Copyright © Pearson Education Limited. Reproduced with permission.

People often use the MoSCoW method in Agile Project Management . However, you can apply it to any type of project.

MoSCoW helps you manage the scope of your project so that it isn't overwhelmingly large. It is particularly useful when you're working with multiple stakeholders, because it helps everyone agree on what's critical and what is not. The four clearly labeled categories allow people to understand a task's priority easily, which eliminates confusion, misunderstanding, conflict, and disappointment.

For example, some project management tools sort tasks into "high-," "medium-," and "low-" priority categories. But members of the team might have different opinions about what each of these groupings means. And all too often, tasks are labeled "high" priority because everything seems important. This can put a strain on time and resources, and ultimately lead to the project failing.

Using the MoSCoW Method

Follow the steps below to get the most from the MoSCoW method. (This describes using MoSCoW in a conventional "waterfall" project, however the approach is similar with agile projects.)

Step 1: Organize Your Project

It's important that you and your team fully understand your objectives before starting the project.

Write a business case to define your project's goals, its scope and timeline, and exactly what you will deliver. You can also draw up a project charter to plan how you'll approach it.

Next, conduct a stakeholder analysis to identify key people who are involved in the project and to understand how its success will benefit each of them.

Step 2: Write out Your Task List

Once you understand your project's objectives, carry out a Gap Analysis to identify what needs to happen for you to meet your goals.

Step 3: Prioritize Your Task List

Next, work with your stakeholders to prioritize these tasks into the four MoSCoW categories: Must, Should, Could, and Would (or Won't). These conversations can often be "difficult," so brush up on your conflict resolution, group decision making and negotiating skills beforehand!

Rather than starting with all tasks in the Must category and then demoting some of them, it can be helpful to put every task in the Would category first, and then discuss why individual ones deserve to move up the list.

Step 4: Challenge the MoSCoW List

Once you've assigned tasks to the MoSCoW categories, critically challenge each classification.

Be particularly vigilant about which items make it to the Must list. Remember, it is reserved solely for tasks that would result in the project failing if they're not done.

Aim to keep the Must list below 60 percent of the team's available time and effort. The fewer items you have, the higher your chance of success.

Try to reach consensus with everyone in the group. If you can't, you then need to bring in a key decision-maker who has the final say.

Step 5: Communicate Deliverables

Your last step is to share the prioritized list with team members, key stakeholders and customers.

It's important that you communicate the reasons for each categorization, particularly with Must items. Encourage people to discuss any concerns until people fully understand the reasoning.

Zhen is a project manager for a large IT organization. She's working with a team of designers, marketers and developers to redesign a large corporate client's website.

At the initial meeting, each group has strong opinions about which tasks are most important to the project's success, and no one wants to give up their "high priority" objective.

For example, the marketing team is adamant that the new website should gather visitors' personal information, for use in future marketing campaigns.

Meanwhile, the designers are arguing that, while this is important, the site may be more successful if it had a professionally produced streaming video. They also want a feed streaming onto the website's home page from the client's social networking accounts.

The developers counter that the current prototype design won't translate well onto mobile devices, so the top priority is retrofitting the site so people can view it on these.

Zhen can see that, while each priority is important, they're not all critical to the project's success. She decides to use the MoSCoW method to help the group reach consensus on which task is truly "mission critical."

She starts with a key question: "If I came to you the night before rollout and the following task was not done, would you cancel the project?" This question helped everyone in the group drill down to the project's most important priority.

The group finally agreed on the following priorities:

• Must – The retrofit website must be easily viewable on mobile devices.
• Should – There should be a social networking stream included.
• Could – There could be a streaming video on the site to help users.
• Would – Personal information would be gathered for future marketing efforts, but not on this occasion.

The MoSCoW method helped everyone agree on what was truly important for the project's final success.

The MoSCoW method is a simple and highly useful approach that enables you to prioritize project tasks as critical and non-critical. MoSCoW stands for:

• Must – These are tasks that you must complete for the project to be considered a success.
• Should – These are critical activities that are less urgent than Must tasks.
• Could – These items can be taken off the list if time or resources are limited.
• Would – These are tasks that would be nice to have, but can be done at a later date.

The benefit of the MoSCoW approach is that it makes it easy for team members and key stakeholders to understand how important a task is for a project's success.

Apply This to Your Life

Try using the MoSCoW method to prioritize your daily tasks. Look at what you completed at the end of the day. Did prioritizing enable you to get more done?

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MoSCoW Prioritization

What is moscow prioritization.

MoSCoW prioritization, also known as the MoSCoW method or MoSCoW analysis, is a popular prioritization technique for managing requirements. 

  The acronym MoSCoW represents four categories of initiatives: must-have, should-have, could-have, and won’t-have, or will not have right now. Some companies also use the “W” in MoSCoW to mean “wish.”

What is the History of the MoSCoW Method?

Software development expert Dai Clegg created the MoSCoW method while working at Oracle. He designed the framework to help his team prioritize tasks during development work on product releases.

You can find a detailed account of using MoSCoW prioritization in the Dynamic System Development Method (DSDM) handbook . But because MoSCoW can prioritize tasks within any time-boxed project, teams have adapted the method for a broad range of uses.

How Does MoSCoW Prioritization Work?

Before running a MoSCoW analysis, a few things need to happen. First, key stakeholders and the product team need to get aligned on objectives and prioritization factors. Then, all participants must agree on which initiatives to prioritize.

At this point, your team should also discuss how they will settle any disagreements in prioritization. If you can establish how to resolve disputes before they come up, you can help prevent those disagreements from holding up progress.

Finally, you’ll also want to reach a consensus on what percentage of resources you’d like to allocate to each category.

With the groundwork complete, you may begin determining which category is most appropriate for each initiative. But, first, let’s further break down each category in the MoSCoW method.

Start prioritizing your roadmap

Moscow prioritization categories.

1. Must-have initiatives

As the name suggests, this category consists of initiatives that are “musts” for your team. They represent non-negotiable needs for the project, product, or release in question. For example, if you’re releasing a healthcare application, a must-have initiative may be security functionalities that help maintain compliance.

The “must-have” category requires the team to complete a mandatory task. If you’re unsure about whether something belongs in this category, ask yourself the following.

If the product won’t work without an initiative, or the release becomes useless without it, the initiative is most likely a “must-have.”

2. Should-have initiatives

Should-have initiatives are just a step below must-haves. They are essential to the product, project, or release, but they are not vital. If left out, the product or project still functions. However, the initiatives may add significant value.

“Should-have” initiatives are different from “must-have” initiatives in that they can get scheduled for a future release without impacting the current one. For example, performance improvements, minor bug fixes, or new functionality may be “should-have” initiatives. Without them, the product still works.

3. Could-have initiatives

Another way of describing “could-have” initiatives is nice-to-haves. “Could-have” initiatives are not necessary to the core function of the product. However, compared with “should-have” initiatives, they have a much smaller impact on the outcome if left out.

So, initiatives placed in the “could-have” category are often the first to be deprioritized if a project in the “should-have” or “must-have” category ends up larger than expected.

4. Will not have (this time)

One benefit of the MoSCoW method is that it places several initiatives in the “will-not-have” category. The category can manage expectations about what the team will not include in a specific release (or another timeframe you’re prioritizing).

Placing initiatives in the “will-not-have” category is one way to help prevent scope creep . If initiatives are in this category, the team knows they are not a priority for this specific time frame. 

Some initiatives in the “will-not-have” group will be prioritized in the future, while others are not likely to happen. Some teams decide to differentiate between those by creating a subcategory within this group.

How Can Development Teams Use MoSCoW?

  Although Dai Clegg developed the approach to help prioritize tasks around his team’s limited time, the MoSCoW method also works when a development team faces limitations other than time. For example: 

Prioritize based on budgetary constraints.

What if a development team’s limiting factor is not a deadline but a tight budget imposed by the company? Working with the product managers, the team can use MoSCoW first to decide on the initiatives that represent must-haves and the should-haves. Then, using the development department’s budget as the guide, the team can figure out which items they can complete. 

Prioritize based on the team’s skillsets.

A cross-functional product team might also find itself constrained by the experience and expertise of its developers. If the product roadmap calls for functionality the team does not have the skills to build, this limiting factor will play into scoring those items in their MoSCoW analysis.

Prioritize based on competing needs at the company.

Cross-functional teams can also find themselves constrained by other company priorities. The team wants to make progress on a new product release, but the executive staff has created tight deadlines for further releases in the same timeframe. In this case, the team can use MoSCoW to determine which aspects of their desired release represent must-haves and temporarily backlog everything else.

What Are the Drawbacks of MoSCoW Prioritization?

  Although many product and development teams have prioritized MoSCoW, the approach has potential pitfalls. Here are a few examples.

1. An inconsistent scoring process can lead to tasks placed in the wrong categories.

  One common criticism against MoSCoW is that it does not include an objective methodology for ranking initiatives against each other. Your team will need to bring this methodology to your analysis. The MoSCoW approach works only to ensure that your team applies a consistent scoring system for all initiatives.

Pro tip: One proven method is weighted scoring, where your team measures each initiative on your backlog against a standard set of cost and benefit criteria. You can use the weighted scoring approach in ProductPlan’s roadmap app .

2. Not including all relevant stakeholders can lead to items placed in the wrong categories.

To know which of your team’s initiatives represent must-haves for your product and which are merely should-haves, you will need as much context as possible.

For example, you might need someone from your sales team to let you know how important (or unimportant) prospective buyers view a proposed new feature.

One pitfall of the MoSCoW method is that you could make poor decisions about where to slot each initiative unless your team receives input from all relevant stakeholders. 

3. Team bias for (or against) initiatives can undermine MoSCoW’s effectiveness.

Because MoSCoW does not include an objective scoring method, your team members can fall victim to their own opinions about certain initiatives. 

One risk of using MoSCoW prioritization is that a team can mistakenly think MoSCoW itself represents an objective way of measuring the items on their list. They discuss an initiative, agree that it is a “should have,” and move on to the next.

But your team will also need an objective and consistent framework for ranking all initiatives. That is the only way to minimize your team’s biases in favor of items or against them.

When Do You Use the MoSCoW Method for Prioritization?

MoSCoW prioritization is effective for teams that want to include representatives from the whole organization in their process. You can capture a broader perspective by involving participants from various functional departments.

Another reason you may want to use MoSCoW prioritization is it allows your team to determine how much effort goes into each category. Therefore, you can ensure you’re delivering a good variety of initiatives in each release.

What Are Best Practices for Using MoSCoW Prioritization?

If you’re considering giving MoSCoW prioritization a try, here are a few steps to keep in mind. Incorporating these into your process will help your team gain more value from the MoSCoW method.

1. Choose an objective ranking or scoring system.

Remember, MoSCoW helps your team group items into the appropriate buckets—from must-have items down to your longer-term wish list. But MoSCoW itself doesn’t help you determine which item belongs in which category.

You will need a separate ranking methodology. You can choose from many, such as:

• Weighted scoring
• Value vs. complexity
• Buy-a-feature
• Opportunity scoring

For help finding the best scoring methodology for your team, check out ProductPlan’s article: 7 strategies to choose the best features for your product .

2. Seek input from all key stakeholders.

To make sure you’re placing each initiative into the right bucket—must-have, should-have, could-have, or won’t-have—your team needs context. 

At the beginning of your MoSCoW method, your team should consider which stakeholders can provide valuable context and insights. Sales? Customer success? The executive staff? Product managers in another area of your business? Include them in your initiative scoring process if you think they can help you see opportunities or threats your team might miss. 

3. Share your MoSCoW process across your organization.

MoSCoW gives your team a tangible way to show your organization prioritizing initiatives for your products or projects. 

The method can help you build company-wide consensus for your work, or at least help you show stakeholders why you made the decisions you did.

Communicating your team’s prioritization strategy also helps you set expectations across the business. When they see your methodology for choosing one initiative over another, stakeholders in other departments will understand that your team has thought through and weighed all decisions you’ve made. 

If any stakeholders have an issue with one of your decisions, they will understand that they can’t simply complain—they’ll need to present you with evidence to alter your course of action.  

Related Terms

2×2 prioritization matrix / Eisenhower matrix / DACI decision-making framework / ICE scoring model / RICE scoring model

Prioritizing your roadmap using our guide

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A Quick Guide to the MoSCoW Method Technique

January 12, 2022 - 10 min read

The MoSCoW method is a prioritization technique used by project and campaign managers to work smarter not harder. In this quick guide, we’ll explain exactly what the MoSCoW method is, how it works, and provide some examples you can use to inform your own analysis. Keep reading to better understand the various categories within the MoSCoW method, as well as an alternative prioritization tool for project managers.

What is the MoSCow method?

The MoSCoW method is a technique used by organizations to communicate the importance and priority of the various requirements being met in various projects. This method is also referred to as MoSCoW prioritization and MoSCoW analysis.

The term MoSCoW is an acronym that refers to the first letter of each of the four priority categories. It uses four categories, which are must-have, should-want, could-have, and will not have. While it’s meant to be used at the start of a project when time is on your side, it can also be adapted to work seamlessly for time constraints .

Software developer Dai Clegg originally created the MoScoW method. Since then, many other leading companies have used it to get their team on the same page, properly distribute resources, and achieve project goals. 

How does the MoSCow technique work?

The MoSCoW technique works by allowing teams to include multiple representatives from the organization in their project management discussions. This gives everyone a wider perspective on the organization's operations and where their collective priorities lie. 

Before you begin your MoSCoW method, think about which people can provide valuable context for your team. They can help you identify opportunities and threats, and they can help you make better decisions. Once finalized, the MoSCoW method will also force stakeholders to show evidence before they can submit additional work requests mid-project. 

Critics of MoSCoW often say that it does not include a comprehensive objective scoring system for all initiatives. This is a common mistake that many teams make. A weighted scoring method will more accurately measure the backlog against a set of predefined benefits and costs.

One of the most challenging aspects of the MoSCoW technique is learning which categories their initiatives should go in.  As the manager, you will need to know which of your team's initiatives are “must haves” for their product or which are merely “should haves”. 

You may even need to solicit feedback from a different department in order to get greater perspective on your current project prioritization. For example, a marketing department head may have greater insight into which selling points for your upcoming product launch are resonating more with buyers so that you can work on perfecting those components first. 

Another key idea about how the MoSCoW technique works is that it’s only effective if you follow it. This means that, once an initiative is placed into a category, the entire team needs to stick to that decision. Many beginner MoSCoW teams end up agreeing that an initiative should have been initiated, but they move on to the next step instead because it feels better or more familiar to them. 

Finally, when it comes to making decisions about prioritization, your team will need to have a consistent framework in place before you engage with this technique. A consistent framework for assessing and ranking all initiatives is critical if you want to avoid biases and falling into old patterns. 

Your team’s prioritization strategy helps set expectations across the organization. It lets them know that they have made the right decisions and weigh all the factors that go into making those decisions. Don’t be afraid to make your MoSCoW method results available to the rest of your organization if applicable. 

Understanding MoSCow prioritization categories

Before the MoSCoW analysis can begin, all participants need to agree on which initiatives will be prioritized. It's important to discuss how to resolve disagreements in order to prevent them from holding up progress during this preparation stage. This can help prevent issues from happening in the first place.

Once the framework has been established, it is time to start identifying the appropriate categories for each project. Here are the definitions and explanations of each of the MoSCoW prioritization categories: 

Musts are defined as initiatives that are critical to the success of a project or product. These are usually non-negotiable and can be used to describe specific functionalities or solutions that need to be implemented.

The “must have” category is challenging to define. Before you start, ask yourself if something is truly necessary in this category.

Should have

Although “should have” initiatives are not essential to a product or project, they may add significant value. A “should have” initiative is different from a “must have” initiative, which means it can be scheduled for a future release.

“Could haves” are initiatives that are not necessary to the core of a product. Projects that are placed in the “could have” category are often the first ones to be deprioritized when another project takes longer than expected.

Will not have

The MoSCoW method places several initiatives in a “will not have” category. This method allows you to manage expectations about what will not be included in a release or another timeframe.

Putting initiatives in the “will not have" category can help prevent scope creep . This category shows the team that the project is not a priority at this specific time frame. 

Some initiatives are prioritized in the “will not have” group, while others are likely to happen in the future. Some teams then decide to create a subcategory for these initiatives.

How is the MoSCoW method used in project management?

The concept of MoSCoW allows project managers to prioritize tasks that can be done efficiently even when they have limited time. For example, if the team has a tight budget, it can use MoSCoW to determine which initiatives can be completed within those limitations. 

This is especially useful for managers juggling more than project or leading cross-functional teams. This is because cross-functional teams are sometimes obligated to another company or department’s priorities. While your team is working on a new product release, another project manager may have them on a tight timeline for another client’s goal. 

And, as we all know, things come up throughout the lifespan of a project. Although efficient planning helps teams remain agile, the MoSCoW method can make even the biggest and most unexpected roadblocks more manageable. 

MoSCoW examples

This method can be used for nearly any industry or project type because it has to do more with project decision-making than the subject matter itself. Here are a couple of MoSCoW method examples you can use to get started with your first draft: 

1. National College of Ireland’s website project

In this example from a lecture on the MoSCoW analysis, Professor Eugene O’Loughlin demonstrates how to use this technique when building a website . 

The project goal in this example is to create a platform where users can securely log in and access files. Because of this, the tasks listed under their MoSCoW categories will look different from other standard website creation projects. 

For example, while another project may add “have an eye-catching design” to their should-have section, this particular website has added “password retrieval” because it directly applies to their security-oriented goal. 

Even if this website project could benefit from a great design, the MoSCoW method helps managers and teams laser focus on completing the highest priority activities first. If they have more time later on, they can potentially add a design improvement task to their “could haves” if they determine the ROI is high enough. 

Takeaway: Consider your project holistically when assigning priority. Your goals should be your north star for determining what is or is not truly important, regardless of what conventional wisdom says to do. 

2. Slideteam’s Assessing HR Requirements Template

This is one of the MoSCoW examples that shows how many different types of tasks this technique covers. Here, we see storing employee leave history as a must, leave letter printing a should, notifications for pending leave dates a could, and remote access a won’t. 

In HR, many of their decisions around prioritization will be made by compliance and legal counsel that they must adhere to. Still, it’s important to define these tasks and their MoSCoW label so that employees understand at a glance that it’s less important to set up leave notifications and more important that they update employment histories in their software. 

Takeaway: The MoSCoW method can be used to cover many different aspects of projects including compliance and procedure. 

How to undertake a MoSCoW analysis using Wrike

Wrike is a project management software that allows users to strategize how they prioritize their portfolio of projects as well as the tasks within each individual initiative. Using visual tools such as road maps that show what progress will look like from kickoff to completion, managers can easily see which of their chosen MoSCoW analysis configurations work best for achieving their goals. 

Wrike also allows you to centralize all of your project planning in one central location. You can view potential resource conflicts across projects, individual task progress statuses, and automate tasks from your should or could have categories that you otherwise wouldn’t have time for. 

Ready to get started with the MoSCoW method and Wrike? Sign up for a two-week free trial today. 

Maria Waida

Maria is a freelance content writer who specializes in blogging and other marketing materials for enterprise software businesses.

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An Introduction to Bullet Journal Project Management

Bullet journals are great tools to destress and organize various aspects of project management. In this guide, we’re diving deep into the pros and cons of using this method to organize projects of all kinds. Keep reading to discover what bullet journal project management is and how this practice can boost productivity to new levels.  What is a bullet journal? A bullet journal is a customized space to organize all of your personal projects and goals. It can also be used to track deadlines and prioritize tasks. Bullet journaling became popular thanks to the book Getting Things Done, which is about a project management technique that uses a bullet journal to manage different projects efficiently. Bullet journals are often used to create daily, weekly, and monthly project plans. They can also be home to your to-do lists, inspiration boards, and project notes. They’re relaxing to create and relatively easy to maintain.  If you have multiple projects to manage, then you may want to use more than one notebook. Or you can swap your physical journal for a professional services management software that has plenty of space for storing digital plans.  Software tools are also easy to customize, make collaboration easier, and help with turning the plan into reality through task creation and assignment tools. With Wrike, data from multiple users will automatically sync so that everyone is on the same page with new updates and responsibilities.  If you do use a physical journal, using loose leaf paper in a binder will allow you to add pages as you go. This is useful for keeping track of all the data in one place instead of switching to additional notebooks when you run out of room.  There are many elegant, decorated bullet journal page layouts out there. Many invest time into making them artistic with drawings, decorative tape, and cut-out images. This isn’t necessary for project management, but it may be a fun activity outside of work.  Bullet journals can use several different layouts. The most common is a two-page spread that includes a month-long calendar on one page and a breakdown of goals for that period on the other. The latter will help you keep track of all the dates and commitments that are important to you as you get closer to starting a new project. The two-page spread makes it easy to see where you'll be working most efficiently in the coming weeks. It's ideal for people who manage multiple projects simultaneously. You can also create a view of the next six months within your bullet journal project management layout. This is called a future log. A future log is a calendar that lets you keep track of important events and dates for long-term projects. How do you use a bullet journal in project planning? Projects are essentially collections of notes and tasks that are linked to a common goal. They can be pulled together in a bullet journal for you to easily see all of the work related to that specific project. To start, you’ll need to list out your goals.  Create a list that includes every project goal you or your team can think of. Sort them in order of importance. Ideally, these smaller project goals will align with your organization’s big-picture goals.  Once you know what you’d like to accomplish, you can begin your bullet journal. Start by breaking down your number one goal into a project action plan. This can span days, weeks, or months. Then, break down your project action plan into individual tasks. Determine what the task is, who will be in charge of getting it done, and when it needs to be completed.  After that, you’re ready to use your bullet journal for project planning.  Step 1: List out your sections Number your pages if they aren’t already. At the beginning of the bullet journal, write the name of the page on the left side and the page number on the right.  Step 2: Add your key You may use symbols and abbreviations throughout your project planning. Put these at the beginning of the journal either after or on the same page as your key. Use color coding to signify which symbols belong to each project if you have more than one.  Step 3: Write out your future log A future log is a list of key dates and tasks that aren’t part of your immediate three-to-six month plans but are important to keep in mind. Add this after your key and leave space for other items as they come up.  Step 4: Create your calendar This can be in the form of a traditional calendar page. Some people like to hand draw them. However, you can also print, cut out, and paste a blank monthly calendar page into your journal too.  Step 5: Track tasks Create sections for monthly, weekly, and daily task lists. You can organize these in a few ways. Some project managers prefer to do it by project or by person. You can also create one massive list with everything you’re personally responsible for so you have it all in one place. Or use a combination of any of these for your various projects.  Make sure to check in with your bullet journal weekly and monthly. Note any upcoming or past deadlines. Adjust your task list and schedule for unexpected issues as needed.  The benefits of using a bullet journal for work Project managers often have a hard time keeping track of their work activities without losing track of anything along the way. This is one of the reasons why the bullet journal is so useful. Not only does it give you a roadmap of your next projects, but it’s also good for daily use.  You can keep track of to-do lists, priorities, and daily reflections. You can also journal about your progress and realign with goals all in the same notebook or tool. You can also rapidly log your thoughts for the day to boost your creativity and clear out emotions that no longer serve the project.  Combine your bullet journal for work with your personal goals. It will be easier to prioritize and accurately schedule tasks when you have your entire life laid out in front of you on paper.  Another benefit of using a bullet journal for work is that you can either DIY a notebook or use a planner you already have. It’s not so much what you use but how you use it.  And bonus: bullet journaling only takes five to 15 minutes a day. Whether it’s reviewing tomorrow’s meetings or crossing off today’s tasks, a bullet journal practice is easy to build into your schedule no matter how busy you are.  The disadvantages of using a bullet journal in project management While bullet journaling project management is great for keeping track of key project details, many project managers need a separate system to manage their meetings and reports.  Having more than one journal or calendar to manage at one time can be confusing. Add more than one project to the mix, and it may be counterproductive to use a traditional pen and paper bullet journal to accomplish your goals.  Another disadvantage of using a bullet journal in project management is your lack of ability to collaborate with others. When writing on paper, you have to either show your team the notebook in person or scan the pages and share them online. Either way, it’s not ideal for large, remote, and/or revolving teams.  The other thing to know about bullet journaling before diving in headfirst is that it can be quite time-consuming. If you do a crafty layout with calligraphy and scrapbooking accessories, then it may even take several days to finish.  And once you do have your plans laid out, they can be hard to change. Rewriting, erasing, and making more space for things that come up are essential for project planning. For that reason, we suggest using an 11 inch by 7 inch grid lined notebook to give yourself extra space.  Also, you can outline headlines and calendars with a pen or marker if you like the look. But stick to pencil for any factual information that is subject to change throughout the lifetime of the project. If you don’t do this now, you may end up having to scrap entire pages and start over later on.  Bullet journal alternatives you should consider Bullet journals are fun, unique, and creative. But there are some projects where they just aren’t the best possible option for managing it all. The project may be too complex or too large for a single notebook. There may even be so many updates needed that a physical notebook doesn’t make sense for your project.  If you’re facing any of these issues, you can try any of the following bullet journal alternatives:  Digital calendar and list app combo Bulletin board, sticky notes, and shared files Project management software Project management software is the top choice for bullet journal alternatives. Not only is it flexible, but it can make project planning more productive.  Wrike is the ultimate platform for customizing your own bullet journal project management processes. With over 30 predefined apps you can use to sync all your project data in one place, it's the most versatile platform for managing complex tasks. As a single source of truth for a project, team, and entire organization, project management software offers more advanced features than a simple notebook can. Instead of writing everything down on a few sheets of paper, Wrike acts like a living document. And unlike other digital organization tools, Wrike is specifically built to optimize project performance and success.  Wrike's tools are designed to work seamlessly with any team. Anyone who has permission to access the project can share files and tasks quickly and easily. Once uploaded, collaborators can visually edit and obtain files.  They’ll also have access to reports and tasks that are simple to understand at a glance without losing the details in the process. This allows all managers to gain visibility across departments and groups. Wrike is the ideal solution for teams that want to grow and operate efficiently with the help of cutting edge technology. 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With custom request forms, you can easily gather details for your intake, assign tasks to the right teams, and dynamically route questions and requests. It’s up to date. Wrike’s calendars are ideal for team members who want to keep up with the latest information. It’s repeatable. Most tasks go through the same steps before they are finished. In a project management solution, you build a path for yours that will automatically assign and notify people when it's ready to begin through Wrike’s Automation Engine.  It’s trackable. With timers, approvals, and visual task assignments, you can manage entire teams while streamlining your work. It’s transparent. Get a 360 view across all of your organizations with custom dashboards. It’s syncable. Wrike's 400+ app integrations make it possible to integrate hundreds of apps into one central hub.  It’s safe. A digital project management software can safeguard your data by enforcing rules and encryption key ownership. Ready to upgrade your project planning methods and tools? Check out Wrike’s two-week free trial for some more goal-achieving features. 

What Is The Pomodoro Technique and How Does it Work?

Endless tasks and expectations from colleagues and employers can make getting things done hard. There’s always something else to add to your to-do list and, as that list grows, it starts to feel like there’s never enough time to do it all. Productivity hacks can seem gimmicky and semi-helpful at best. But what if there was a time management strategy that could help you tackle your to-do list, meet others’ expectations, and help you feel more productive and balanced?  That’s where the Pomodoro Technique comes in. This popular time management strategy can help you better plan your workload, overcome distractions, and check tasks off your list. And it doesn’t require working overtime or jamming more work into your day. Instead, it encourages frequent breaks in between stints of work. Perhaps one of the best aspects about it is that it’s easy to use.  We’re here to help you make your workdays better and more productive. In this guide, we’re breaking down the Pomodoro method — how to use it, why it works, and its advantages and disadvantages. And don’t worry, we’ll cover what Pomodoro means while we’re at it. Add reading this guide to your list of to-dos for today, and let’s get started.  What is the Pomodoro Technique? The Pomodoro Technique is a productivity or time management method created in the early 1990s by Francesco Cirillo.  A university student at the time, Cirillo struggled to focus and get his assignments done. Feeling overwhelmed, he realized he needed to try a new way of working and held himself accountable for committing to 10 minutes of focused time while studying. As he committed to the challenge, he found a tomato-shaped timer (you guessed it, Pomodoro is “tomato” in Italian), and the Pomodoro Technique was born. Cirillo wrote an entire book about the Pomodoro Technique, but the gist of it is simple. The method encourages short bursts of manageable chunks of work with breaks built in between. With this method, you work for 25-minutes sessions separated by five-minute breaks. After every four or five Pomodoros (think of these as work sessions), you indulge in a more extended break for 15-20 minutes. With a sense of urgency built into it, the method forces you to think through your to-do list and eliminate distractions while progressing on your tasks for a limited amount of time. And you can eliminate distractions knowing that you have breaks built into your day to look forward to. Let’s start by understanding what exactly the word “Pomodoro” means and where it came from. What does Pomodoro mean? Pomodoro quite literally means “tomato” in Italian. But what does a tomato have to do with time management?  Like we mentioned earlier, Cirillo used a tomato-shaped timer to help him manage his focused work time. He later named his famous technique after the tomato-shaped kitchen timer that helped him do his best work.  When we talk about the Pomodoro Technique, a Pomodoro also refers to one 25-minute focused work session. You’ll use a timer to work for one Pomodoro. Get it? Don’t worry — we’ll walk you through the nitty-gritty of how to use the Pomodoro Technique next.  How to use the Pomodoro Technique One of the best parts of the Pomodoro Technique is that it’s super simple to use without any training. Depending on who you ask, these steps may vary slightly. But that’s one of the best parts about the method — you can customize it.  Here’s how Cirillo’s Pomodoro method works: 1. Make a list of the tasks you need to accomplish To make the best use of your Pomodoro sessions, consider starting your day by creating a to-do list and outlining the tasks you need to accomplish. Don’t panic if your list becomes lengthy! Remember, you’re going to split up your work so that it’s more manageable throughout the day. You just need to make a note of what you need to accomplish today.  Tip: When you make a list of your tasks, think about how much time you need to complete each task. For example, one task might take you a full 25-minute Pomodoro. Or you might have three short tasks that you can group during one Pomodoro. Write down how many minutes each task will take. That way, you can pair up tasks that will take less than 25-minutes to complete. Your estimations don’t have to be perfect, but you want to avoid having gaps of time to fill or going past time during your Pomodoro sessions. 2. Set a timer for 25 minutes You don’t have to mimic Cirillo exactly and use a tomato-shaped kitchen timer, but to live the complete Pomodoro Technique experience, give a real timer a try. It doesn’t matter if you use a virtual or physical timer; any will do. Here are a few options to choose from when selecting a Pomodoro Technique timer: Pomodoro tomato timer Online tomato timer Focus Keeper app Pomodoro Timer Lite app The timer you use doesn’t need to be overly cumbersome or have any fancy capabilities, so don’t get caught up in the details. Keep it simple to make it most effective.  3. Focus on your tasks until the timer goes off This is the tricky part. Once you’ve set your timer, you need to work on the task or tasks you’ve chosen for 25 minutes without any interruptions throwing you off track. Combating distractions is no easy feat, and it may take practice to nail this step.  Tip: If possible, alert those around you when you’re using the Pomodoro method. This can help reduce interruptions and external distractions.  If you find yourself with spare time during a Pomodoro and aren’t sure what to focus on, Cirillo recommends taking advantage of the opportunity for overlearning. Use the time to make improvements and tidy up your work, reflect on the tasks you completed, or make a note of what you’ve learned until the timer goes off. Use the 25 minutes as best you can and avoid starting your break early if possible. 4. Enjoy a short break for five minutes You made it! Time is up and you can enjoy a break for five minutes or so. Consider using this time to use the restroom, grab a snack, or fill up your water bottle. Give your eyes a break and try to limit screen time if you can. Get up and stretch your legs or move your body around. Taking care of your well-being will help you stay motivated throughout the remainder of the day. 5. Repeat steps the first four steps Are you getting the hang of it? Rinse and repeat the above steps. After you’ve completed four Pomodoros, skip step four and jump straight to step six. 6. After every four or five Pomodoros, enjoy a more extended break You’ve earned it! Enjoy a longer, restorative break this time. Take 15-20 minutes to rejuvenate yourself. Maybe it’s time for breakfast or lunch. Or perhaps you want to spend a few minutes outside in the sun. Whatever the case may be, use your break wisely and prepare to jump into more Pomodoros after the break. That’s it. The Pomodoro Technique is an easy-to-use system, which means there isn’t much of a learning curve to start using it to your advantage. Does the Pomodoro Technique work? It sounds simple, right? That means you might be asking yourself whether the Pomodoro method truly works or not.  Reviews of the method spread amongst the internet suggest that many have seen success when using the technique. One person found that the Pomodoro Technique was a great solution for monotonous tasks on the to-do list. Knowing that they only needed to work on a task for 25 minutes encouraged them to get started on those dreaded, tedious to-do’s. Another person found success using the Pomodoro Technique and later adapted the method to fit their specific needs. The Pomodoro Technique helped them define a practice of self-discipline to expand on and boost productivity.  But what is it about the Pomodoro Technique that makes it work? Studies suggest that brief mental breaks help keep you focused. Frequent distractions rob us of productivity at work, but the Pomodoro method helps eliminate distractions for more focus in the workplace.  As with any time management strategy, what works best for some may not work well for others. Give the Pomodoro Technique a try and tailor it to your individual needs to ensure it has the most payoff for you.  The advantages and disadvantages of the Pomodoro method As with any time management strategy, the Pomodoro Technique has both benefits and drawbacks to consider before experimenting with it. Let’s take a look at both, starting with the advantages. Advantages of the Pomodoro Technique Break the habit of multitasking  When you follow the Pomodoro Technique, you’ll break the habit of multitasking. While multitasking might seem like a great way to get more done, it’s distracting and actually hinders your productivity. With the Pomodoro method, your goal is to dedicate your focus to any given task at hand — and save the rest of the items on your to-do list for another Pomodoro.  Reduce or prevent feelings of burnout Looking at your neverending to-do list can feel overwhelming and stressful, and working through that list without a strategic plan in place can cause feelings of burnout. The Pomodoro Technique not only encourages frequent breaks but it builds them directly into your schedule for you. You can reduce or prevent stress and burnout by taking full advantage of your breaks when you have them. Reduce procrastination We all procrastinate now and then, but the Pomodoro Technique ignites a sense of urgency in the day, which reduces or eliminates procrastination. There isn’t any time to scroll through your favorite social media platform, grab another snack, stare out the window, or engage in another distraction when you know you only have 25 minutes to complete a task. (Don’t beat yourself up — we’re all guilty of these things!) Disadvantages of the Pomodoro Technique Some tasks take more than 25 minutes  The Pomodoro method is said to be beneficial for tasks like writing, coding, and studying. It also comes in handy when needing to work through some monotonous to-dos like cleaning out your inbox or digging into some administrative items. But some tasks are bound to take more than 25 minutes to complete, which means the Pomodoro Technique may not always work for every type of project or task. If you’re in the middle of a project and are in a solid flow state, you might want to keep working past the 25-minute timer mark, which will interrupt all subsequent Pomodoro scheduling. You know your work styles and productivity best, so you’ll be in charge of making the judgment call on whether you need to work past the timer’s buzz.  Meetings could interfere with your Pomodoro planning  The Pomodoro method sounds particularly beneficial to those who have full control over their schedules. But many career professionals are bound to be interrupted by planned and unexpected meetings. Your meeting schedule could interfere with how you plan your Pomodoros or could interrupt you in the middle of a Pomodoro session.  Every time management strategy comes with advantages and disadvantages, and no method is guaranteed to be one-size-fits-all. Since the Pomodoro method is easy and comes without cost, consider giving it a try to see if it works for you. Remember, you can always tweak it to suit you best.  How to use Wrike to plan your Pomodoros  To set yourself up for success when using the Pomodoro Technique, you’ll want to have a to-do list prepared. A project management tool like Wrike can help you organize your tasks so that you can dive right into your Pomodoros (without wondering what you should start with).  With Wrike, you can: Manage and prioritize your work Use templates to organize and break your projects down into manageable tasks Track your time to understand how you’re spending it Manage workloads with resource management capabilities  You’re on your way to a more productive workday. Start your free trial of Wrike and begin planning your Pomodoros today.

Moore’s Law and the Productivity Problem

As the year draws to a close, developing strategies for how to be more productive and finish the year off strong is on every team’s mind — regardless of department or industry.  According to a study by California-based management platform Redbooth, the month of the year that we are at our most productive is October, followed by November, then September. The fall provides a feeling of a new start for many businesses, with the desire for shiny new productivity tools and aids bringing us back to our school days. But, while a new pencil case or a multi-colored pen can work wonders, today’s organizations are looking to much more sophisticated tools to boost their productivity. Note-taking apps, instant messaging platforms, virtual to-do lists, calendar tools — our desktops are overflowing with software designed to make us our most productive selves. But, with so many conflicting apps clouding our vision, it can often be difficult to get anything done at all.  So, why are we so inclined to constantly invest in new technology, believing it will exponentially increase our productivity levels? This concept is commonly referred to as Moore’s Law, and it’s important to understand it if you’re concerned about your team’s or your own productivity levels. What is Moore’s Law? Let’s start off with a simple enough question: what is Moore’s Law? The origins of Moore’s Law lie in IT and computer hardware. It is the principle that the speed and efficiency of a computer can be expected to double every two years, while the cost decreases by half. Moore’s Law is named after Gordon E. Moore, the co-founder of Intel, who made this observation of exponential growth in 1965.  You will have no doubt experienced Moore’s Law for yourself over the last decade, as the need to purchase a new phone or laptop normally begins to creep up every two years or so. While the technical capabilities of your gadget will have grown hugely, the price largely remains standard. We then begin to fall into a cycle of purchasing new technology as a habit, stretching our view to include phones, computers, exercise aids, entertainment systems, and, yes, productivity tools. Moore’s Law and endless productivity tools Of course, Moore’s Law has huge benefits for the technologically-driven society that we live in. The standards of the technology that we rely on can even be linked to Moore’s Law. The overarching idea of Moore’s Law — that speed, efficiency, and cost-effectiveness of technology is constantly evolving at a rapid pace — could apply to productivity tools and solutions. The need to update and reinvest in the ever-growing ecosystem of productivity tools and software every few years sees many teams losing themselves to too many apps.  In 2015, the average number of cloud applications per company was 73. In 2020, that number had increased to 163. So much so, that 56% of IT executives are now reporting having to use manual spreadsheets to keep track of all their SaaS apps — defeating their productivity goals before they’ve even started. This concept is commonly known as ‘SaaS sprawl,’ a term that refers to the dilemma of an organization’s tech stack being so expansive that it becomes unmanageable and causes visibility problems across departments. $40 billion is estimated to be spent on unused software each year, and the number of apps we are downloading continues to rise.  Many teams believe themselves to be more productive than ever, when really, spending so much time flicking between apps, tools, and software stifles creativity and raises burnout to an all-time high. How your team can effectively invest in productivity If your organization has fallen foul to overindulgence in productivity tools and gadgets, don’t worry. There are plenty of ways to empower your teams and teach them how to be more productive without overwhelming themselves with dozens of productivity platforms.  Consider toxic productivity The concept of toxic productivity relates to an unattainable desire for increased productivity, at the expense of other priorities, such as family or health. Toxic productivity is a real issue for many teams, especially if both our personal and work devices are overrun with technology that is constantly drawing us back to working mode. Consider whether your team could benefit from a digital detox of work-related technology, and set boundaries for after-hours work communication. Turn your attention to other methods of increasing productivity There are plenty of ways to increase productivity and wellbeing at work that have nothing to do with technology. For example, has your organization invested in a flexible work structure, allowing employees to choose where they work best? Could your business go the extra mile and trial a four-day workweek? Could your employee recognition programs use some extra love? These are all areas to consider when brainstorming how to be more productive across the board. Making the most of all-in-one technology like Wrike Of course, technology will always be a cornerstone of a successful business, and continuing to use productivity tools in some way at work is non-negotiable. But which tools should you invest in? What are the most important features of work management software that can actually increase productivity by up to 40%? Workflow automation: With Wrike’s custom request forms and automated task assignment, your team will never miss important tasks and details because of a cluttered workspace. App integration: Using so many apps can be tiresome and inefficient, with details and updates often being missed by team members. Wrike’s work management includes over 400 app integrations, so the constant context switching can stop. Single source of truth: Trawling through emails and messaging apps to find important documents and updates is time-consuming and frustrating for teams. Keeping everything organized in one centralized hub, where users can comment, edit, and give feedback, is a life-saver for teams who wish to be more productive. Collaborative features: Whether your team works in-office, remotely, or under a hybrid model, breakdowns in communication are one of the most common challenges to successful projects. Wrike’s collaborative features, including @mentions, real-time editing, and email and chat app integrations means that your team all have the same view, no matter where they are. Want to know more about how Wrike can boost your team’s productivity? Try out a free two-week trial today.

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Ukraine war latest: Armed ship destroyed in Crimea, Kyiv says; controversial US television host launches show in Russia

Ukraine says it hit and destroyed the Russian missile ship Tsiklon in Crimea over the weekend. Meanwhile, analysts say Moscow is seeking to draw out Kyiv's forces - as Putin makes another significant change to his cabinet.

Thursday 23 May 2024 08:15, UK

• Kyiv claims it has destroyed last Russian warship armed with cruise missiles in Crimea
• Tucker Carlson launches new show in Russia
• Putin sacks minister in new sign of shift in war strategy
• European country now pushing to let Ukraine strike deep into Russia with Western weapons
• Russia using 'understaffed and incohesive forces' in bid to draw out Ukrainian troops
• Big picture: What you need to know as war enters new week

Our live coverage will remain paused today, but let's catch you up on where things stand and on any updates overnight.

• Russia said 35 rockets and three drones were fired into Belgorod and overnight, claiming to have destroyed all of them;
• Blasts were heard in Kherson as Russia shelled the city, said its regional governor Roman Mrochko;
• The leader of Russia's Chechnya region, Ramzan Kadyrov, met  Vladimir Putin and offered to send more fighters to the frontline;
• Volodymyr Zelenskyy issued a fresh plea for upgraded defence systems to protect Ukraine's cities against guided bombs, which he described as the "the main instrument" now used by Moscow';
• A Russian airstrike on Ukraine's northeastern city of Kharkiv yesterday destroyed a cafe, damaged a nearby residential building and set a petrol station ablaze, with local officials saying ten people were wounded.

As we've not been providing rolling coverage of the war in Ukraine today, here is a quick update on what's been happening since this morning. 

One of the most significant new stories is the UK accusing China of providing or preparing to provide lethal aid to Russia for use in the war against Ukraine. 

Defence Secretary Grant Shapps told a news conference this morning that US and British defence intelligence had evidence "lethal aid is now, or will be, flowing from China to Russia and into Ukraine".

He called this a "significant development".

We also heard from the Kremlin this morning, which said "in-depth dialogue" was needed to reduce rising tensions between Russia and the West - particularly with regards to nuclear issues. 

Kremlin spokesperson Dmitry Peskov accused the "collective West" of refusing to engage with Russia despite the potential dangers. 

Here are more of the top stories: 

• Russian forces have taken over the village of Klishchiivka in Ukraine's eastern Donetsk region, close to the city of Bakhmut, according to Russian news agencies 
• At least nine people have been injured in a Russian air attack on the Ukrainian city of Kharkiv
• Russia accused Ukraine of using a drone to attack a non-nuclear facility at the Zaporizhzhia nuclear plant, causing no critical damage
• Moscow said it is bolstering its efforts to protect its energy infrastructure from drone attacks
• Six children were handed over to Ukraine by Russia and reunited with their families, after a deal was brokered by Qatar. 

We're pausing our coverage of the Ukraine war for the moment.

Scroll through the blog below to catch up on today's developments.

Vladimir Putin has praised the late president of Iran, Ebrahim Raisi, and said he was a "reliable partner".

Raisi was killed in a helicopter crash near the Azerbaijan border over the weekend along with his foreign minister and seven others.

Speaking on the leader, Mr Putin said he was "a man of his word" who carried out any agreements the pair made.

"He was truly a reliable partner, a man sure of himself, who acted in the national interest," Russian news agencies quoted Mr Putin as telling Vyacheslav Volodin, chairman of Russia's lower house of parliament.

"He was, of course, a man of his word and it was always good to work with him. What I mean is if we came to an agreement on something, you could be sure the agreement was carried out."

The Kremlin leader asked Mr Volodin, who will be attending memorial events in Iran, to pass on "words of our sincere condolences in connection with this tragedy".

Since the start of the war in Ukraine, Russia has strengthened political, trade and military ties with Iran in a deepening relationship that the US and Israel view with concern.

Heavy fighting in the Pokrovsk area in eastern Ukraine has forced Ukrainian troops to engage in "manoeuvres," the Ukrainian military's general staff have said.

Their report said Pokrovsk, northwest of the Russian-held city of Donetsk, remains the front's "hottest" sector.

"In some areas, the situation requires our troops to engage in manoeuvres," the general staff report reads.

Volodymyr Zelenskyy has referred to the region and adjacent areas as "extraordinarily difficult" in his nightly video address.

Volodymyr Zelenskyy has said allies are taking too long when it comes to decisions on military support for Ukraine.

In an interview with Reuters, the Ukrainian leader said every decision which everyone came to was "late by around one year".

"But it is what it is: one big step forward, but before that two steps back. So we need to change the paradigm a little bit," he said.

"When we're quick, they fall behind. And then there's a gap - six, eight months of unpassed (aid) packages, and then two-three months of supplies - and a year goes by. We would like not to lose the advantage."

Mr Zelenskyy also said Ukraine had never used Western weapons on Russian territory.

A senior Russian diplomat has said that the EU plan to channel profits from frozen Russian assets to Ukraine would have "unpredictable" consequences, according to the TASS news agency.

According to TASS, Kirill Logvinov, Russia's acting permanent representative to the EU in Brussels, told Russia journalists: "The only predictable thing is that those in the EU will be obliged sooner or later to return to our country what has been stolen."

For context : In March the European Commission proposed transferring to Ukraine profits generated by Russian central bank assets frozen in Europe.

The plan would see 90% channeled through the European Peace Facility fund to buy weapons for Ukraine. 

The rest would be used for recovery and reconstruction.

Russia's defence ministry has said it has begun a round of drills involving tactical nuclear weapons. 

The exercises were announced by Russian authorities this month in response to remarks by senior Western officials about the possibility of deeper involvement in the war in Ukraine.

It was the first time Russia has publicly announced drills involving tactical nuclear weapons, although its strategic nuclear forces regularly hold exercises.

According to the ministry's statement, the first stage of the new drills include nuclear-capable Kinzhal and Iskander missiles.

The maneuvers are taking place in the southern military district, which consists of Russian regions in the south.

A Moscow court has ordered a Russian journalist who covered the trials of the late Russian opposition politician Alexei Navalny and other dissidents must  remain in custody pending an investigation and trial on charges of extremism.

Antonina Favorskaya was arrested in March. 

She is accused of collecting material, producing and editing videos and publications for Navalny's Foundation for Fighting Corruption, which had been outlawed as extremist by Russian authorities, according to court officials.

Today, Moscow's Basmanny district court ordered that she remain in custody until at least 3 August.

Kira Yarmysh, Navalny's spokeswoman, said earlier that Ms Favorskaya did not publish anything on the foundation's platforms and suggested that Russian authorities have targeted her because she was doing her job as a journalist.

Former Fox News presenter Tucker Carlson has launched his own show in Russia.

The controversial US media personality, who this year became the first Western journalist to interview Vladimir Putin since Russia invaded Ukraine, will host his show on the state-owned Russia 24 (Rossiya 24).

In the first episode, Carlson will discuss the dangers of ticks and Lyme disease.

Who is Carlson?

Carlson, who has been a vocal supporter of Mr Putin in the past, was sacked from Fox News in April last year.

He took up the prime-time weekday evenings spot on Fox News in 2016 with his show Tucker Carlson Tonight, and quickly established himself as a key player in the network and an influential voice in Republican politics.

The presenter often embraced conspiracy theories and far-right issues. He repeatedly questioned the efficacy of COVID vaccines and compared mandates to "Nazi experiments".

While he found success with viewers, his inflammatory comments caused some advertisers to distance themselves from the programme.

After his departure from Fox News he rebooted his show on X last year, calling Elon Musk's site the last big remaining platform to allow free speech.

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China and Russia reaffirm their close ties as Moscow presses its offensive in Ukraine

China’s leader Xi Jinping has welcomed Russia’s President Vladimir Putin at an official ceremony Thursday on his state visit to China. Putin’s visit comes as Russia has become more economically dependent on China following Moscow’s military operation in Ukraine more than two years ago.

Russian President Vladimir Putin expressed gratitude to Xi Jinping for China’s initiatives to resolve the Ukraine conflict at their Beijing summit Thursday where the Chinese leader said China hopes Europe will return to peace and stability soon and that China will play a constructive role.

Russian President Vladimir Putin has landed in Beijing as part of a two-day state visit to China. Putin’s visit comes as Russia has become more economically dependent on China following Moscow’s full-scale invasion of Ukraine more than two years ago. (AP Production Tracy Brown)

Russian President Vladimir Putin held talks with Chinese President Xi Jinping in Beijing on Thursday, in which he stressed the two countries’ strong relations.

Russia’s President Vladimir Putin landed on Thursday in Beijing for a two-day state visit to China. The Kremlin said this will be Putin’s first foreign trip since he was sworn in as president and began his fifth term in office.

Chinese President Xi Jinping, right, and Russian President Vladimir Putin look toward each other as they shake hands prior to their talks in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

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Chinese President Xi Jinping, left, and Russian President Vladimir Putin review the honor guard during an official welcome ceremony in Beijing, China, Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Russian President Vladimir Putin, left, and Chinese President Xi Jinping attend a concert marking the 75th anniversary of the establishment of diplomatic relations between Russia and China and opening of China-Russia Years of Culture at the National Centre for the Performing Arts in Beijing, China, on Thursday, May 16, 2024. (Sergei Guneyev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, left, and Russian President Vladimir Putin shake hands during their meeting in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Russian President Vladimir Putin attends a wreath laying ceremony at the Monument to the People’s Heroes in Tiananmen Square in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, center right, and Russian President Vladimir Putin walk during an official welcome ceremony in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, right, and Russian President Vladimir Putin walk during an official welcome ceremony in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, right, and Russian President Vladimir Putin pose for a photo prior to their talks in Beijing, China, on Thursday, May 16, 2024. (Sergei Guneyev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, right, and Russian President Vladimir Putin attend an official welcome ceremony in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, left, and Russian President Vladimir Putin, right, walk during an official welcome ceremony in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping, foreground right, and Russian President Vladimir Putin, foreground left, walk past members of Russian cabinet during an official welcome ceremony in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Chinese President Xi Jinping and Russian President Vladimir Putin review the honor guard during an official welcome ceremony in Beijing, China, Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

Russian President Vladimir Putin, left, attends a wreath laying ceremony at the Monument to the People’s Heroes in Tiananmen Square in Beijing, China, on Thursday, May 16, 2024. (Sergei Bobylev, Sputnik, Kremlin Pool Photo via AP)

BEIJING (AP) — Russian President Vladimir Putin and Chinese leader Xi Jinping on Thursday reaffirmed their “no-limits” partnership that has deepened as both countries face rising tensions with the West, and they criticized U.S. military alliances in Asia and the Pacific region.

At their summit in Beijing, Putin thanked Xi for China’s proposals for ending the war in Ukraine , which have been rejected by Ukraine and its Western supporters as largely following the Kremlin’s line.

Putin’s two-day state visit to one of his strongest allies and trading partners comes as Russian forces are pressing an offensive in northeastern Ukraine’s Kharkiv region in the most significant border incursion since the full-scale invasion began on Feb. 24, 2022.

China claims to take a neutral position in the conflict, but it has backed the Kremlin’s contentions that Russia was provoked into attacking Ukraine by the West, and it continues to supply key components needed by Moscow for weapons production.

China, which hasn’t criticized the invasion, proposed a broadly worded peace plan in 2023, calling for a cease-fire and for direct talks between Moscow and Kyiv. The plan was rejected by both Ukraine and the West for failing to call for Russia to leave occupied parts of Ukraine.

AP AUDIO: China and Russia reaffirm their close ties as Moscow presses its offensive in Ukraine

AP correspondent Karen Chammas reports on a summit between the leaders of China and Russia.

China also gave a rhetorical nod to Russia’s narrative about Nazism in Ukraine, with a joint statement Thursday that said Moscow and Beijing should defend the post-World War II order and “severely condemn the glorification of or even attempts to revive Nazism and militarism.”

Putin has cited the “denazification” of Ukraine as a main goal of the military action, falsely describing the government of Ukrainian President Volodymyr Zelenskyy, who is Jewish and lost relatives in the Holocaust, as neo-Nazis.

The largely symbolic and ceremonial visit stressed partnership between two countries who both face challenges in their relationship with the U.S. and Europe.

“Both sides want to show that despite what is happening globally, despite the pressure that both sides are facing from the U.S., both sides are not about to turn their backs on each other anytime soon,” said Hoo Tiang Boon, who researches Chinese foreign policy at Singapore’s Nanyang Technological University.

While Putin and Xi said they were seeking an end to the war, they offered no new proposals in their public remarks.

“China hopes for the early return of Europe to peace and stability and will continue to play a constructive role toward this,” Xi said in prepared remarks to media in Beijing’s Great Hall of the People. His words echoed what China said when it offered a broad plan for peace .

Earlier, Putin was welcomed in Tiananmen Square with military pomp. After a day in Beijing, the Russian leader arrived in Harbin, where he was expected to attend a number of events on Friday.

On the eve of his visit, Putin said China’s proposal could “lay the groundwork for a political and diplomatic process that would take into account Russia’s security concerns and contribute to achieving a long-term and sustainable peace.”

Zelenskyy has said any negotiations must include a restoration of Ukraine’s territorial integrity, the withdrawal of Russian troops, the release of all prisoners, a tribunal for those responsible for the aggression and security guarantees for Ukraine.

After Russia’s latest offensive in Ukraine last week, the war is in a critical stage as Ukraine’s depleted military waits for new supplies of anti-aircraft missiles and artillery shells from the United States after months of delay.

The joint statement from China and Russia also criticized U.S. foreign policy at length, hitting out at U.S.-formed alliances, which the statement called having a “Cold War mentality.”

China and Russia also accused the U.S. of deploying land-based intermediate range missile systems in the Asia-Pacific under the pretext of joint exercises with allies. They said that the U.S. actions in Asia were “changing the balance of power” and “endangering the security of all countries in the region.”

The joint statement demonstrated China’s support to Russia.

China is “falling over themselves to give Russia face and respect without saying anything specific, and without committing themselves to anything,” said Susan Thornton, a former diplomat and a senior fellow at the Paul Tsai China Center at Yale Law School.

The meeting was yet another affirmation of the friendly “no-limits” relationship China and Russia signed in 2022, just before Moscow invaded Ukraine.

Since then, Russia has become increasingly dependent economically on China as Western sanctions cut its access to much of the international trading system. China’s increased trade with Russia, totaling $240 billion last year, has helped the country mitigate some of the worst blowback from sanctions.

Moscow has diverted the bulk of its energy exports to China and relied on Chinese companies for importing high-tech components for Russian military industries to circumvent Western sanctions.

“I and President Putin agree we should actively look for convergence points of the interests of both countries, to develop each’s advantages, and deepen integration of interests, realizing each others’ achievements,” Xi said.

U.S. State Department deputy spokesperson Vedant Patel said that China can’t “have its cake and eat it too.

“You cannot want to have deepened relations with Europe … while simultaneously continuing to fuel the biggest threat to European security in a long time,” Patel said.

Xi congratulated Putin on starting his fifth term in office and celebrated the 75th anniversary of diplomatic relations between the former Soviet Union and the People’s Republic of China, which was established following a civil war in 1949. Putin has eliminated all major political opponents and faced no real challenge in the March election.

“In a famous song of that time, 75 years ago — it is still performed today — there is a phrase that has become a catchphrase: ‘Russians and Chinese are brothers forever,’” Putin said.

Russia-China military ties have strengthened during the war. They have held a series of joint war games in recent years.

China remains a major market for Russian military, while also massively expanding its domestic defensive industries, including building aircraft carriers and nuclear submarines.

Putin has previously said that Russia has been sharing highly sensitive military technologies with China that helped significantly bolster its defense capability.

Huizhong Wu reported from Bangkok. Yu Bing and Wanqing Chen in Beijing, Christopher Bodeen in Taipei, Jim Heintz and Dasha Litvinova in Tallinn, Estonia, and Ellen Knickmeyer in Washington contributed to this report.